Office Administrative Assistant (1Yr) – Hybrid

Welcome to a place where people are at the heart of everything we do.
Welcome to people with an inspiring vision and who seek stimulating challenges. At CIMA+, you’ll find a place where you’ll have many opportunities to learn and develop while working on engaging projects.
We are a firm 100% owned by its employees and we value a collaborative and entrepreneurial mindset. You will have the flexibility to manage your work on your own terms and define what work-life balance means to you.
When you join CIMA+, we welcome you to a place that you can call home.
Mission  
Due to continuing growth, CIMA+ has an immediate opening for a Full-time Temporary Office Administrative Assistant working out of our Bowmanville office to cover a maternity leave. This position will provide the opportunity to join our innovative, supportive, and dynamic team. You will be working with an array of engineering disciplines assisting with general administrative tasks; with and opportunity to work on a variety of projects.
Primary Responsibilities
Primary Responsibilities

• Accounts receivable and accounts payable processing
• Internal and external communications
• Assist with new employee on boarding and orientation
• Health and Safety/ Joint Health and Safety Committee(JHSC) member
• Receive and send out incoming and out going packages
• Project invoicing
• Provide CIMA+ employees with PPE
• Project deliverable and budget updates
• Project Submittal and Request for Information (RFI) processing
• Other duties as assigned
• Creation of Purchase orders
• Drafting and formatting of documents (letters, proposals, e-mails…)
• Data entry
• Occasionally attend and take meeting minutes
• Credit card reconciliation
• Mail collection and distribution
• General organizational tasks
• Answering phone calls
• Reception duties
• Ordering and maintenance of office supply inventory
• Order, maintain Personal Protective Equipment (PPE) inventory.
• Preparation and follow-up of meetings and office presentations
• Health Safety and Environment (HSE) in Office Orientation for new hires
• Project and Proposal opening
• Maintenance of CIMA+ Management System (CMS)

Profile

• Experience in an administrative role
• Demonstrate skills in the use of computer utilizing programs such as Microsoft Office (Word, Excel, Project, Outlook)
• Comfortable handling telephonic conversations with clients
• Willingness to take on new tasks on an as needed basis
• Detail oriented, with superior organizational skills and the ability to prioritize
• Exceptional problem-solving skills
• Positive attitude with good communication, interpersonal skills, and employment record
• MTO Class ‘G’ driver’s license in good standing and access to a personnel vehicle
• Ability to work both independently and cooperatively as part of a team
• 2-5 years of project administration or relevant experience.
• Ability to adapt and work in a fast paced environment

Ethics and integrity are fundamental values at CIMA+, and we are looking for people who uphold these principles. We are committed to creating opportunities for all our talents to contribute to the firm’s success, develop and grow, regardless of cultural or other differences. We fully endorse employment equity principles and encourage women, members of visible minorities, Indigenous people, and persons with disabilities to apply for any position offered at CIMA+. Adaptation measures are provided upon request to facilitate participation in the recruitment process.
Contact Corine Tchakoute