Administrative Assistant - Vp Academic - Pt Admin

Find Your Spot at Humber
At Humber, our career paths open a world of infinite possibilities for you to explore. People are at the heart of the Humber experience. Here, every day we work shoulder to shoulder to deliver excellence, and in doing so, we redefine what it means to be a
leader in polytechnic education. Humber employees are a diverse group of committed, caring and fun-loving people.
We take finding and growing the right talent very seriously. We strive to find and nurture extraordinary employees who bring their best each day.
If you are interested in working in higher education and are looking to contribute to the largest polytechnic College in Ontario, as we shape the future of our students and communities, here is your opportunity to join our team.

Job Details
Position Title: Administrative Assistant
Status: Part Time Administrative Contract
Hours: 24 hours a week
Faculty/Department: Office of the Senior Vice-President, Academic
Campus/Location: North Campus – Hybrid
Hourly Rate: $45.64 CAD
What You Will Do
Under the direction of the Senior Vice-President, Academic Leadership Team, the Administrative Assistant provides high-profile, professional and confidential support to the Institution’s Office of the SVPA.
The Administrative Assistant will liaise with all levels of College staff, students, Governors, partners and the public and will undertake special projects and assignments on behalf of the Office of the SVPA as directed.
The Administrative Assistant will perform a wide variety of administrative support tasks using his/her well-developed organizational, interpersonal and communication skills, all of which contribute to the efficient and professional operation of the executive offices.
Responsibilities Include

• Onboarding/off-boarding departmental new hires, expense management, processing business-related travel requests, Program Advisory Committee membership letters, and assisting with student concerns and enquiries from the Humber community.
• Organizing in-person and virtual consultations and meetings.
• Drafting a wide range of communications (such as memos, emails and letters) to be distributed to staff and/or students on behalf of the Leadership Team.
• Generating reports and data analytics, developing Powerpoint and complex Excel tables, charts and spreadsheets, and formatting documents and reports (which include diagrams, tables and charts).
• Managing calendars for the Senior Vice-President, Academic Leadership Team
• Providing Academic committee support, documenting meetings and consultations, record keeping, minute-taking, developing templates and collaborating to develop effective administrative processes, collecting data and information, and collaborating with the Senior Academic Leadership team.

Hours Per Week
24
Position Type
PT Administration
Minimum Salary
45.64
Work Locations
North Campus
Job Family
Administrative Services
Duration of Need
12 months
Deadline to Apply
July 26, 2023 at 11:59pm
Job Posting
7/12/23
Department
Office of the Senior Vice-President, Academic
What you bring to the role

Education

• Post-secondary diploma in fields of Office/Business Administration, Human Resources or similar;

Experience

• Minimum 3 years of administrative experience supporting a senior level leader/executive
• Experience preparing excel analytic reports, Powerpoint presentations and reports
• Minimum 5 years specifically related experience in an educational facility, preferred

Skills

• Excellent written and verbal communication skills
• Team player
• Quick Learner
• Sound judgement
• Attention to detail
• Communication Skills
• Organization Skills with the ability to multi-task
• Advanced skills in MS Word, Excel, PowerPoint and Outlook
• Time Management Skills and Ability to Prioritize Work
• Problem Solving Skills
• Self-motivated and independent

What’s In it for you?

• Tools and technology that will allow you to succeed at your job.
• Highly supportive work culture
• Amazing perks
• Diverse, hard-working, committed team of people who care about each other.
• An opportunity to have an impact with a post-secondary institution, poised to do great things.

At Humber College we don’t just accept difference — we celebrate it! Experience comes in many forms, skills are transferable, and a progressive mindset goes a long way at Humber. If your experience is close to what we’re looking for, consider applying and tell us why you are a great candidate for this job. Find your Spot at Humber!
We thank you for your interest in working with Humber College. Only applicants selected for an interview will be contacted. Consideration for Support Staff and Academic positions will be given to internal employees in accordance with the respective Collective Agreements.
Equity, Diversity and Inclusion
Humber College is committed to a workforce that reflects the diversity of our students and our city. We actively seek Indigenous Peoples and individuals from equity-deserving groups with demonstrated skills and knowledge to deal with all aspects of equity, diversity and inclusion in a post-secondary environment.
Accommodation
Humber College is committed to accommodating applicants with disabilities throughout the hiring process, in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). Our HR Generalists will work with applicants requesting accommodations at any stage of the hiring process. This document is available in alternate formats upon request.
Anti-Discrimination Statement
At Humber College, all forms of discrimination and harassment are prohibited. Students and employees have the right to study, live and work in an environment that is free from discrimination and harassment. If you need assistance on concerns related to discrimination and harassment, please contact the Centre for Human Rights, Equity and Inclusion http://hrs.humber.ca/human-rights-equity-diversity.html or the Office of Student Conduct at [email protected]