Bookkeeper/Office Administrator Jobs

Are you an organized and detail-oriented individual who can manage bookkeeping tasks and handle office administrative responsibilities? Join our team as a skilled Bookkeeper/Office Administrator. This role contributes to the smooth operation of our business by ensuring accurate financial records and providing essential administrative support.

Responsibilities:

1.Bookkeeping:

• Prepare financial reports (balance sheets, income statements, and cash flow statements).
• Prepare filings for GST, PST, WCB, EHT and Payroll Remittances.
• Perform bank reconciliations and allocate funds appropriately.
• Maintain accurate financial records using accounting software (Sage 50/QuickBooks).
• Process accounts payable and receivable: invoicing, payment monitoring, and account reconciliation.
• Handle payroll processing, including hours calculation, benefits management, and payroll reports.

2.Office Administration:

• Maintain and update company databases, records, and filing systems.
• Oversee general office operations, including correspondence, supplies, and space organization.
• Coordinate meetings and appointments, including scheduling and preparing materials.
• Support HR functions, such as employee record-keeping, onboarding, and organizing company events.
• Answer calls, greet visitors, and provide professional assistance.

3.Communication and Collaboration:

• Maintain confidentiality and integrity with sensitive information.
• Collaborate with team members to streamline processes and improve efficiency.
• Liaise with clients, vendors, and suppliers to address inquiries and resolve issues.
• Communicate effectively with colleagues, and stakeholders, providing timely updates and reports.

Qualifications:

• Strong verbal and written communication skills.
• Attention to detail and high level of accuracy.
• Strong understanding of bookkeeping principles and practices.
• Knowledge of payroll processing, tax regulations, and financial reporting.
• Strong ethics and ability to maintain confidentiality.
• Demonstrated problem-solving and decision-making abilities.
• Proficiency in accounting software (Sage 50, QuickBooks Desktop and Online) and MS Office Suite (Excel, Word, Outlook).
• Excellent organizational and time management skills.
• Proven experience as a Bookkeeper or Office Administrator.
• Ability to multitask and prioritize effectively.

To apply, submit your resume and cover letter outlining relevant experience to [email protected].

Only shortlisted candidates will be contacted.