Payroll Lead Jobs

**this role allows you to work from your home office in Canada. You must live - and be eligible to work - in Canada**

Are you looking for flexibility to work where and when you want?

Do you envision your next great career play as a payroll expert advising high-potential Canadian entrepreneurs and businesses?

Are you passionate about building a payroll practice and enabling team members to reach their potential?

If so, we may just have the perfect role for you!

ABOUT US:

AMLB is a progressive virtual Chief Financial Officer (CFO) business that uses cloud technology to enable clients and team members to reach their potential. Launched in 2019, AMLB is growing quickly, having onboarded a portfolio of innovative clients making a real impact in a range of industries, from technology to social impact. Purpose-driven and relationship-focused, we are strategic financial partners who intimately understand our client's businesses and have built a reputation for delivering proactive advice that unleashes our clients’ performance potential.

HOW WE'RE DIFFERENT:

What does non-traditional mean? We don’t work from a physical office (our clients are from across Canada and we’re there for them when they need us, virtually; we deploy cloud-based technologies and automation as game-changers for our clients and internal firm workflows, and we’re completely paperless. This allows our people to pursue careers in a 100% virtual and results-based practice that focuses on value-added work. You will never spend time manually entering bank and credit card transactions! It also means we do not use hours worked to measure performance. Instead, we’ve established Key Performance Indicators (KPIs) to measure impact. Examples of our KPIs are: deliverable time and quality, responsiveness to clients and client satisfaction scores.

We view each team member as having the potential to make a real difference not only for our clients but for each other and the success of our firm. That is why, for each employee, we invest in industry-leading tools and training programs, provide a high level of autonomy, encourage the pursuit of initiatives to improve the way we work and provide a coach for one-on-one support from day one to foster development.

One of AMLB’s core values is inclusive collaboration, which means we believe in seeking out different perspectives than our own to make all of us better colleagues and partners. We are signatories to Canada’s 50 – 30 Challenge and the BlackNorth Initiative, which together demonstrate our commitment to gender parity and under-represented groups. This is part of our DNA.

POSITION OVERVIEW:

We are looking for a skilled and committed Payroll Lead to join our dynamic team. As the Payroll Lead, you will have a critical role in ensuring accurate and timely payroll processing for our clients. We require someone who is detail-oriented, professional, proactive, and well-versed in payroll regulations and procedures.

In this position, you will be responsible for processing payroll and managing accounts payable for a diverse group of clients. You will handle all aspects of payroll administration, including calculating wages, reviewing time sheets, and ensuring compliance with relevant tax laws and regulations. Additionally, you will oversee accounts payable processes, ensuring that invoices are accurately processed and payments are made on time while adhering to established financial guidelines.

As a tech-savvy professional, you will use our cloud-based payroll systems to streamline processes, identify discrepancies, and provide insights to clients. You'll collaborate with cross-functional teams to drive process improvements and contribute to AMLB overall growth.

Working remotely under the guidance of the Co-Founder, you will be part of a supportive and collaborative environment that fosters continuous learning and professional growth.

CORE RESPONSIBILITIES:

Payroll Management: Use cloud-based payroll software to prepare and maintain payroll records for clients, including related government remittances and filings.

• Process weekly, bi-weekly, semi-monthly and monthly payrolls for multiple clients
• Calculate and process taxable benefits, statutory holiday pay, commissions and other related complex payroll transactions accurately.
• Assist with CRA queries, government registrations and other related matters around payroll.
• Process new hires, salary changes, terminations (ROEs), EHT, WSIB, RRSP, and other payroll-related items.
• Ensure compliance with payroll regulations and accuracy in payroll processing
• Calculate wage subsidies and file the subsidy applications with CRA.
• Preparation and submission of year-end information slips as T4, T4A, T5, T3, T5018, etc. to CRA.

Technology and Timely Communication: Utilize cloud-based software such as WagePoint and Karbon, ensuring accuracy, timeliness, and adherence to payroll standards.

