It Project Coordinator (Contract)

Role: Technology Project Coordinator

Contractor Duration: 6 months (to start)

Work Location: 100% Remote

Rate: Negotiatble

Background / Summary

Our client is an establish global charity group, in search for an IT project coordinator to support a high profile, multi-phased HR technology implementation. The successful candidate will collaborate with Solutions Consultants, QA Managers, Project & IT Managers, business leads, external clients and subject matter experts to drive the coordination of project activities across multiple programs. The IT Project Coordinator will be responsible for assisting the project team to develop and execute project plans for IT systems and services and to ensure that they are deployed into production environments in an efficient and effective manner. They will need to be well-organized and be able to work in collaboration with other IT teams in supporting managed services and larger projects.

Key Duties & Responsibilities

• Attends and participates in stakeholder meetings.
• Assists project teams with planning, coordination, and reporting.
• Supports project leaders (QA Manager, Technical Product Management, Solutions Consultants, business leads with monitoring and coordination of scope, schedule, and overall project initiatives.
• Assists in developing project artifacts including the project charter, requirements, work breakdown structure, budgets, resource allocation, sprint logs, user stories, schedule, risk logs, action items, lessons learned, etc.
• Assists in validating budget forecasts and provides on-going reconciliation of resources and other related project expenditures against set budgets.
• Tracking status of deliverables to ensure project deadlines are met.
• Assists with visualization and documentation of project scope and deliverables.
• Other duties as assigned
• Maintains project documentation repositories.
• Maintains communications with all team members.
• Effectively escalates early warning signs and deviations from the plan.
• Develops project strategies to ensure alignment of team members, priorities based on vision to execute on time, within scope and on budget.
• Documents control; ensures projects adhere to frameworks and all documentation is maintained appropriately for each project.
• Coordinates projects in both agile and waterfall methodology.
• Supports and facilitates project meetings, preparing agendas, presentations, and meeting minutes.
• Scheduling, organizing meetings and team member activities to contribute to project success.
• Provides regular status updates to team members and project leaders.

Knowledge & Skills Required

• Good problem-solving and critical-thinking skills
• Good written and verbal communication skills
• Experience supporting and coordinating a variety of small and large projects
• Experience supporting and facilitating a variety of engagement sessions and meetings with technical and professional staff, vendors, and senior stakeholders
• An ability to interpret flowcharts, schedules and step-by-step action plans
• Demonstrated ability to learn and work with new technologies and applications
• Experience with Microsoft Office and MS Project
• A university degree/college diploma in project management, management information systems (MIS), or relevant work experience
• Minimum 2 to 3 years project management experience in I.T.
• Experience with business process documentation techniques and tools
• Strong client-facing and teamwork skills
• Demonstrated knowledge and familiarity with project management frameworks, including cost, schedule, risk, issue and status tracking and monitoring
• Familiarity with quality assurance and quality control
• Solid organizational skills, including multitasking and time-management

Licenses and/or Professional Accreditation

• PMP certification is considered an asset