Administrative Assistant – Soldier On

Who We Are

CFMWS. A job with purpose. Our 4000+ person strong organization champions a healthy, fun, creative and active lifestyle for Canadian Armed Forces members, Veterans and their families. Help us deliver a variety of recreation and fitness programs, offer family support, organize charity events and make sure our members access retail, travel and banking discounts and customized financial services. At Canadian Forces Morale and Welfare Services (CFMWS), we love what we do. And we live it too.

THE ROLE

The Operations Administrative Assistant – Soldier On organizes, administers and assists with the delivery of the Soldier On program as well as with organizing travel for events such as accommodation and travel arrangements, processing travel claims, booking rental vehicles and other travel or event related matters. The incumbent provides administrative support to Soldier On Operations including, but not limited to, inputting data into databases, verification of eligibility, preparing supporting documentation, formatting documents, mailing, and calendar maintenance; responds to queries where possible and/or re-direct to appropriate Soldier On staff. The incumbent verifies, obtains proper approval, forward invoices/financial documents to accounting for processing and file accordingly.

Qualifications Needed

Education, Certifications and Licenses

High School diploma AND several years of experience in office administration or in a related field

Experience

In budget administration

In developing and implementing administrative procedures

In designing, creating, populating and maintaining databases

In tracking and maintaining records and filing systems

In writing standard operating procedures

In making travel arrangements and preparing travel claims

In developing website content

In data analysis

In drafting correspondence, presentations and other documents

In applying policies, procedures and regulations

Competencies, Skills And Abilities

Client focus, organizational knowledge, communication, innovation, teamwork and leadership.

Language Requirements

English or French Essential

Bilingual an asset

Reading: Advanced

Writing: Functional

Oral: Advanced

Benefits Available

Health Benefits: Drug coverage, travel insurance, dental, vision, life insurance, disability insurance and accidental death and dismemberment coverage.

Work Life Balance: A wide range of paid/unpaid leave, including paid vacation, family related leave and personal days.

Retirement Planning: A Group Savings Plans.

Learning and Development: Online learning opportunities and second language training.

Other Information

• This is an on-site position. Remote work may be required depending on health and safety considerations.

START DATE

08 May 2023

INCLUSION AND ACCOMMODATION

CFMWS is committed to providing an inclusive, equitable and accessible environment, where all employees feel valued, respected and supported. We welcome applications from all qualified candidates who can help us build a workforce that reflects the diversity of the communities in which we live. Accommodations are available to all candidates identifying a need during the selection process.

Ontario