Executive Assistant - Human Resources And Administration (Job Id: Hr904)

Executive Assistant, Human Resources and Administration JOB ID: HR904

Employment Type: Full-Time, Permanent

Work Hours: 35 hours per week

Salary: $49,329 per annum (Level C5), plus comprehensive benefits

Location: 87 Elm Street, Toronto, Ontario, M5G 0A8

Application Deadline: Tuesday, June 20, 2023

JOIN OUR TEAM

YWCA Toronto strives to uphold anti-discrimination practices and anti-oppression principles to ensure that the rights of all individuals are respected and protected. We work to promote a climate that is welcoming of all women and individuals who identify as Trans, intersex, non-binary, agender, and/or Two-Spirit. We encourage applications from women and gender diverse people from all races, ethnic origins, religions, abilities and sexual orientations.

The Executive Assistant is responsible for providing administrative and HR/Administration project support to the Director of Human Resources and Administration in accordance with the mission and policies of YWCA Toronto.

About Ywca Toronto

YWCA Toronto is dedicated to improving the lives of women, girls and gender diverse people. Our programs promote equality, economic security and lives free from violence. We help women, youth and gender diverse people flee violence, secure housing, find jobs, establish their voices, enhance skills and develop confidence. We offer a range of housing options, employment and training programs, community support programs, girls’ programs and family programs. We also engage in systemic advocacy.

Key Responsibilities

• Conducts research and prepares reports for the Director, as required;
• Assists with preparing and monitoring HR budget lines;
• Prepares executive level correspondence, briefing notes and other written materials as required;
• Assists with updating Human Resources policies and procedures;
• Identifies and recommends issues to the Director for review and consideration;
• Undertakes special projects and research for both Human Resources and Administration (e.g. support for association-wide data collection system, support for HR programs as assigned;
• Supports Equity, Diversity and Inclusion initiatives;
• Manages the calendar for the Director of HR and Admin; schedules appointments, sets up meetings;
• Records minutes for the Labour Management Committee meetings and any other meetings as requested by the Director;
• Assists with the preparation of funding proposals and reports including the collection of data and information;
• Provides confidential administrative support to the Director of Human Resources and Administration;
• Assists in the preparation and co-ordination of all HR budget submissions.

Qualifications

• Demonstrated financial management skills;
• Must demonstrate strong initiative and must be goal-oriented.
• Ability to work in a diverse and multicultural environment;
• Advanced organizational and office administration skills;
• Excellent interpersonal and oral communications skills;
• Ability to work under pressure and respond to changing priorities;
• Expert level knowledge of current computer applications such as Microsoft Office, Desktop Publishing, Database software, E-mail, and Internet in a windows environment;
• Highly detail oriented with a focus on quality and accuracy;
• Proven ability to write executive level correspondence, reports, briefing notes and other written material;
• In-depth knowledge of human resources/business administration normally acquired through the completion of an undergraduate university degree in a relevant field (Cases for Equivalency will be considered);
• 1 to 3 years directly related work experience;
• Ability to maintain a high level of confidentiality and professionalism;

Vaccination Policy: - In accordance with YWCA Toronto’s COVID-19 Vaccination Policy, all YWCA Toronto employees, students and volunteers are strongly encouraged to obtain all COVID-19 vaccinations and booster doses as recommended by Toronto Public Health.

How To Apply

Please submit your cover letter and résumé as a single document to Jeannette Manguiat, Director of Human Resources and Administration at [email protected]. Please quote JOB ID number HR904 and your name in the subject line.

Please note: A vulnerable sector police reference check is required by the successful candidate prior to hiring. YWCA Toronto is a unionized workplace. Staff are represented by CUPE Local 2189. This position is not within the Bargaining Unit.

YWCA Toronto promotes the principles of anti-oppression and adheres to the tenets of the Ontario Human Rights Code. We encourage applications from women and gender diverse people of all races, ethnic origins, religions, abilities and sexual orientations.

YWCA Toronto provides accommodation during all parts of the hiring process, upon request, to applicants with disabilities. If contacted, please advise us if you require any accommodation. While we thank all candidates for their interest, only those selected for an interview will be contacted.

YWCA Toronto is a Scent-Sensitive Workplace.

Posting Date: June 9, 2023

About YWCA Toronto

YWCA Toronto is dedicated to improving the lives of women, girls and gender diverse people. We help women and girls flee violence, secure housing, find jobs, establish their voices, enhance skills and develop confidence. We offer a range of housing options, employment and training programs, community support programs, girls' programs and family programs; we also engage in systemic advocacy. As part of a national and international movement, the YWCA is a turning point in the lives of 25 million women and girls world wide. We welcome women of all faiths, sexual orientations, races, cultural affiliations and creeds. YWCA Toronto is funded by the United Way Toronto & York Region, the City of Toronto, the Province of Ontario, the Government of Canada, as well as many corporate sponsors, foundations and individual donors.