Partner Administrative Assistant Jobs

Partner Administrative Assistant

·Maximizes the value of Partner time by proactively identifying and taking accountability for all administrative matters.

·Understands business needs, manages service delivery, mitigates issues, and brings solutions.

·Understands business processes and proprietary systems in order to execute, or effectively delegate work.

·Operates with a large degree of autonomy and independently completes high quality work to meet established goals.

·Handles highly sensitive and confidential information requiring a high level of discretion.

Key Responsibilities

·Performs moderate to complex administrative tasks to a dedicated group of Partners.

·Client Relationships

·Ensures all client communications are responded to in a timely fashion. Independently actions on routine enquiries and escalates complex client enquiries to appropriate parties based on knowledge of practice/structure and work process.

·Professionally interacts with clients as directed.

·Calendar Management – Manages Partner’s calendar/schedule, maximizing the best use of their time by managing requests and commitments through sorting, filtering and prioritizing requests, while ensuring deadlines are met.Proactively and independently identifies, resolves, and manages calendar conflicts.

·Manages Partner’s contacts, opportunities, and compliance with Canadian Anti-Spam Legislation ensuring they are current.May manage or support proposal process in collaboration with marketing resources.

·Communication – Creates, reviews, and distributes various communications for Partners.Handles routine communications on behalf of Partners and reports on actions taken.

·Billing – should be submitted to our Delivery Center, but if requested, runs time reports and prepares invoices, sends invoices to clients, follow-up with clients if requested by partner/senior manager

·Reporting – Manages regular and ad hoc reports as requested.

·Document preparation - Assists Partners with coordinating, creating, preparing, editing, and proofreading all standard and non-standard documents, reports, presentations, and correspondence using MS Office suite

·Travel Management – Handles complex travel arrangements and reservations as required, both domestic and international, including handling business visas and other explanation, clarification, and diplomacy.

·Meeting Management – Coordinates and manages the scheduling of client meetings, leadership meetings, and events (conference calls, video conferences, in person, etc.). Plan and organize meetings and events as required including logistics/securing meeting space, catering, and document prep. Compile, transcribe, and distribute minutes of meetings when required and follows up on action items.

·Expense/Time reporting – Completes, reconciles, and ensures timely submission of time and expense reports for the Partner.

·Provides backup support to other administrative assistants as needed.

·Acts as a liaison between partners and Delivery Centre, on Risk Management requirements as applicable.