Human Resources And Payroll Assistant (Tft) (Nu 32.23)

Basic Function:
To undertake various Corporate payroll functions to ensure employees receive remuneration for hours worked on a bi-weekly basis including time input, the calculation of pays, the answering of questions related to payroll, the preparation of cheque requisitions and remittance forms, timely payments regarding employee deductions and timely issuance of Records of Employment. As well as, providing back up to the Human Resources Associate in their absence and providing assistance throughout the department with Human Resources clerical functions.
Position Description:

• Prepare the seniority lists for the respective unions on the schedule outlined in the Collective Agreements.
• Provide Unions with copies of applicable offer letters
• Complete the details for any payroll and human resources changes and adjustments required for payroll on a per pay basis
• Conduct new hire sign ups including annual Volunteer firefighter and student recruitment and enter data into payroll HRIS systems
• As required, facilitate off-site training of electronic time sheets for new employees including Supervisor Training for approving time sheets
• Print New Hire Access cards, accountable for all cards, etc.
• Administrate and distribute Vacation balances 3 times per year
• Reception duties, shared with the Payroll Administrator and HR Associate, HR; including answering incoming calls, HR door, sorting and distribution of mail / courier.
• Process monthly and quarterly payrolls for Volunteer fire by calculating amounts, printing reports, generating pay statements, directly depositing into employee bank accounts
• Prepare accounts payable requisitions for specific payrolls
• Issue Record of Employment as employees resign, are terminated, are on sick leave, etc. as back up to Payroll Administrator
• Assist with year-end process with payroll, including Volunteer Fire T4’s
• Answer and investigate employee inquiries related to pay, vacation, sick time, timesheets, etc.
• Enrollment and completion of NFT OMERS forms.
• Prepare Electronic Remittance payments for union dues and Volunteer Fire staff funds on a monthly and quarterly basis
• Reconcile Monthly Billing for Green Shield Benefits
• OMERS OTCFT Tracking, form preparation, distribution, collection and enrollment in OMERS
• File payroll and human resources related documents on a regular basis.
• Backup for HR Associate and Health, Wellness and Benefits Coordinator in relation to benefit concerns, Payroll Administrator for payroll processing and Payroll Manager for basic OMERS inquiries.
• To maintain current knowledge in respect to statutory deductions, benefits, union collective agreements, employment standards, income tax regulations, OMERS, and Corporate Policies and Procedures established in respect to payroll.
• Set up online pay statement notifications as well as provide password and log in details for pay statements
• Inform IT of all new hires and required set up for Time Sheets / approvers.
• Enroll new employees in to Benefits and Terminate applicable employees from Benefits – Green Shield
• Verify, complete and provide employees with Employment Confirmation Letters as requested
• Monthly processing and reconciliation of Retiree Benefits

Requirements
Knowledge and Experience:

• Plus three years current related experience preferred, experience with HRMS software preferred.
• Completion of, or currently enrolled in Human Resources Certificate Program from a community college or university preferred or equivalent
• Completion of Payroll Compliance Practitioner (PCP) Certificate through the Canadian Payroll Association (CPA) or currently enrolled with the CPA preferred.

Skills and Abilities:

• Proven organizational skills demonstrating effective time management, accuracy, and adaptability.
• Ability to work independently with little direction in a fast paced and stressful environment, and to meet deadlines with constantly shifting priorities
• Knowledge/understanding of accounting principles
• Computer expertise; must be able to apply advanced functions of Corporate standard software and HRMS/Payroll systems software
• Excellent interpersonal skills in dealing with staff and with the public
• Valid Ontario driver’s license and access to a reliable vehicle
• Knowledge of current legislation and documentation affecting human resources, i.e. Employment Standards Act, Human Rights Code, Occupational Health and Safety Act, Workplace Safety and Insurance Act and WSIB Policies, etc.
• A high degree of integrity and discretion due to exposure to confidential and/or politically sensitive information
• Must be aware of safe work practices as they relate to job responsibilities and work environment, and have the basic understanding of the Occupational Health and Safety Act
• Excellent oral and written communications skills
• Knowledge of payroll procedures

Benefits
Posting #: NU 32.23
Status: Temporary Permanent Full Time (date of hire to approx. February 2, 2024)
Employee Group: Non-Union
Salary: $52,036 - $65,045 per annum
Division: Office of the Chief Administrative Officer
Department: Human Resources
Reports To: Payroll Manager
Location: Simcoe
Posting Period: May 23, 2023 - June 5, 2023
The Corporation of Norfolk County is an equal opportunity employer. Accessibility accommodations are available for all parts of the recruitment process. Applicants need to make their needs known in advance.
Successful applicants are required to provide the Employer with a current Criminal Record Check, including a Vulnerable Sector where required and verification of education.
Thank you for your interest in this position. Only those to be interviewed will be contacted.