Administration And Human Resources Associate Jobs

A combination of education and experience may be considered.

Previous experience using ESP and SAP an asset.

Complete high school education, Manitoba standards, required.

Demonstrates knowledge and support of:

Knowledge of current recruitment and selection methods and processes.

Knowledge of collective agreements and human resources policies.

Disability management including providing support during leave periods, documentation and RTW, as required.

Support in coordination of all aspects of recruitment including posting job advertisement, screening, interviewing, hiring and selection, preparing job offers etc.

Payroll, benefits, and pension administration

3+ years of experience in Human Resources, or similar is required

Experience with Ceridian Dayforce or similar HRIS is a significant asset

Experience with Microsoft Office Suite is required

Excellent stakeholder management and relationship skills when interacting with both internal stakeholders and TPPs.

Files and archives all contractual documentation through the contract management system.

Participate in policy and procedure reviews for Third Party Management.

Knowledge of contract law, accounting principles and finance.

Support sourcing managers with managing and administering contracts throughout the contract lifecycle.

Support sourcing managers with evaluating TPP performance within the category they oversee.

3- 5 years proven work experience as a HR Service desk associate

Hands on experience with help desk

Excellent written and verbal communications skills

Ability to answer to queries related to payroll

Ensure customer service is timely and accurate on a daily basis

Contribute to improving customer support by actively responding to queries and handling complaints

3 years’ experience in Benefits

Good understanding of the functional areas of HR as relates to data management

Required Education, Experience & Competencies

Completes tasks related to new hires or request for changes in benefits

Responds to employee questions/issues related to benefits

Assists with coordinating employee information sessions related to benefits

Minimum of 3 years job-related experience in Human Resources.

Previous experience in a unionized environment is an asset.

Salary range of %60,380 to $75,475 per annum plus comprehensive benefits package.

A post-secondary degree/diploma in Human Resources.

The successful candidate is a proven business team member who possesses:

Indigenous candidates and candidates who speak languages in addition to English are welcome and encouraged to apply.

Highly organized with strong time management skills

Provide HR administrative support, perform day-to-day operational duties and maintain HR paperwork including filing, scanning and data entry

Assist HR Manager with the recruitment process including updating the ATS and scheduling interviews

Assist HR Manager in conducting studio tours and recruitment initiatives

1 – 3 years of HR experience

Experience with ATS, HRIS and payroll would be an asset

Knowledge of and experience with current Human Resource Management practices.

Knowledge of and experience with benefits and compensation data and business processes.

Knowledge and experience with computer applications and databases with the ability to identify and resolve difficulties with information input and retrieval.

Strong computer skills, including MS office applications with strong skills in MS Excel. Knowledge of Workday an asset.

Experience working with integrated corporate HRIS such as Workday or similar cloud-based ERP preferred.

Strong problem solving skills, quick learner and ability to work within a team environment.

● Highly effective client and candidate relationship management skills.

● Holds a University Degree and/or successful completion of a Post-Graduate HR Management program

● Responsible for the administration of employee benefits program including enrolment, updates, and change requests as required;

● 1-3 years of recruitment, HR administration, or other relevant work experience.

● Attention to detail demonstrated through accuracy of work and impeccable organization skills.

● Support the administration of a variety of employee programs (i.e., Employee Recognition, Service Awards, etc.);

Keeping notes and workflows in our Client Relationship Management (‘CRM’) tool, Nimble

Data entry, including Microsoft Excel spreadsheets

$1,000 Mental health expense benefit

Type: Part-Time (ideally ‘Hybrid’, in-office/remote)

Depending on the successful applicant’s interests and experience, the Administration Associate might participate in:

·Living with disabilities (visible or invisible)

Records minutes for the Labour Management Committee meetings and any other meetings as requested by the Director;

Manages the calendar for the Director of HR and Admin; schedules appointments, sets up meetings;

1 to 3 years directly related work experience;

Advanced organizational and office administration skills;

Excellent interpersonal and oral communications skills;

Provides confidential administrative support to the Director of Human Resources and Administration;

Strong ability to organize tasks to meet deadlines and ensure prompt responses regarding queries and issues to employees, supervisors and management.

Family-friendly benefits (including top-ups for maternity/parental leaves),

Generous time-off benefits (vacation and sick leave days),

Defined benefit pension plan with employer contribution,

A variety of health and wellness benefits (to learn more, please visit: https://www.douglascollege.ca/about-douglas/campus-information/careers-douglas-college/total-compensation ),

Identifying and referring complicated matters on issues requiring further interpretation to the Human Resources Advisors, Managers and the Director.

Demonstrated organizational skills and ability to multi-task.

Knowledge of Human Resources payroll processes and procedures.

Initiates others in unit activities. Follows up as appropriate.

Receives and follows up on matters related to various transactions. Processes requests for confirmations and letters of attestation.

Prepares documents such as lists and reports.

Uses standard office equipment such as computer and phone system.

Strong organizational and time-management skills with the ability to multitask and prioritize effectively

Assist with performance management processes, including goal setting and performance reviews

Manage the onboarding process for new hires, including conducting orientations and processing new hire paperwork

Provide support in the administration of employee benefits and leave programs

Assist with compliance-related activities, including maintaining knowledge of relevant laws and regulations and ensuring compliance with HR policies and procedures

1-2 years of experience in HR or related field

Proven time management, and organizational skills to manage competing priorities & tight deadlines

College/University Diploma/Degree in HR Management, Business Program or any other related fields

Minimum one year of payroll and benefits administration experience

Planning & Organizing/ Time Management

PCP certification/in progress and affiliation with National Payroll Institute a strong asset

HRIS experience especially Microsoft Dynamics (NAV) is a definite asset

Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion

Uses a web-based ticket tracking system to manage work requests.

Maintains up-to-date knowledge of applicable HR regulations, collective agreements, university policies and procedures.

Monitors Workday to ensure accuracy of data entry; independently troubleshoots errors; elevates unusual issues to the appropriate staff member.

Distributes campus mail to faculty and staff.

Processes room booking and building access requests.

Proven administrative system analysis and project management skills.

Develops and implements new procedures to ensure administrative efficiency in consultation with the Senior Management Team.

Organizes performance management activity for department.

Oversees employee recruitment, orientation, training, discipline and discharge processes, liaising and supporting CTLT senior management staff as appropriate.

Responsible for hiring, performance management and termination of administrative staff.

Implements change in accordance with a change management plan under the direction of the Senior Management Team.

Maintains knowledge of trends, best practices, and new technologies in human resources, and talent management.

Supports HR functions as liaison to the Education and Training department.

Coordinate with Benefits Administrator to support HRIS (Dayforce) reporting (i.e. reconciliations, discrimination testing data, carrier feeds).

Assist with annual Benefits Open Enrollment.

Create and maintain up-to-date email and mailing address reports for benefit eligible employees.

Coordinate the Return to Sender (RTS) process; update Dayforce with mailing addresses and manage address searches within department guidelines.

Outstanding time management skills and ability to prioritize tasks

Provide administrative support to senior management, board members and co-workers

Experience working with a multinational team both in person and remotely

Take minutes during board meetings, prepare and send board packages, manage regular communications to the board, and keep Board Manual updated

Administer a basic employee benefits program

Post-secondary education in a field related to the position such as administration; human resources; etc.