Group Administrative Manager & Executive Assistant

We’re looking for a Group Administrative Manager & Executive Assistant to join a successful mining company in downtown Vancouver, British Columbia.

Our client is a parent company to a shared services model who are successful and growing! They challenge traditional thinking and modern business models and with a mission to improve the natural resources, infrastructure. They have a dynamic culture and are committed to offering employees a challenging and rewarding career path through global exposure to international markets. They team are all well travelled individual who all speak multiple languages in a dog friendly office. The Group Administrative Manager & Executive Assistant is a newly designed role and responsible for providing comprehensive administrative support to the executive management team and office management.

Group Administrative Manager and Executive Assistant responsibilities:

• Drafts, updates and maintains legal contacts such as service/shareholder/purchase/sale and settlement agreements
• Executive support to a corporate partner through coordination of international travel and administrative tasks
• Facilitates, office and vendor management
• Coordinates and attends meetings with staff, clients, and other stakeholders, taking and distributing minutes
• Regulatory and risk management
• Helps with research projects and other needed administrative tasks
• Assists in the preparation of legal documents and contracts
• Develops, implements and enforces HSE programs
• Governance of corporate records, resolutions, policies as well as legal and financial deliverables such as corporate filings and financier documentation

The successful candidate has:

• Experience within larger organizations is an asset
• Extremely organized, high attention to detail, able to work independently and a self-starter mindset is a must
• 5+ years’ experience as an Executive Assistant to an entrepreneur or president of a company in private industry of engineering, energy, construction or mining
• Fantastic communication skills, both written and verbal
• Possesses an open mind and positive attitude
• Proven abilities in time management, problem solving, organization, and handling confidential information with discretion
• Able to work in a dog friendly office
• Personally experienced in international travel and able to speak multiple languages, fluent in English, is an asset
• Experience in working with legal documents and office management is a must
• Highly tech savvy, advanced user of Microsoft Office programs, and SharePoint

Compensation and benefits:

• Work from home flexibility
• The discussed salary range is $80,000– $100,000 depending on experience
• Dog friendly office
• Comprehensive benefits package, employer paid
• Candidates with additional experience and higher compensation expectations may also be considered
• Discretionary bonus
• 3 weeks vacation and office closure between Christmas and New Years

Only candidates already eligible to work in Canada will be reviewed. Only qualified candidates will be contacted.