Administrative Assistant I Jobs

The University Health Network, where above all else the needs of patients come first, encompasses Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute and the Michener Institute of Education. The breadth of research, the complexity of the cases treated, and the magnitude of its educational enterprise has made UHN a national and international resource for patient care, research and education. With a long tradition of ground breaking firsts and a purpose of Transforming lives and communities through excellence in care, discovery and learning, the University Health Network (UHN), Canadas largest research teaching hospital, brings together over 16,000 employees, more than 1,200 physicians, 8,000+ students, and many volunteers. UHN is a caring, creative place where amazing people are amazing the world.

Position Summary

The Administrative Assistant I exercises judgment and decision-making in complex clerical service, including:

Duties

• Completing a series of complex statistical and financial processing activities of a clerical nature;
• Providing assistance with the modification and maintenance of electronic and paper information filing/retrieval methods, systems and/or formats;
• Providing functional supervision to lower-classified clerical position;
• Providing data entry and word processing/typing services;
• Performing reception and scheduling activities;
• Performing reception and scheduling activities;
• Performing additional clerical functions,

as assigned; performing cross-functional support functions; performing other duties consistent with the job classification, as required.

Qualifications

• Good telephone, interpersonal and customer service skills
• Completion of Grade XII or recognized equivalent
• Ability to work effectively unsupervised
• Experience in a Microsoft Office software environment preferred
• Ability to use good judgment in assessing difficult situations
• Previous on-the-job computer/word processing, database and spreadsheet software experience
• Previous administrative office experience
• Knowledge of general office practices, procedures and standards
• Ability to produce high quality work in accordance with Hospital standards
• Completion of a recognized post secondary office systems operations program at the certificate level or equivalent
• Working knowledge of PHS and EPR required
• Knowledge of medical terminology preferred
• Good verbal and written communication skills

Why join UHN?

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.

• Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)
• Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP https://hoopp.com/)
• Opportunities for development and promotions within a large organization
• Close access to Transit and UHN shuttle service
• Competitive offer packages
• A flexible work environment

Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration.

Vaccines (COVID and others) are a requirement of the job unless you have an exemption on a medical ground pursuant to the Ontario Human Rights Code.

UHN is a respectful, caring, and inclusive workplace. We are committed to championing accessibility, diversity and equal opportunity. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known in advance. Any information received related to an accommodation will be addressed confidentially.