Marketing & Communications Coordinator Jobs

Overview

• Creating proposal response templates, formatting proposal responses using proposal automation software (Microsoft Office Suite, Adobe Creative Cloud) in accordance with established brand guidelines, templates, and content requirements
• Meeting proposal deadlines by establishing priorities and target dates for information gathering, meetings, approvals, etc
• Preparing presentations by evaluating text, graphics, and binding; printing
• Gathering proposal content by identifying sources of information
• Process-driven and detail oriented work style
• Digital assembly, emailing and online submittal for digital submissions
• Proposal printing, assembly, mailing / shipping for hard copy submissions
• Following a meticulous work plan to ensure timely delivery of proposals
• Coordinating and producing proposal responses to RFx (RFP, RFQ, RFT etc.) opportunities – this includes facilitating proposal kick-off meetings, managing proposal deadlines, writing (if required), coordinating content, complying with our quality management processes, and owning the final product
• Following proposal writing standards and maintaining proposal support databases (SharePoint, Salesforce, Procore)
• Obtaining approvals by reviewing proposals with key providers and project managers
• Coordinating and assisting strategic operational activities, e.g., scheduling and participating in Go/No-Go discussions to determine if an opportunity warrants pursuit, and pro-actively integrating strategic objectives into your work
• Creating and developing visual graphics and infographics using Adobe Creative Cloud and Microsoft Office Suite

HOW DO WE DEFINE SUCCESS FOR YOUR ROLE?

• You share in an inclusive and engaging work environment that develops, retains & attracts talent
• Clients and colleagues describe you as organized, positive, professional, and deliver high-quality work
• You grow your expertise through learning and professional development
• You demonstrate Flat Irons core values through all aspect of your work: Bold, Open Community & Hard Work
• You actively participate in the adoption of digital tools and strategies to drive an innovative workplace
• You identify, recommend, and are focused on effective service delivery to our clients

Requirements

EXPERIENCE & EDUCATION

• Well-developed graphic design skills, particularly with drafting business proposals and marketing materials
• Bachelor’s degree in marketing, Business, English, Arts, Communications, Graphic Design or a related field. Equivalent experience is an asset
• Previous experience in proposal execution, graphic design, copy writing
• Self-starter that can work independently with minimal oversight along with a proactive service attitude and willingness to take a ‘all hands on deck’ and can-do approach
• Strong proficiency with common productivity software including PowerPoint, Excel and Word and other proposal-based tools (RFP Automation software)
• Minimum of 2-3 years of proven and progressive experience or equivalent in related work including strong knowledge of the RFP process
• Exceptional interpersonal skills and ability to multi-task – interacts successfully with all levels of staff – partners, managers, and clients with a positive, enthusiastic attitude in a fast-paced environment
• Ability to adapt quickly to changing situations and conditions while under tight timelines

Benefits

RRSP Program. Benefits Program including Health, Vision, Dental, and more. Professional Development.