Personal & Executive Assistant Jobs

About This Role:

ShopThing is seeking a Personal & Executive Assistant with excellent interpersonal skills, strong speaking and writing skills, and a very strong work ethic. This position will cover EA and PA functions for a C-level executive. The Personal & Executive Assistant will be responsible for all business and personal related duties as delegated by the executive. The Personal & Executive Assistant must have their own car and be willing to travel within Toronto.

Our ideal candidate demonstrates strong organizational skills and ensures that all tasks assigned are completed efficiently and within their respective deadlines. Ultimately, you will ensure that executives’ time is maximized by effectively and efficiently managing their schedules and ensuring all other business and personal administrative tasks are completed in a timely manner.

Your Responsibilities Will Include:

• In-taking and receiving of products
• Preparing for board meetings, which includes drafting agendas, gathering and printing all necessary documents, and organizing refreshments
• Forwarding or replying to emails and correspondence addressed to C-level executive
• Assist in the management and organization of the Executives calendar by scheduling appointments, meetings, engagements, and daily activities, including running errands
• Coordinate and manage vendors and contractors at office and/or residence
• Arranging domestic and international flights, transportation, and accommodation for C-level executive
• Compose and edit letters, documents, emails, proposals and ensure follow up with those that require answers, responses, and written replies
• Managing executives' personal and business calendars
• Performing personal errands for the executives as required
• Coordinating meetings, conference calls, and interviews
• Organizing events logistics (e.g. finding venues and booking food)
• Spend time and become familiar with all aspects of business and residence
• Screening telephone calls, taking messages and responding to queries
• Working in office (5) five days a week - Toronto Office (Yonge and Davisville)
• Compiling and submitting expense reports to C-level executive
• Basic bookkeeping and mail sorting

Your Skills and Qualifications Include:

• You have excellent people skills
• Access to a car is required, and a valid driver's license
• You are a self-starter and have a deep passion for this field
• You are flexible, passionate and a team player
• You understand and are privacy-conscious and must be willing to sign a Non-Disclosure Agreement
• You are extremely detail-oriented to ensure accuracy and quality across all tasks
• You have excellent communication skills (written and verbal)
• You are comfortable with scrappy environments where speed matters
• You have the ability to problem-solve and follow through on a variety of tasks
• You are flexible and are willing to work extra time during busy times and on-call during weekends and after business hours

ShopThing is an equal opportunity employer. We are committed to creating an inclusive and welcoming environment for every person who walks through our doors. All employment is decided on the basis of qualifications, merit, and business need. ShopThing celebrates and embraces diversity.

As a member of the ShopThing team, you can expect:

• A competitive salary based on experience
• Health Insurance options including Medical and Dental benefits
• An opportunity to be a part of building the future of live video in commerce in North America!
• An inclusive and collaborative environment to join
• An excuse to always look your best via our ShopThing employee discount on goods purchased though the app!

There's no such thing as a 'perfect' candidate. We're looking for an optimist with grit and determination, who is excited to face the challenges of a growing startup. ShopThing is the type of company where you can grow, and we encourage you to apply to us even if you don't 100% match the exact job description.

About ShopThing

We’re on a mission to transform the way people shop and sell through live video commerce. Having raised our Series A financing round from top VCs, we are gearing up to take over the l-commerce space, one live shopping trip at a time, and bring the $430 billion gig economy to North America with the help of top-tier retail brands, influencers and 500,000+ users.

2022 Highlights:

🎉Successfully raised $10M in Series A Funding

📊 Continued company growth across all departments

⭐️ 4.7 stars in the App Store with over 1000+ reviews!

📈 Exceeded our 2021 yearly download & GMV targets in just 5 months!

📱Launched ShopThing VIP, our subscription-based membership program that offers special access, features and products to pass holders

🛍 Expanded our shopper and influencer program to 3 new markets… and counting!

🌎 Amassed a social audience of 450,000+ (the largest audience of any live shopping marketplace in the world!)