Finance Administrator Jobs

Position Job Title: Finance Administrator

Location: Vancouver, BC

Reports To: Payroll and Commission Supervisor

About University Canada West

University Canada West is an innovative business and technology-oriented, dynamic, and growing institution that was founded in 2005. Based in Downtown Vancouver, the university is defined by its close connections to the business community and a commitment to outstanding student services.

Here, at UCW, we connect recognized, well-established specialists and ambitious young professionals, so they learn from each other and thrive in our diverse environment. Together, we strive to create and maintain working environments that are inclusive, equitable, and welcoming.

We are privileged to do this work on the unceded, traditional territories of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and Sel̓íl̓witulh (Tsleil-Waututh) Nations. We thank them for having cared for this land since time immemorial, honour their graciousness to the students who seek knowledge here, and iterate our dedication to valuing the ongoing contributions of Indigenous peoples and communities.

University Canada West is committed to equity, diversity and inclusivity within its community and especially welcomes applications from racialized persons/persons of colour, women, Indigenous/Aboriginal People of North America, persons with disabilities, LGBTQ2S+ persons and others who may contribute to the further diversification of ideas.

If you require any accommodations at any point during the application and hiring process, please contact [email protected].

Primary Purpose

The purpose of the Finance Administrator position is to monitor and coordinate Commission and Accounts Payable activities. Under general supervision, the Finance Administrator is also responsible for providing assistance, advice, and guidance to support the financial needs of students.

Specific Responsibilities

The Finance Administrator is responsible for the following as well as other related duties as assigned to support the business objectives and purpose of the University:

• Support the finance department by providing precise and timely information as needed.
• Comprehend and enforce corporate financial policies and protocols.
• Collaborate in internal and external audits related to business office operations.
• Record accounting entries for performance-related transactions.
• Conduct reconciliation for accounts payable linked to commissions.
• Execute processing of agent commission invoices.
• Establish and maintain active, effective communication channels to foster cohesive working relationships internally and externally.
• Demonstrate excellent customer service and communication skills while addressing student queries.
• Apply commission payments accurately.
• Participate in various tasks concerning students' accounts.
• Other duties as assigned.

Position Requirements

Competencies:

• Proficiency in managing tasks within tight deadlines maintaining composure during high-volume periods.
• Excellent interpersonal, verbal, and written communication skills.
• Comprehension of the University's provided programs and services.
• Demonstrated capacity to handle confidential and sensitive information with professionalism.
• Excellent computer skills, including proficient use of MS Office applications such as Word, Excel, and Outlook.
• Strong numerical and data manipulation skills.
• Capability to work independently with minimal supervision.
• Ability to complete work in a timely manner, with high accuracy and attention to detail.
• Possesses a positive attitude and a customer-centric approach.
• Exhibits sound judgment and ability to prioritize tasks.

Education and Experience:

• Minimum 2 experience in a fast-paced office setting, with a preference for roles within the Accounting or Finance departments.
• Completion of 2 years of post-secondary education in a Finance or Accounting program; Bachelor’s degree preferred.

We greatly appreciate your time and efforts in applying for the position at UCW; however, please note that only successful candidates will be contacted due to the high volume of applications.