Administrative Assistant – Soldier On Jobs

Experience and knowledge in using various data bases and Windows based applications.

Work collaboratively with the Department and Manager and other Dixon Hall staff and volunteers

Undertake other tasks and responsibilities as assigned, within the purview of the job description.

Experience in working with seniors and disabled adults.

Excellent communication, interpersonal and organizational skills

Attention to detail and excellent follow through skills with the ability to take initiative.

A strong customer service focus, superior interpersonal and time management skills, the ability to effectively manage multiple tasks simultaneously

Assist with preparing travel schedules, booking travel arrangements and making reservations for senior management or executive staff

Demonstrated knowledge and experience with latest office procedures and processes

WHY WORK AT HOMEEQUITY BANK?

Support the facilitation of communication from department and business unit leaders, and project managers

Completed post-secondary education or equivalent

5+ years of relevant experience in the areas of controlling, business management and finance

Undergraduate Degree or College Diploma in Business, Finance or a related field, and/or equivalent relevant work experience

Bachelor’s Degree in Finance, Accounting, or similar field, or equivalent relevant work experience. Master’s degree is considered an asset

Fraud detection and audit management

Managing and processing of accruals to accurately forecast accrued liabilities and subsequent utilization to maximize efficiency.

Preparing monthly analysis and financial reporting according to Group requirements

Programing skills and experience in Python or other Object-Oriented programing.

Ability to prioritize and multi-task in a fast-paced environment with daily support and decision-making responsibilities.

A competitive compensation and benefits package.

Provide feedback on regulatory initiatives through the Canadian Bankers Association and ISDA working groups.

We'd Love To Work With You If You Have

The opportunity to join a forward-thinking company surrounded by a collaborative team of innovative thinkers.

Knowledge of office management systems and procedures

Excellent time management skills and the ability to prioritize work

Perform various forms of Data Entry

Proven experience as an Administrative Assistant or Office Admin Assistant

Working knowledge of office equipment, like printers and fax machines

Attention to detail and problem-solving skills

Own and manage conference room coordination and room calendar management

Think and plan ahead, delegate responsibilities appropriately and manage time effectively

Management of complex calendars and scheduling with diplomacy and discretion

Coordinate closely with Workforce Management, Recruiting, Maintenance, Human Resources, and other teams within the FC

Manage and complete expense reports for General Manager, Senior Leader(s) if applicable, and yourself as needed.

Scheduling cost effective travel arrangements which include: airfare/hotel/ground transportation for General Manager, and Senior Leader(s) as needed

General knowledge of the department processes and routines.

Experience Coordinating daily office administrative duties (mail, deliveries, filing, etc.)

0-2 years of secretarial or administrative experience

Experience in Oil and Gas an asset

Provide basic and routine administrative duties.

Provide guidance to temporary administrative staff once they have a solid background in the work.

Provide support for District reporting and expense management, including

Good understanding of basic bookkeeping principles, budgeting and expense management

Strong organizational skills and ability to set priorities and manage time effectively

Approximately 18-22 branches per district, i.e. 18-22 Branch Managers reporting to the DVP

Strong communication and interpersonal skills

Working knowledge of Retail Banking products and related policies, processes, systems and tools

Medical Assistant board certification (AAMA, NHA)/registration (AMT) REQUIRED

EKG use, appointment scheduling, word processing and computer skills, and familiarity with medical testing procedures.

Sound organizational skills and accuracy at all levels of job.

Prior demonstrated excellent communication and customer service skills.

Expert knowledge of the electronic health record

Prepares patients to be seen by provider in the telehealth environment including guiding patients on the use of video telehealth technology.

Strong organizational and time management skills

Ability to effectively communicate with all levels of management, employees, and clients

Post-Secondary Education, preferably in office administration

2 – 3 years experience in an office administrative function

Update and maintain office policies and procedures

Act as the point of contact for internal and external clients