Academic Planning Assistant Jobs

Advise faculty on college academic operations matters, business processes, management of student issues, and best practices concerning student support.

Coordinate broader regional program initiatives with regional leadership, Boston-based program managers, and CPS advising/program leadership.

Act as liaison between college administration and faculty in region

Work with regional and Boston-based operations teams to devise and propel region-specific faculty resources, employer relations, and industry engagement strategies.

Support the planning, execution, and maintenance of region-specific program operations.

Facilitate faculty development and engagement opportunities to cultivate a strong sense of faculty belonging and inclusion.

Strong quantitative skills, including analytical abilities and math proficiency

Manage contracts/ insertion orders and any resulting revisions with media vendors.

Solid verbal and written communication skills, an ability to tell a story

Demonstrated critical thinking and problem solving abilities

Assist the Planners and Supervisors in managing and executing approved media plans (all media).

Assist in the development and organization of supportive data for plans and recommendations.

Possess detail-oriented organizational and process management skills with the ability to manage a wide range of discrete and high-impact initiatives.

Strong judgment in decision-making and exceptional time management and prioritization skills.

Support the design and management of the execution of cross-functional initiatives.

Assist in building high-performing teams through strategic insight and change management techniques.

Establish project management standard practices that provide clarity of scope, role, and direction in order to support the project team.

Develop cross-functional risk management plans and mitigation strategies for project execution, in collaboration with the Manager, Enterprise Risk, Policies & Insurance.

Analytical research and data analysis skills;

Providing Customer service excellence in providing development and land use information to the public;

Receiving and inputting Development Applications and Sign Permit applications

Conducting research using paper files, digital records, and microfilm records and preparing background documents;

Preparing and maintaining records, reports, and statistics related to their work;

Creating Zoning, Context, Location and other maps for Development Applications;

Support Managers, Planning & Allocation in developing Merchandise Financial Plans and Open-to-Buy, managing allocation/replenishment and conducting business analysis

Share technical knowledge with others and actively seek to learn from those more knowledgeable than yourself

1+ years Retail experience or equivalent business-related experience

Detail oriented with strong analytical skill set, quantitatively oriented

Demonstrate strong listening, written and oral communication skills and Leadership skill

Strong computer skills, including proficiency in Microsoft Word, Excel, and Outlook

Experience in public relations and project management

experience in public relations and project management

Solid familiarity with electronic data processing and management

solid familiarity with electronic data processing and management

Experience in managing and organizing workshops, conferences, and exhibitions

Excellent communication abilities in dealing with participants and visitors of academic events and exhibitions

Time Management Skills and Ability to Prioritize Work

Minimum 5 years specifically related experience in an educational facility, preferred

Minimum 3 years of administrative experience supporting a senior level leader/executive

Experience preparing excel analytic reports, Powerpoint presentations and reports

Advanced skills in MS Word, Excel, PowerPoint and Outlook

Organization Skills with the ability to multi-task

Works with Executives on administrative tasks (e.g., document and file management, scheduling, organization tasks, refining administrative processes, notetaking)

Experience in Higher Education would be an asset

Communicates directly and on behalf of the CAO and Campus Director when directed, maintaining excellent client relations skills

Provide knowledge and expertise about programs, courses, and Student Services to students

Previous experience in supporting senior executives would be an asset

Superior organizational and problem-solving skills

Strong administrative skills, with experience providing admin support on construction based projects

Electrical Trade Qualification or experience in electrical and/or industry, with an interest in electrical design an asset

Planning Assistant Experience And Skills

Data entry and document creation

Planning Assistant Duties And Responsibilities

Support Electrical Project planners with the following: specification review, drawing overlays, projects schedule updates and overall document controls

Efficient, effective, and dependable time management and organizational skills

Adaptability and change management skills

General knowledge of academic operations and administrative support duties – experience working in an academic setting an asset

One-three years’ experience in education or related field in a fast-paced environment or an equivalent combination of education and experience

Evidence of advanced English skills with written skills at a formal university level

Advanced computer skills (MS office proficiency – must be proficient in using Microsoft Flow, Power Automate, and Excel)

Duties to support the branch such as compiling and analyzing various data spreadsheets and management of the photo library

Sound experience as a Planning Assistant II or equivalent work experience

Demonstrated knowledge of local transportation issues and best practices for sustainable transportation.

Demonstrated ability to manage priorities, meet deadlines, and function as a team player while also working individually with minimal supervision.

Excellent verbal and written communications skills and the ability to deal effectively with staff, the public and external agencies are needed.

Demonstrated consultation, research and analysis skills and a basic understanding of transportation network and circulation needs

Supporting digital management and archiving of department documents;

Data entry into Lucernex software;

Supporting year end accrual process of all purchase orders, partnering with Finance team.

Minimum 3 years experience in administrative support;

A competitive benefits package (Full Time Employees Only);

Additional benefits include annual bonus potential, opportunities for advancement and tuition reimbursement;