Human Resources Payroll Coordinator

Reporting to the Director Human Resources, the Payroll & Human Resources Coordinator provides administrative and technical support to ensure the smooth function of Payroll, Benefits and overall HR Administration. The incumbent acts as initial point-of-contact for employees, responding to and/or redirecting general human resources, payroll and benefit inquiries accordingly.

Key Accountabilities and Responsibilities:

• Provide on-going support to employees by responding to HR, payroll, benefit and policy related questions within prescribed timelines, escalating as necessary.
• Prepare HR documents such as employment offers, forms, templates, guides, presentations and confirmation of employment letters.
• Provide support for the mid-year and annual performance review process in preparing templates, tracking submissions and corresponding with reporting managers.
• Proactively identify opportunities to improve processes and productivity to enhance efficiencies.
• Administration of various benefit and reward programs that include correspondence with various benefit providers regarding assigned benefit administrative activities.
• Process and prepare the full cycle multi-provincial semi-monthly payroll for Canadian employees, including all the required reports to relevant stakeholders in a timely and accurate manner.
• Complete other duties, tasks and projects as required.
• Verifying monthly invoices from all benefit carriers to ensure that new hires were added, terminated employees were removed and any other adjustments reflect correctly.
• Create, maintain and assign new hire/onboarding packages and facilitate the off-boarding process.
• Coordinate relevant training and related seminars under the direction of theDirector Human Resources and or the VP of Human Resources.
• Assisting with health and safety duties as required by public health and/or relevant legislation.
• Provide data analytics for compensation surveys, payroll reporting, benefits reporting and provide support for the submission of all regulatory reporting on a monthly and annual basis.
• Update and maintain the Human Resources (HR) Intranet, folders and other HR files as directed.
• Provide assistance with the recruitment process including, pre-screening, administering technical tests, scheduling interviews, and conducting reference checks using a third-party provider.
• Filing, scheduling, coordinating on and off-site meetings and schedules.
• Process, track and file HR expenses, educational and membership reimbursements, ensuring they are coded to the appropriate expense code.
• Prepare and assist with the filing of the year end reporting for T4’s, Employer Health Taxes and other regulatory reporting requirements.
• Update and maintain compliance system, including assistance with policy reviews and annual attestations.
• Working collaboratively with the HR Team to provide support on any of the company Greater Giving initiatives and projects.
• Maintain employee files, both soft (HRIS, payroll and benefit platforms) and hard copies within standard timelines, ensuring files are up-to-date, accurate and complete (new hire information, off-cycle salary changes, promotions, transfers, annual merit increases, benefits profile, terminations).
• Assist with systems implementations or the setup of global rules and policies for the HRIS system, Learning Management System as well as the payroll, benefits and any other HR tools as and when needed.

Skills, Education, Knowledge and Experience:

• Post-secondary education – college diploma/university degree

· A minimum of two to three years of related work experience working in a corporate Human Resources department

· HR or Payroll Certificate (CHRM, CHRP, PCP, etc.) complete or in progress

· Strong understanding of full-cycle payroll processes and terminology

• · Confident and comfortable interacting with all staff including the Senior Leadership Team
• Strong verbal and written communication skills with a focus on providing excellent customer service
• Ability to maintain confidentiality and effectively deal with sensitive information
• Familiarity with Ceridian Powerpay, Humi or similar HRIS software is an asset
• Ability to work in a team environment and independently
• Ability to effectively handle multiple priorities and meet deadlines in a fast-paced environment
• Strong time management skills, accuracy, and attention to detail
• Working knowledge of the Employment Standards Act and other relevant legislation
• Proficient in MS Office (Excel, Word, Visio, Outlook, PowerPoint)

Please note only those applicants selected for an interview will be contacted.