Human Resources & Payroll Coordinator

Green and Spiegel, Canada’s preeminent immigration law firm, sets the gold standard in the highly specialized area of immigration law. With a team of 120 talented individuals, the firm guarantees that each and every client receives top notch service. Given the breadth and depth of expertise at Green and Spiegel, there is no case too complicated or too large for the firm to handle. The firm reflects the diversity of the clients they serve and can provide services in approximately 30 languages. Knowing that you have a significant role in helping people at a critical point in their lives, makes working at Green and Spiegel a very exciting and rewarding place to work. Come join the team!

Reporting to the HR Supervisor, the HR & Payroll Coordinator will provide support to the HR team, Chief Operating Officer, Partners, Management, and employees in regards to day-to-day HR activities at the Firm including payroll and benefits administration, HRIS administration, recruitment and selection, onboarding and training, and all other administrative activities as required from time to time.

Key Responsibilities:

HRIS, Payroll and Benefits Administration (20%)

• Coordinate the administration of the group benefits program to all eligible employees of the Firm including updating the system, verification of invoices and reconciliation; Develop and schedule benefits orientations and other benefits training for employees with external providers.
• Ensure that New Hire and termination data is processed on a timely and accurate basis.
• Answer employee queries regarding benefits enrollment or any claim issues.
• File HR documents and ensure employee personnel files are kept up-to-date (both manual files and in ADP WFN).
• Ensure Firm compliance-related training records are updated and tracked in accordance with all federal and provincial legislation including health and safety regulations and reporting.
• Biweekly processing of payroll for all salaried and hourly employees.
• Participate in the preparation of T-4 remittances and other year-end activities.
• Daily maintenance of information and related requirements for ADP Workforce Now (ADP WFN) including, but not limited to, New Hire documentation, time off policies, payroll, benefits, termination, etc.
• Ensure vacation, personal time off & attendance records for all employees are up-to-date and recorded in a timely basis in ADP WFN.

Recruitment and Selection (50%)

• Screen resumes, conduct pre-screening telephone interviews, and schedule face-to-face interviews.
• Post and monitor all job postings on various sites ensuring top positioning.
• Conduct recruitment research on best practices in the marketplace and ensure the use of cost effective external resources.
• Conduct reference checks and background checks for all final candidates.

Training and Development (20%)

• Take a lead role in ensuring new hires are set up in their workspace and equipped with access pass, computer, phone extension, and other materials upon hire.
• Handle all administration related to training including: coordinating enrollment, tracking attendance and consolidating follow-up on evaluations.
• Work in conjunction with HR Supervisor and external partners to put together the annual Training Calendar and schedule applicable training modules.
• Coordinate orientations, training activities and schedules of all new and returning employees as part of the New Hire Onboarding program.

General Human Resources Administration (10%)

• Assist with employee recognition programs and special events (Summer and Winter events).
• Assist with preparation of various HR reports and spreadsheets through ADP WFN and Excel
• Answer employee’s queries about HR –related issues.
• Performs other duties as needed.
• Assist with preparation of company updates, news or any upcoming events announcements.
• Support the Firm’s retention strategies and planning.
• Provide support and assistance in the termination and resignation process.
• Assist the HR Supervisor with various HR projects.

What the Firm Has to Offer You:

Green and Spiegel embodies the “work hard, play hard” mentality. It’s no secret that people in high spirits tend to produce great work. We understand the challenges that come with a fast-paced work environment - we highly value work/life balance at Green and Spiegel and encourage our employees to do the same.Our firm offers many perks including:

• Diverse work with lots of autonomy
• Hybrid work model
• Exposure to Canada’s largest and oldest immigration law firm!
• Mentorship and room for advancement and learning
• Wellness and social perks including peer-to-peer and firm-wide recognition programs, monthly birthday celebrations, wellness sessions, staff appreciation week, etc.
• Competitive salary, comprehensive benefits package, and RRSP matching program
• Collaborative and collegial culture

Skills and Qualifications:

• 1-2 years’ experience in an Administrative or Human Resources role
• Excellent interpersonal skills
• Previous exposure to workplace legislation (e.g., Employment Standards, Health and Safety, etc.) is an asset
• Knowledge of HR trends and best practices
• Experience in HR related Information Management Systems (HRIS) is an asset
• Excellent organizational skills and attention to detail
• Strong written and verbal communication skills
• Process-driven individual
• University Degree, College Diploma or Professional Certificate in Human Resources Management
• Strong proficiency in Microsoft Office (ie. Word, Excel, Outlook, PowerPoint), with a strong emphasize on Excel

To apply, please submit your cover letter and resume to this posting. Please do not contact the firm directly. No agencies please.

Green and Spiegel LLP is committed to building a diverse workforce representative of the communities we serve. We are proud to be in compliance with the Accessibility for Ontarians with Disabilities Act (AODA), 2005 and the Integrated Accessibility Standards Regulation. Accommodation will be provided in all parts of the recruitment and assessment (if applicable) process as required under Green and Spiegel LLP's accessibility policies and procedures. Applicants must make their accommodation needs known upon requests for interviews.