Property Administrator (Can) Jobs

About You

You are a high achiever looking to thrive in a fast-paced environment. You take pride in your own work but are comfortable collaborating with a team of highly motivated individuals. You can communicate clearly and concisely with teammates and clients, and you enjoy strong company culture and camaraderie. You can navigate multiple corporate functions, including global lines of service and corporate centers of excellence. You possess strong interpersonal skills and are willing to take on diverse tasks to achieve the team’s common goal. You value personal and professional growth and are ready to take the next step in advancing your career.

If this sounds like you, well, then you will love the culture at Avison Young!

About Us

Avison Young is a global commercial real estate brokerage and advisory firm, offering transaction, management, financial and consulting services. We’ve designed our corporate structure to best serve our clients by enhancing collaboration across our organization.

Real estate can have an enormous positive impact on people’s lives – and we’re in the business of making spaces and places work better for people. Our purpose is to create real economic, social and environmental value as a global real estate advisor, powered by people.

We care about each other and we have each other’s backs. This makes Avison Young a great place to be a client, and a great place to work. We support the whole person and their complete wellness – economic, mental and physical – because what’s best for our business comes from our people bringing their whole selves to work.

Of course we love it here, but outsiders think we’re pretty great too Avison Young was awarded the prestigious America’s Best Midsize Employers for 2022, presented by Forbes and Statista, Inc. We’re proud to be regularly recognized for our team, services and culture and our team members enjoy comprehensive compensation and benefit programs. Through our customized work options, we give our people the flexibility to create a work environment that puts their overall well-being first. After all, we are powered by people.

The Property Administrator reports to the Property Manager. The Property Administrator provides the Property Manager with administrative and building operations support, as directed. The Property Administrator is responsible for keeping the Property Manager always informed, seeking guidance and direction as appropriate.

Basic requirements and key functional responsibilities of the Property Administrator include, but are not limited to the following

• Responsible for ensuring that assets are presented and operated according to the best possible standards alongside the Property Manager
• Maintain a high level of both written and verbal communication with management, tenants, contractors, and general public.
• Self-motivated, professional, and flexible with the ability to work both independently and collaboratively in a team environment
• Strong aptitude for numbers including strong knowledge of accounting procedures, account reconciliation and ability to interpret financial data
• Should possess a valid driver’s license and an operable vehicle to facilitate travel within the portfolio
• Ensuring that our tenants are 100% satisfied with our services is one of the key priorities, so having strong relationship building and problem-solving skills is a must
• Supervise and provide direction to the contractors. Maintain the properties such as janitors, garbage collection, roof repairs, landscaping and pest control etc. Maintain the buildings and site in a clean and professional manner.
• With respect to 8696 Barnard Street, ensure the building is properly maintained, advertise and assist with securing tenants for vacant units. Assist with screening of all prospective tenants. Answer and tend to enquiries from the tenants.
• Conduct tenant/sub-tenant move in and move out inspections and maintain all necessary records including submission of paperwork to release security deposits.
• Respond and attend to after hours emergencies.
• Ensure that security system, access control system and key log/inventory are maintained and operational as all times.
• Results oriented, detail oriented and accurate
• Proficiency in Microsoft Word, Excel and Outlook
• Ability to meet deadlines, prioritize tasks and work well under pressure
• Proven organizational and multi-tasking skills, combined with strong communication skills both written, and oral are keys to success
• Work closely with Property Management in effectively carrying out our contracted property management duties and responsibilities.
• Experience with Yardi accounting system a definite asset
• Other such duties as directed and required by the Property Manager
• Portray a favorable image of the organization as the front-line contact with clients/tenants and sub­contractors.
• A focus on customer service and working as part of a team.
• Manage the entire business operation of the Vancouver Self Storage business including all exterior areas of the site and the interior areas of the building located at 8698-8700 Barnard Street. Answer inquiries for rental of storage units.
• Supervise and manage the onsite employees. Provide guidance, direction and training if needed to onsite staff.ncial reports (monthly and quarterly), contracts, expenditures and purchase orders related to the facilities
• Being detail-oriented; can work under pressure; meet deadlines; prioritize tasks and deliver timely and accurate results
• 3 + years of related Property Management experience or post-secondary courses in property management required.
• Excellent customer and tenant service orientation
• Exceptional problem solving and attention to detail
• Proficiency in Microsoft Word, Excel, and Outlook together with other property management software applications such as Yardi
• To achieve success, Property Administrator should not only be focused on the day-to-day operations of the property but on the long-term potential and profitability of the property
• Knowledge of operating statements and strong understanding of budgets and recoveries
• Assist with preparation of budgets, monitor income and expenses to ensure targets are being met, and adjust expenses as necessary to make the business efficient and profitable.
• Strong communication and interpersonal skills, both oral and written.
• Assist with the implementation of new programs, and ensuring policies and procedures are followed.

Avison Young practices as an equal opportunity employer in all services locations around the world. We are committed to building and maintaining a workforce diverse in experience, skills and knowledge with uniformity in service excellence, commitment and integrity.

The firm maintains a strict policy to ensure employment opportunities are equal and do not discriminate based on race, color, religion, creed, age, sex, gender, gender identity or expression, sexual orientation, national origin, citizenship, disability, marital and civil partnership/union status, protected veteran or military service status, or any other elements protected by law.

For those requiring assistance with disabilities, information relating to the need for accommodation and accommodation measures will be addressed confidentially.

Avison Young is committed to employing the best talent with the most fair and equitable recruitment practices. Apply with us TODAY!