Legal Administrative Assistant Jobs

ABOUT THE ROLE

We call our legal administrative assistants “practice managers” to signal the elevated level of

ownership they take in supporting the team’s success. Our practice managers are deeply

integrated into our legal files, helping to coordinate the bigger picture and support client care by

participating in client meetings, transaction calls, and logistics planning with internal teams. Our

practice managers have a full seat at the table, and we wouldn’t have it (or survive) any other

way.

As a practice manager at Miller Titerle, you will help your team keep track of all the moving parts

by coordinating workflows, tracking outstanding deliverables and documents, and generally

helping us stay on top of our service commitments. You’ll also get to flex your creativity and

problem-solving skills on business activities beyond client service, such as marketing and

business development initiatives, firm strategic planning, and continuous improvement projects.

This particular role will involve supporting certain lawyers in the Workplace Law and Litigation

Groups. While the firm is generally supportive of hybrid remote work, the nature of the position

requires some in-office needs that will require you to attend the office at least once a week.

ABOUT YOU

Training and other support will be provided to get your skills up to speed, but these are generally the traits you will embody naturally:

Confident: You communicate confidently and candidly. You are comfortable asking for what you need, suggesting better ways of doing things, and holding people accountable to following processes and delivering results.

High Performing: You are disciplined and take responsibility for your outcomes. You like to have everything under control, so you’re proactively “one step ahead” and take ownership of moving things forward as much as you possibly can. You’ve got an eye for continuous improvement and the drive to plan and execute it.

Supportive: You enjoy taking care of others by providing excellent service. You like to empower other people’s performance by building systems, documenting processes, and

proactively anticipating their needs. Your empathy helps you think critically about the client and colleague experience. + Curious: You’re eager to learn and get excited about figuring out new things. You seek out your own learning opportunities and take time to understand the bigger picture of whatever it is that you’re working on.

Detail-Oriented: You’re a details person, and can proofread like a pro. You have an eye for design and take pride in making things look nice, while also knowing when to prioritize “function over fashion”. You thrive on precision and administrative excellence.

Flexible: You’re good at dealing with change and can gracefully “roll with the punches” when things get a bit messy. You handle stress well, assume positive intentions in others, and step up to the plate when your colleagues need a helping hand.

Tech-Obsessed: You get a thrill out of working smarter instead of harder. You like to master your tech tools (while patiently helping others do the same) and are excited about the potential of automation in the workplace. You’re always on the hunt for technology that makes your life easier.

EXPERIENCE

Ideally, you are a graduate of a legal administrative assistant program with 2+ years experience in

Litigation and/or Employment Law. Formal practice management or paralegal training (or an

interest in pursuing) is an asset!

GENERAL DUTIES

While our firm is constantly evolving (and flexibility is key), as of right now the duties of this role generally include:

Litigation Support

+Preliminary drafting of correspondence and legal documents under the supervision and direction

of legal professionals, with a solid understanding of legal procedures and documentation

+Prepare, file and manage documents for courts, boards, tribunals and other administrative

bodies

+Paper filing or e-filing of documents in any court registry

+Prepare hard copies of court documents for court use, such as hearings and trials

+Photocopying, scanning, printing, and preparing court documents

+Liaise with clients, courts, and opposing counsel

+Scheduling examinations for discovery, trials, and hearings

+Calendaring and maintaining a bring-forward system of deadlines and limitation dates

+Understanding of the different levels of court and how to research and apply the court rules

+Organizing client documents/evidentiary materials (paperless)

General Admin

+Revising documents based on lawyer markups

+Document formatting and assembly, with some scanning/photocopying

+Assisting with the client intake process

+Tracking and following up on outstanding deliverables and client signatures

+Attending to ad-hoc client requests

+Day-to-day coordination like scheduling, ordering couriers, and arranging client gifts

Team Organization

+Proactively thinking about and preparing “next steps” for the team

+Holding the team accountable to following procedures

+Creating and improving processes to streamline workflows

+Helping plan and execute marketing initiatives, like blogs and webinars

+Sourcing and implementing tech solutions to better organize tasks and deadlines

HOW TO APPLY

Please send a resume and a brief statement describing why this particular role speaks to you to Natalia Yan at [email protected].