Senior Property Administrator Jobs

• Compose routine correspondence for the Property Manager and other Operations staff, including tenant notices

• Coordinate security requirements within the building such as access cards and keys

• Assist the Property Manager with the preparation of monthly financial reports and annual operating budget

• Excellent customer service skills

General description of the position

• Answer and direct incoming calls

Time management and time critical prioritization skills

Assist in preparing agendas, update management reports, and compile documents and copies for Board meeting packages

task that is requested by our client and/or the management agent.

Update notes within homeowner accounts in Rent Manager of all conversations/correspondence with homeowners

Assist Condominium Manager in monitoring corporate and client delinquency rates and collections process for account portfolio

Assist Condominium Manager with processing new homeowner welcome packets

Strong data entry skills with experience using Excel and Yardi.

Ability to stay organized and have strong time management skills.

Responsible for the administrative support for the Property Management and Operations teams.

Assist the Property Management with in preparation and delivery of Tenant Advisories.

Data entry of all new projects and purchase orders into Yardi.

Post-Secondary education in Business Administration is considered and asset.

3 + years of related Property Management experience or post-secondary courses in property management required.

Proficiency in Microsoft Word, Excel, and Outlook together with other property management software applications such as Yardi

Assist the Property Manager with client relationship management

Complete all administrative functions relating to property management as specified

Strong aptitude for numbers including strong knowledge of accounting procedures, account reconciliation and ability to interpret financial data

Proven organizational and multi-tasking skills, combined with strong communication skills both written, and oral are keys to success

Minimum 2+ years of property management experience with administration and financial management responsibilities

Post-secondary education required. A property management designation, or working towards a property management designation, such as RPA would be preferred.

Proficiency in Microsoft Word, Excel, and Outlook together with other property management software applications such as Yardi

Assist the Property Manager & Assistant Property Manager with client relationship management

Complete all administrative functions relating to property management as specified

Other such duties as directed and required by the Assistant Property Manager & Director, Property Management

Work closely with Property Management in effectively carrying out our contracted property management duties and responsibilities.

3 + years of related Property Management experience or post-secondary courses in property management required.

Proficiency in Microsoft Word, Excel, and Outlook together with other property management software applications such as Yardi

Maintain a high level of both written and verbal communication with management, tenants, contractors, and general public.

Strong aptitude for numbers including strong knowledge of accounting procedures, account reconciliation and ability to interpret financial data

Proven organizational and multi-tasking skills, combined with strong communication skills both written, and oral are keys to success

• Strong organizational abilities, attention to detail, and time management skills.

• Proven experience in residential property management or a similar role.

• Communicate regularly with property managers, providing updates on property performance, occupancy rates, and financials.

• Excellent communication and interpersonal skills to build positive tenant relationships.

• Serve as the primary point of contact for tenants, addressing inquiries promptly and professionally.

• Facilitate the leasing process, including screening potential tenants and preparing Leases.

Work collaboratively with other team members in leasing, asset management, construction, accounting, and development and all other stakeholders.

Minimum of 3 years’ experience as a property administrator with a/r and a/p experience.

Excellent communication skills, both oral and written.

Strong knowledge of MS Office and Excel.

100% employer paid Benefit Plan with Healthcare Spending Account and Employee Assistance Program

Have a knack for fostering positive relationships with tenants

Strong relationship management skills and customer service orientation

Staff Management experience with multiple reporting departments.

Manage and oversee the day-to-day operations of the property through the onsite management team and supporting departments.

Produce annual budgets on behalf of the co-ownership as detailed in the Property Management Agreement.

Demonstrated flexibility, organizational and leadership qualities including strong people management, teamwork, coaching and mentoring.

Manage the roll out and updating of leasing agreements, understanding the landlord and tenant obligations under all aspects of the lease.

Good working knowledge of Property management and or real estate with 2-3 years administrative experience

Experience with property management software systems

Process correspondence for residents, contractors and other third parties for Property Management staff.

Handle miscellaneous assignments as requested by management

Formal education in Business Administration, Finance, or related discipline (minimum 2 year certificate)

Provide support to Property Managers by producing, modifying and /or distributing various forms, spreadsheets, manuals, information packages, and miscellaneous type-written information.

Handling administrative requests and queries from managers

Writing letters for signature by a property manager, e.g. chargeback invoices to condo owners, or bylaw infractions

Distribute correspondence memos, letters, faxes, and forms

Complete legal document templates (e.g. a Form B for the sale of a condo)

Provide occasional relief at the Reception desk

2+years of Customer Service or Administrative experience

Intermediate Microsoft Office suite skills

Strong working knowledge of QuickBooks

Ad hoc duties as requested

Able to complete tasks with minimal supervision

· 1- 3 years of office administration, experience in commercial property management is an asset

Property management: 1 year (preferred)

· Responsible for providing administrative support inclusive of email management, phone management and office functions

· Assist in preparation and distribution of monthly reports to Management Team

property management: 1 year (preferred)

Please confirm experience in Excel level:

Time management and prioritization skills

Experience with MS Office suite as well as intermediate MS Excel skills

$18 - $28 per hour dependent on education and experience level.

Formal administrative or executive assistant training is an asset but not a requirement.

Strong writing and proofreading skills

Experience with Yardi and Flowfinity software an asset

5 + years of property management experience with extensive exposure to industrial and retail properties

5 + years of budgeting (capital, operation, etc), and reporting management experience

$2000 education reimbursement per year

Manage regular building inspections and capital projects from beginning to end

Oversee building certifications, sustainability programs, tenant events and community outreach programs

Manage complex tenant relationships and ensure all tenant issues are managed efficiently and effectively

A minimum 5 years’ experience adjusting residential property claims or working in a relevant property claims role.

Experience in complex claim investigation

Strong verbal and written communication skills with a commitment to providing outstanding customer service.

Experience handling large loss residential property claims would be a definite asset

Experience adjusting auto claims would be considered an asset.

Completion of the IICRC (Institute of Inspection, Cleaning and Restoration Certification) or the HAAG Certification is considered an asset.

-Time management and organizational skills to meet deadlines

-Liaise with Property Accountants and Property Managers to ensure the accuracy of information

-Contract vendors as required (with direction from property managers)

-Support Property Managers and Executives with tasks as required

-A minimum of 3 years of experience in a similar role

-Good knowledge of Microsoft Office (Word, Excel)

• Strong time management skills.

Ensures that the monthly Management Report is forwarded to the individual client when due.

On request by Clients, read and analyze relevant sections of lease and prepare report that includes the different responsibilities of charges.

Prepare, on request, Tenant Acknowledgements.

Assist Manager, Commercial Property Administration, with approval to the PA staff for submission of calculations to owner for review

Assist Manager, Commercial Property Administration, with approval to the PA staff for submission of operating budget to owner for review.

Completion of three (3) years of commercial / retail property management experience.

Tenant document control, tenant liaison and communication on day-to-day property management issues

Day-to-day management of accounts payable issues and supplier invoices.

Proficiency in accounting and financial management (A/P and A/R).

Assist the Property Manager with monthly budget / expense variances, forecasts and annual budgets.

Excellent planning and organizational skills.

Seven (7) years of commercial/industrial property management experience required

Work with site management team to ensure systems are properly maintained and tenant’s needs are addressed in a timely manner

Prepare property business plan/budget and work with senior management to reforecast R&M and capital expenses as necessary

Provide monthly reporting to senior management regarding building operations and financial activity

Coordinate tenant related services with site management team

Strong lease administration knowledge/experience inclusive of commercial leases