Junior Administrative Assistant Jobs

Here we grow again! Named one of Canada’s fastest growing companies for the 7th consecutive year, Sweets from the Earth, is looking for a Junior Administrative Assistant to join our Customer Service & Administrative Support Team immediately!

As a proud plant-based manufacturer with an emphasis on organic and non-GMO ingredient sourcing, we boast a reduced-footprint operation compared to conventional food manufacturers. We are a customer driven organization catering to special diets and allergies while focusing on sustainable agriculture and the green food industry.

In this role you will assist us in managing the customer demand of our plant-based products by support our customers with any inquiries; reviewing, preparing, and entering customer orders; educating and upselling customers on various products available; ensuring the safe and timely pickup and delivery of customer shipments and providing an overall positive customer service experience for our retailers and foodservice partners across the USA and Canada to encourage repeat business.

The Junior Administrative Assistant role is fast paced, involves a high degree of customer service, sales and organizational skills and is the best launching pad for a career in our company!

On a day-to-day basis we will count on you to:

• Process customer order requests/purchase orders via phone and email in a timely and accurate manner (data entry)
• Field a high volume of customer phone calls; Communicate regularly with customers to handle all inquiries, discuss purchasing trends, educate/upsell on products available, remind them of order delivery timelines and provide order/delivery updates.
• Coordinate with warehouse & shipping to identify & track missed pickups & deliveries. Troubleshoot issues, re-schedule pickups/deliveries, provide solutions to ensure on time delivery with little to no errors.
• Help educate customers on products, unique selling points & ingredients.
• Arrange transportation & deliveries; Liaise and negotiate with suppliers to gather freight quotes, prepare courier waybills, organize dock pickup schedules & arrange delivery appointments as needed.
• Prepare/submit administrative and customs shipping documentation.
• Investigate & resolve customer issues.
• Maintain knowledge of customer requests and purchasing trends while updating customer profiles.
• Assist the Customer Service & Administrative Support Team with any other administration/customer service duties as needed to exceed customer expectations.
• Encourage new customer relationships & develop existing customer relationships via phone and email

Our Junior Administrative Assistant Must:

• Be a recent graduate within the past 3 years from an applicable college or university program or have work experience that demonstrates responsibility, a strong customer orientation and the ability to work in a fast-paced environment
• Possess strong organizational and time management skills.
• Have the ability to think critically and on your toes (When issues happen, we need to react quickly, so resolutions occur without affecting customer deadlines)
• Have proven experience providing exceptional customer service! (Ensuring great customer communication & experience is our #1 priority!)
• Be fluent in verbal/written English and have a friendly and helpful demeanor.
• Be able to work in a dynamic and fast paced environment.
• Have outstanding verbal and written communication skills
• Have a keen eye for detail and be able to point out needle in a haystack type errors.
• Data entry & computer skills. Experience with Microsoft Word, Outlook & Excel is a must.

The Junior Administrative Assistant position is a full-time, permanent role working Sunday through Thursday 8:00am-4:30pm at our North York (Keele & Steeles) location. **Close to York University Subway Station**

Sweets from the Earth understands and values diversity within the workplace; we are pleased to be an equal opportunity employer. Accommodation may be provided in all parts of the hiring process. We would like to thank all applicants who apply, but only those selected will be contacted.