Residential Property Administrator Jobs

• Compose routine correspondence for the Property Manager and other Operations staff, including tenant notices

• Coordinate security requirements within the building such as access cards and keys

• Assist the Property Manager with the preparation of monthly financial reports and annual operating budget

• Excellent customer service skills

General description of the position

• Answer and direct incoming calls

Time management and time critical prioritization skills

Assist in preparing agendas, update management reports, and compile documents and copies for Board meeting packages

task that is requested by our client and/or the management agent.

Update notes within homeowner accounts in Rent Manager of all conversations/correspondence with homeowners

Assist Condominium Manager in monitoring corporate and client delinquency rates and collections process for account portfolio

Assist Condominium Manager with processing new homeowner welcome packets

Strong data entry skills with experience using Excel and Yardi.

Ability to stay organized and have strong time management skills.

Responsible for the administrative support for the Property Management and Operations teams.

Assist the Property Management with in preparation and delivery of Tenant Advisories.

Data entry of all new projects and purchase orders into Yardi.

Post-Secondary education in Business Administration is considered and asset.

3 + years of related Property Management experience or post-secondary courses in property management required.

Proficiency in Microsoft Word, Excel, and Outlook together with other property management software applications such as Yardi

Assist the Property Manager with client relationship management

Complete all administrative functions relating to property management as specified

Strong aptitude for numbers including strong knowledge of accounting procedures, account reconciliation and ability to interpret financial data

Proven organizational and multi-tasking skills, combined with strong communication skills both written, and oral are keys to success

Minimum 2+ years of property management experience with administration and financial management responsibilities

Post-secondary education required. A property management designation, or working towards a property management designation, such as RPA would be preferred.

Proficiency in Microsoft Word, Excel, and Outlook together with other property management software applications such as Yardi

Assist the Property Manager & Assistant Property Manager with client relationship management

Complete all administrative functions relating to property management as specified

Other such duties as directed and required by the Assistant Property Manager & Director, Property Management

Work closely with Property Management in effectively carrying out our contracted property management duties and responsibilities.

3 + years of related Property Management experience or post-secondary courses in property management required.

Proficiency in Microsoft Word, Excel, and Outlook together with other property management software applications such as Yardi

Maintain a high level of both written and verbal communication with management, tenants, contractors, and general public.

Strong aptitude for numbers including strong knowledge of accounting procedures, account reconciliation and ability to interpret financial data

Proven organizational and multi-tasking skills, combined with strong communication skills both written, and oral are keys to success

Coordinate with Treasury Manager on investments of security deposits

Other projects or financial responsibilities as assigned by Controller or Director

University or College degree in Accounting or Business, enrolled in CPA program or equivalent work experience

3-5 years minimum relevant industry experience with full cycle accounting experience

Strong analytical, attention to detail and problem-solving skills

Excellent communication skills, written and verbal

2+ years of property accounting experience

Full-cycle accounting for residential portfolio

10/10 communication (will be communicating with both internal and external parties)

Very Strong preference for someone pursuing their designation

Excel Pivot Tables and V Lookups

• Strong organizational abilities, attention to detail, and time management skills.

• Proven experience in residential property management or a similar role.

• Communicate regularly with property managers, providing updates on property performance, occupancy rates, and financials.

• Excellent communication and interpersonal skills to build positive tenant relationships.

• Serve as the primary point of contact for tenants, addressing inquiries promptly and professionally.

• Facilitate the leasing process, including screening potential tenants and preparing Leases.

Good working knowledge of Property management and or real estate with 2-3 years administrative experience

Experience with property management software systems

Process correspondence for residents, contractors and other third parties for Property Management staff.

Handle miscellaneous assignments as requested by management

Formal education in Business Administration, Finance, or related discipline (minimum 2 year certificate)

Provide support to Property Managers by producing, modifying and /or distributing various forms, spreadsheets, manuals, information packages, and miscellaneous type-written information.

3+ years of experience in property management or a related field

Communicate with senior management and other stakeholders about financial matters

Manage the budget and ensure that it is in line with the company's financial goals

3 years Property Accounting experience with residential portfolio

CPA or other professional accounting certification or working towards it

Excellent analytical and problem-solving skills

Handling administrative requests and queries from managers

Writing letters for signature by a property manager, e.g. chargeback invoices to condo owners, or bylaw infractions

Distribute correspondence memos, letters, faxes, and forms

Complete legal document templates (e.g. a Form B for the sale of a condo)

Provide occasional relief at the Reception desk

2+years of Customer Service or Administrative experience

Intermediate Microsoft Office suite skills

Strong working knowledge of QuickBooks

Ad hoc duties as requested

Able to complete tasks with minimal supervision

· 1- 3 years of office administration, experience in commercial property management is an asset

Property management: 1 year (preferred)

· Responsible for providing administrative support inclusive of email management, phone management and office functions

· Assist in preparation and distribution of monthly reports to Management Team

property management: 1 year (preferred)

Please confirm experience in Excel level:

Time management and prioritization skills

Experience with MS Office suite as well as intermediate MS Excel skills

$18 - $28 per hour dependent on education and experience level.

Formal administrative or executive assistant training is an asset but not a requirement.

Strong writing and proofreading skills

Experience with Yardi and Flowfinity software an asset

-Time management and organizational skills to meet deadlines

-Liaise with Property Accountants and Property Managers to ensure the accuracy of information

-Contract vendors as required (with direction from property managers)

-Support Property Managers and Executives with tasks as required

-A minimum of 3 years of experience in a similar role

-Good knowledge of Microsoft Office (Word, Excel)

Completion of three (3) years of commercial / retail property management experience.

Tenant document control, tenant liaison and communication on day-to-day property management issues

Day-to-day management of accounts payable issues and supplier invoices.

Proficiency in accounting and financial management (A/P and A/R).

Assist the Property Manager with monthly budget / expense variances, forecasts and annual budgets.

Excellent planning and organizational skills.

•Excellent computer skills, with experience in Microsoft Excel, Word and Database Management.

•3-5 years of experience in Residential Property Management working in a supervisory capacity

•Experience with Arcori property management software will be considered an asset

•Highly collaborative management and working style

Reporting to the Executive Director the Housing and Residential Property Manager is responsible for

•Manage all aspects of the operation of a portfolio of multi-residential and scattered properties

Provide Senior Property Manager with a list of leases coming up for renewal

2+ years of related experience in a customer service or similar role

Knowledgeable of Relevant Landlord-Tenant Laws

Professional demeanor with excellent communication/ customer service skills

Must demonstrate strong multitasking skills

Strong Computer Skills - Microsoft Office including Word, Excel & Outlook

*3 years minimum experience working within a Commercial Property management firm.

Company offers free parking, benefits, on site Gym, Fun outdoor activity days

*Proficiency in Word and Excel essential. Having experience with Yardi and MRI Angus a strong asset.

This is a fully on-site role.

Please email your resume to Lisa Bagin [email protected].