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Administrative Assistant - Toronto, On
Company | Scotiabank |
Address | Toronto, Ontario, Canada |
Employment type | FULL_TIME |
Salary | |
Category | Banking |
Expires | 2023-07-12 |
Posted at | 11 months ago |
Requisition ID: 179566
- Tracking and follow up of recognition programs such as Applause
- As directed, coordinating and facilitating the release of Bank, Regional and District communications, including liaising with groups involved to ensure timely, accurate delivery and maintaining distribution lists
- Monitoring and ordering office supplies/sundry items
- Assisting in managing schedules, travel and coordination of branch visits and booking other meetings
- Providing PC services and support including composing and producing routine correspondence, producing documents (memos, letters, presentations, spreadsheets); proof-reading work against source documents; and conducting regular back-up of systems data/documents
- Provide DVP with administrative support, including
- Approximately 18-22 branches per district, i.e. 18-22 Branch Managers reporting to the DVP
- Reconciling, preparing and submitting DVP(s)’ monthly expenses
- Reconciling District budgets and expenses, including inputting, validating, tracking and following up on information to support the budget process
- Exercising discretion is a key component to executing daily activities.
- As directed by the DVP(s), provide support to the District, including
- Providing event management planning and support for district meetings including: securing venues; arranging equipment, refreshments and other meeting venue logistics; agenda creation; creating presentations; inviting participants; arranging for guest speakers; and any post-event follow up required
- Undergraduate degree in business or similar discipline is an asset
- High proficiency in using PC applications, including Word, Excel, PowerPoint
- Assisting DVP(s) with completion of applicable forms, templates and reporting requests and ensuring appropriate supporting documentation is on file
- Tabulating and sharing campaign results (e.g. Scotia Volunteer campaigns; fundraising campaigns; marketing campaigns, etc.)
- Good understanding of basic bookkeeping principles, budgeting and expense management
- High level of discretion required in dealing with confidential matters
- Strong organizational skills and ability to set priorities and manage time effectively
- Champion a high performance environment and contributes to an inclusive work environment.
- Jointly with the DVP and Branch Manager, coordinating New Branch Opening celebratory activities, including identifying and coordinating invitations to internal partners and other stakeholders and coordinating district/branch staff participation
- Working knowledge of Retail Banking products and related policies, processes, systems and tools
- Support two districts; Toronto Centre and Midtown
- Support DVP(s) with District and Local Area Activities by:
- High level of proficiency with Outlook and Lync
- The incumbent completes most responsibilities with a minimum of supervision. Direction is received from the DVP(s); however, since DVPs are often out of the office, visiting branches or working in a separate office, the incumbent must be able to work independently.
- Understand how the Bank’s risk appetite and risk culture should be considered in day-to-day activities and decisions
- High degree of accuracy and attention to detail
- Coordinating/assisting with managing district Business Continuity planning and validation
- Providing support and coordination for all-Bank, Canadian Banking or EO-driven initiatives in the district (e.g. Marketing initiatives such as Hockeyfest and Hockeyville; Best of the Best)
- Overseeing philanthropic requests; managing incoming requests and coordinating participation of district resources (jointly with DVP) and forwarding requests to regional or EO offices for consideration, as applicable
- Provide support for District reporting and expense management, including
- Assisting DVP(s) in identifying opportunities within the District to include representation by District resources in Local Area Activities
- Previous administrative experience is an asset
- Assisting the DVP(s) in vetting and validating branch and district inputs for annual goals / profit planning and recognition programs
- Actively pursue effective and efficient operations of his/her respective areas, while ensuring the adequacy, adherence to and effectiveness of day-to-day business controls to meet obligations with respect to operational risk, regulatory compliance risk, AML/ATF risk and conduct risk, including but not limited to responsibilities under the Operational Risk Management Framework, Regulatory Compliance Risk Management Framework, AML/ATF Global Handbook and the Guidelines for Business Conduct.
- Strong communication and interpersonal skills
- Managing the distribution of tickets and invitations for events
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