Analyst, Records Management (Bclc)

Analyst, Records Management

Location: Kamloops, BC, CA

Job Function: Compliance Investigation and Legal

Overview

BCLC's two offices are located on the traditional, ancestral and unceded lands of the xʷməθkʷəy̓əm (Musqueam Indian Band), Sḵwx̱wú7mesh (Squamish), and səlilwətaɬ (Tsleil-Waututh) Peoples in Vancouver and the Tk'emlúps te Secwépemc territory, situated within the Secwépemc Nation in Kamloops. We honour and respect the people, the territory, and the land we are part of.

We instill public trust by ensuring the highest standards of integrity in gaming and promoting BCLC, Service Providers, Lottery Retailers and eGaming compliance with the laws and regulations pertaining to our business.

As a Crown Corporation that earns more than a billion dollars in annual revenue, BCLC's commitment to giving funds back to the province is an integral part of our business, but still only one piece of the picture. At BCLC, we exist to generate win-wins for the greater good. We believe everything we do must benefit the well-being of all involved. Through our Social Purpose, we aspire to make sure, in all of our endeavours and transactions and relationships - in the most important sense of life, livelihood, meaning, and well-being - nobody loses, and every person we touch comes out ahead. BCLC is committed to creating a welcoming workplace where everyone feels safe, included, and valued. For us, that means building a team that reflects the diversity of the communities we serve. We all are winners when differences are respected, valued and celebrated.

Joining the Legal, Compliance, Security (LCS) team at BCLC means you'll be working with a trusted, player focused team of professionals dedicated to ensuring the safety of our players and that our business does not create an opportunity for illicit activities. This is the group that oversees anti-money laundering, investigations, compliance, corporate security, asset protection, privacy, freedom of information, records management, legal services, corporate policies and data governance, which form the basis of many things we do at BCLC.

Job Summary

The Records Management Analyst advises on and administers BCLC's records management program in compliance with the Information Management Act (IMA), and other legislation and policies governing information (records). This role supports the management of corporate information and records, through their life cycle, and administers designated aspects of the records management program, such as strategic planning, analysis and advice, and employee training.

Key Accountabilities

• Designs training and provides advice to BCLC employees and contractors about managing BCLC's information in accordance with applicable legislation, policies and procedures.
• Develops annual compliance processes, reviews for any potential records management compliance gaps, and identifies and recommends policy or procedural changes that will support compliance. Participates in the planning and organizing of research, analysis, development and implementation of strategic policies and procedures relating to records management.
• Oversees and administers the approval process for the destruction of records along with other internal authorizations in accordance with the IMA, B.C.'s Freedom of Information and Protection of Privacy Act and any other applicable legislation, policies and procedures.
• Acts as a BCLC Records Officer for records management compliance and consults with the Chief Records Officer of B.C.'s representatives and BCLC's government liaison about records management rules, standards, policies and procedures.
• Supports the retention and destruction schedules of BCLC records in accordance with the government-approved Administrative Records Classification System (ARCS) and Operational Records Classification System (ORCS) and related policies and procedures.
• Conducts varied and complex research and analytical work, providing general advice and solutions that support the department's goals, objectives, strategic initiatives and operations. Provides analysis and advice on the implications of the IMA to BCLC.
• Functions in a team environment and provides general support to advance departmental initiatives, including education and awareness activities. Provides guidance and direction to team members, as required.
• Provides suggested contract language, RFP questions, and assists in evaluating vendor responses related to records management compliance.
• Communicates with in-house and external legal counsel, service providers, government to provide clarification, outline processes and pursue compliance with records management requirements.
• As a subject-matter expert, advises on BCLC projects and initiatives relating to any requirements, planning, design, and implementation that impact records management compliance.
• Identifies risks and issues related to records management compliance, develops alternatives for compliance, in response to significant changes in business operations.

Minimum Required Qualifications:
Education and Experience

• An equivalent combination of education and/or experience may be considered.
• Membership in ARMA International is preferred;
• Certified Records Manager (CRM) designation (Institute of Certified Records Managers) is preferred;
• Training in information systems/information technology is preferred;
• 3 to 5 years recent, related experience;
• A post-secondary certificate, diploma, or degree in a related discipline;

Technical Requirements

• Excellent written and oral communications skills;
• Ability to use initiative and work independently;
• Knowledge of information systems including digital storage, email and databases
• Excellent interpersonal skills;
• Excellent data processing skills and knowledge;
• Demonstrated analysis and problem solving skills;
• Ability to learn and interact with new information systems quickly;
• Solid planning and organization skills;
• Ability to work with a high degree of accuracy and attention to detail;
• Office software skills;
• High level of knowledge related to records or information management practices and processes;
• Knowledge of M365 is an asset.

Additional Information:

• BCLC values work life balance and offers remote work options for its employees.
• If you are in need of accommodation or special assistance at any step of your application, please send an email with your request to [email protected].
• Relocation assistance is available for successful job candidates.
• For over more than a decade, we have been recognized as one of BC's Top Employers - and we are constantly seeking ways to improve our employee and player experience. To learn more about BCLC, please visit: https://corporate.bclc.com/careers/overview.html
• To build a rich diverse workforce representing the communities which we serve, we welcome applications from people of all colours and cultures, persons with diverse abilities, and members of the 2SLGBTQIA+ community.

Please Note:
This opportunity will remain open until a qualified candidate pool has been established.
Candidates must be legally entitled to work in Canada and be 19 years of age to work at BCLC.
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