Accounting Admin Assistant Jobs

JOB TITLE: Accounting Admin Assistant
DIVISION: GDLP
DEPARTMENT: Finance & Accounting
REPORTS TO: CFO
LOCATION: Toronto
POSITION OVERVIEW (Purpose):
Graywood Developments is an industry-leading real estate development company with a proven history of success. Graywood is focused on residential mixed-use development in the Greater Toronto Area and other major Canadian markets. During its 37-year history, Graywood has managed 54 projects, with 31,400 housing units and a combined value of $8.8 billion. The management team has overseen development across several asset classes including for-sale residential, seniors housing, office, retail, and industrial, providing Graywood with first-class depth and breadth of experience.
Graywood is looking to hire a Finance & Accounting Coordinator to provide general administrative support to the Chief Financial Officer and the Finance & Accounting team.
KEY RESPONSIBILITIES:

• Assist with preparing and updating a variety of materials including PowerPoint presentations, memos, reports, investor correspondence and meeting minutes.
• Provide general office administrative support including but not limited to answering emails, arranging meetings, scanning and electronic filing of documents and dispatching courier packages on request.
• Responsible for managing the calendars and communications for three Finance & Accounting executives.
• Support a busy department with their day-to-day organizational and administrative needs.
• Carry out special projects, new initiatives and other duties as assigned.
• Arrange conference calls, prepare agendas, and distribute materials.
• Conduct research as requested, compile information and prepare reports in required format.
• Review and wordsmith documents, reports, and correspondence.
• Assist in the maintenance and policing of an organized filing system of electronic and physical documents.

GENERAL:

• Carry out additional ad hoc duties as required.

Requirements
QUALIFICATIONS:
Education (include any required designations):

• University or College education.
• Degree or diploma in related field (business, legal, english, data management) would be an advantage.

Experience (# years/specific skills/experience):

• Excellent IT skills.
• Experience in a real estate, investment funds or legal workplace would be advantageous.
• Adobe photoshop would be an advantage.
• 2-3 years’ experience in an office environment.
• Knowledge of Microsoft Office Suite (Microsoft Word, Excel, PowerPoint & Outlook) a must.

Key Competencies:

• Strong sense of responsibility and trustworthy.
• Experience managing calendars, scheduling meetings, and other general clerical responsibilities.
• Ability to problem solve effectively.
• Adaptable and willing to learn.
• Ability to work in a fast paced, work environment.
• Well-developed time management skills; ability to multi-task and prioritize.
• Excellent verbal and written communication skills.
• Team player.
• Diligent, organized and detail oriented.
• Ability to work well independently as well as part of a team.
• Willingness to take on new tasks and assignments.

Graywood is an equal opportunity employer that values the unique skills and experiences of each of our candidates; recognizing that each prospective team member of Graywood Developments Ltd. contributes to our efforts in building a diverse and inclusive place to work.
Should you require any disability-related accommodation to support your participation in our recruitment process, please notify us and we will work with you to meet your accessibility needs.