Legal Administrative Assistant Jobs

We are an equal opportunity employer who does not discriminate based on race, culture, religion, gender, sexual orientation or national origin. We believe in a team effort, are friendly and accepting, and have an open door policy. Our firm provides many social opportunities for engagement and interaction, a sense of community and appreciation for one another, and volunteer programs within the community. We encourage a family first mentality, host monthly fundraisers for different charities, and provide a mentorship program.

Under the direction of the principal lawyer(s) and/or paralegals, the Legal Administrative Assistant is responsible for carrying out the administrative tasks required in the processing of clients' legal matters.

Duties And Responsibilities

• Collecting and providing information
• Contacting clients, opposing counsel, court reporters, experts, courts, etc.
• Making copies and submitting to agents, courts, opposing counsel, etc.
• Compiling and indexing
• Conducting searches
• Posting and billing
• Organizing files and binders
• Conducting conflict-checks in ESILAW
• Creating documents from Firm precedents and/or using on-lines services such as DivorceMate
• Updating the principal lawyer(s)' calendars, BF system and trial schedule
• Preparing and submitting correspondence, forms and legal documents
• Filing
• Preparing bills using ESILAW and Firm precedents
• Calculating limitation dates
• Tracking deadlines
• Requesting records and ordering documents
• Using telephone and e-mail
• Receiving directions from the principal lawyer(s) or paralegals
• Following-up with clients for payment
• Posting time and disbursements using TimeTracker, Copitrak, ESILAW, etc.
• Advising the principal lawyer(s) and paralegals of pending deadlines
• Using on-line services such as BC Online, myLTSA, etc.
• Ensuring that submissions are made by deadlines
• Drafting various pleadings such as affidavits and orders
• Managing a BF (Bring Forward) system
• Reviewing and responding to incoming mail
• Regularly reviewing files with the principal lawyer(s)
• Preparing and submitting trust transfers, adjustments to ledgers, etc.
• Scheduling appointments, conferences, discoveries, examinations, hearings, mediations, trials, IMEs (independent medical examinations), etc.
• Transcribing dictation from the principal lawyer(s) and paralegals
• Arranging travel for the principal lawyer(s), clients and witnesses
• Copying
• Communicating with lawyers and other Firm staff, clients, witnesses, legal professionals, etc.

Qualifications

Education:

• Grade 12 diploma
• - Legal Administrative Assistant certification or equivalent experience

Technical Skills:

• Fast and accurate keyboarding and transcribing
• Experienced with BC Online (Government of BC's electronic filing system), DivorceMate (family law software) and myLTSA (Land Title and Survey Authority of BC's electronic filing system)
• Knowledgeable on the rules of civil procedures and court documents and ICBC requirements
• Excellent grammar, spelling and punctuation
• Experienced with ESILAW or similar law firm software
• Experienced with office equipment including computers, telephones, printers, copiers and fax machines
• Experienced with Microsoft Office

Personal characteristics:

• Communicates clearly, both verbal and written
• Attention to detail
• Gets along easily with others
• Client focused
• Professional demeanor
• Confident and efficient
• Organized and can manage priorities

Salary - $44,000-$60,000