Administrative Assistant Office Manager

Established Boutique Commercial Real Estate Brokerage located Midtown Toronto is seeking a professional, organized and experienced Administrative Assistant & Office Manager to join their team. The Administrative Assistant & Office Manager will perform specialized tasks related to the administrative, research and marketing requirements that support the Principal Broker. The ideal candidate enjoys providing a variety of administrative and office support and works well independently.

Responsibilities:

• Creates invoices and expense reports
• Miscellaneous administrative, research and marketing responsibilities as required.
• Independently creates presentation materials, which include designing brochures, preparing tenant surveys or other specialized reports, developing property locator maps, etc.
• Contributes to creation of client offers, presentations and proposals.
• Ensures files and databases are kept up-to-date.
• Researches, compiles, and verifies information for standard and special reports.
• Attends the appropriate meetings with the professional(s).
• Manages the office supplies, mail, phone calls, and emails.
• Ensures the accurate and timely dissemination of marketing materials, faxes, couriers, etc.
• Keeps the Principal Broker organized and arranges meetings, presentations and functions as required.
• Compiles packages of property data, which contain material specifically tailored to each client.

Qualifications

• 5-10 years of administrative or office management experience.
• Ability to work independently with little supervision.
• Strong ability to with multiple projects and deadlines.
• Excellent written and verbal communication skills.
• Exceptional organization skills and ability to work independently
• Post-secondary education is required; industry related experience would be an asset.
• Individual should be highly motivated, proactive and show initiative.
• Excellent computer skills required, such as Word, Excel, Google Maps, Adobe Photoshop, Adobe InDesign.