• Calculate and verify earnings, and process appropriate deductions and withholdings in online payroll applications.
• Leverage technology, automation, reporting and timely communication to address issues and questions regarding payroll from clients.

Proactive Risk Management: Proactively identify and address risks and issues related to service timeliness and quality for assigned clients. Take necessary actions to mitigate risks and ensure client satisfaction.

• Maintain regular communication and collaboration with clients to set clear expectations and provide progress updates.
• Evaluate performance to identify deviations or areas for improvement and take corrective actions proactively.

Process Improvement: Contribute to enhancing key processes by creating training videos and step-by-step procedures. Promote sustainability and effectiveness by identifying pain points, analyzing root causes, and implementing sustainable changes.

• Create and improve standardized payroll processes and develop internal documentation and training.
• Research new payroll guidance and share your expertise with the team.
• Assist Cloud Accountants with payroll-related questions.

IDEAL CANDIDATE PROFILE:

• Entrepreneurial Mindset: Demonstrates an entrepreneurial mindset, taking initiative and ownership in driving payroll processes and contributing to the organization's growth.
• Compliance Expertise: Knowledge of federal, provincial, and local payroll regulations, tax filings, and remittances.
• Technology Proficiency: Comfortable with new technology and specific experience with payroll software, cloud-based systems, and leveraging technology for process improvement.
• Communication and Collaboration: Excellent written and verbal communication skills, and ability to engage and collaborate with different internal and external stakeholders.
• Relationship and customer service orientation: Customer focus and establishing credibility and trust to build long-term relationships are critical. Additionally, it is essential to understand how to manage multiple clients simultaneously in this role.
• Professional Qualifications: Holds a PCP designation or equivalent certification with a minimum of two years of full-cycle Ontario payroll experience in a fast-paced environment.
• Problem-Solving Abilities: Proactive problem solver, capable of independently resolving payroll-related challenges.
• Analytical Skills: Strong ability to review and analyze payroll data, conduct audits, and reconcile discrepancies.
• Attention to Detail: Exceptional accuracy, meticulous record-keeping, and ability to resolve discrepancies effectively.
• Continuous Learner: Passion for staying updated with payroll trends, regulations, and technology advancements through ongoing learning opportunities.
• Please note that the work location can be anywhere in Canada (remote working out of your home office). Toronto, Ontario, is the location of the Co-founders.
• Payroll Knowledge and experience: Strong understanding of payroll concepts, software, and systems with experience processing payroll for a diverse workforce.
• Confidentiality and Integrity: Demonstrates professionalism, integrity, and confidentiality in handling sensitive employee data.

THE ATTRACTIONS:

• Comprehensive benefits package, including a generous health spending account, $750 per year for training purposes, a cell phone allowance, neat hardware/software, and a $500 contribution towards your home office setup.
• An employee-focused culture with forward-thinking leadership and an incredible upward trajectory.
• An entrepreneurial business where you will have the opportunity to wear many hats, make a real impact and gain experience using tools that are disrupting the way accounting is done.
• A competitive compensation and bonus structure.
• The opportunity to work with a diverse group of companies, ambitious entrepreneurs, and non-profit executives across Canada, including high-growth start-ups at various stages.
• Exposure to the latest technology, with autonomy to test and explore new platforms often.
• The chance to work in a fun, entrepreneurial, and collaborative environment for an organization with a strong growth mandate that embraces innovation and new ideas.
• Generous opportunities for career advancement and growth as an expanding organization.
• Ongoing coaching and mentorship from AMLB's co-founders, who are former Fortune 500 executives, prioritizing learning and collaborative culture.
• This is a brand new role at AMLB, and you will have the autonomy to shape the role, and build out processes, with mid-term potential to build and lead a payroll team.
• The opportunity to join a diverse, driven, and talented team in a role of significant impact and visibility.
• A trust-based culture that allows you to work from anywhere, have 4-weeks vacation, flexible hours, and emphasizes results delivered over hours worked.

Questions or want to chat further about the role? Reach out to Diana Raad ([email protected]), Recruitment Consultant at Oxford+Richmond.