Staff - Non Union
Job Category
M&P - AAPS
Job Profile
AAPS Salaried - Accounting, Level E
Job Title
Sr. Finance Manager
Department
Academic Finance | Financial Services | Faculty of Medicine
Compensation Range
$7,933.42 - $12,395.83 CAD Monthly
The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.
Posting End Date
July 30, 2023
Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.
Job End Date
This position is located within a health-care facility, therefore, the successful candidate will be required to provide verification of full vaccination against Covid-19 provided prior to the start date, as required by a provincial health mandate.
At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students, and is essential to fostering an outstanding work environment. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.
Summary
The role of the Senior Finance Manager is to provide high level financial and budgetary analysis, data management and reporting to the Faculty of Medicine, in support of strong financial management. The Senior Finance Manager reports to the Director, Finance, and works closely, as part of the senior team, within their respective portfolio to provide strategic financial information, guidance and decision support. This position works in an area integrated within the Health Authority (50%) and as such will have responsibilities for financial management, data, management and reporting of health authority funds.
This position works closely with Head/Director and Senior Administrative Managers in each unit to lead strategic decision support to the School/Department/Centre/Institute. The position is responsible for complex clinical financial management (including compliance with clinical faculty compensation terms, physicians compensation models including BC fee-for-service, the provincial Alternative Payment Programs and health authority funds to create short and long term financial strategies and managing financing arrangements involving multiple sources of funds involving Ministry of Advanced Education and/or Ministry of Health and/or other sources), multi-level taxation compliances (provincial/federal) and risk assessment involving working under multi-institutional agreements in provincially distributed education delivery model. This role provides technical leadership for complex budget, reporting and financial processes, including preparation and integration of the annual budgets and five-year plans, year-end reporting and year-end financial processes and leading implementation of the best practices for both UBC and the health authority. The portfolio of Sr. Finance Manager also includes Distributed Medical Undergraduate (MDUG), Post Graduate Medical Education (PGME) and other Graduate and PhD programs. On the health authority side, the portfolio includes physician compensation and pediatric clinical programs.
In addition, as the manager of a 2 to 4 person team, this role is responsible for ensuring direct support for the budgets of the Unit Executives and Leadership team. The incumbent is a member of the senior finance team of the Faculty and participates in developing and driving its strategic direction, policies and procedures. This is a senior role in the Finance Services Team of the Faculty and also a senior member of the agency-specific health authority finance team
Organizational Status
Our Vision: To Transform Health for Everyone.
Ranked among the world's top medical schools with the fifth-largest MD enrollment in North America, the UBC Faculty of Medicine is a leader in both the science and the practice of medicine. Across British Columbia, more than 11,000 faculty and staff are training the next generation of doctors and health care professionals, making remarkable discoveries, and helping to create the pathways to better health for our communities at home and around the world.
The Faculty ¿ comprised of approximately 2,200 administrative support, technical/research and management and professional staff, as well approximately 650 full-time academic and 8,500 clinical faculty members ¿ is composed of 19 academic basic science and/or clinical departments, three schools, and 23 research centres and institutes. Together with its University and Health Authority partners, the Faculty delivers innovative programs and conducts research in the areas of health and life sciences. Faculty, staff and trainees are located at university campuses, clinical academic campuses in hospital settings and other regionally based centres across the province.
Work Performed
Proactively works to build and enhance strong, trusting relationships with Unit leaders and/or Health authority partners and funding agencies.
Proactively engage the Unit leaders and health authority partners with strategic planning and support decision making.
Responsible for the development of policies and procedures to monitor the quality of budget, its data and to ensure the use of common budget/reporting standards and consistent practices across the portfolio.
Develops and implements consistent financial and budgetary reports/systems and structures for departments and senior management that enable senior leaders to monitor the financial health of the areas in their responsibility, including quarterly financial reports, financial models, estimates, summaries of results, and variance analysis built from information from the university-wide system; as well as key performance indicators dashboards and metrics of risk and performance.
Lead short/long term financial projection related to appointments for funding sufficiency for faculty, staff and student appointments. This includes, academic and clinical compensation analysis.
In collaboration with the Senior Director of Physician and Academic Business Services, responsible for delivering PHSA Plan including Annual budgeting, Quarterly Forecasting, Budget deep dive to multiple units under BC Children s Hospital, HR budgeting related to faculty compensation review and analysis (UBC/PHSA). Other budgeting and planning responsibility include Clinical Fellow budget, Divisional Budget, Educational Budget, BC Children’s Hospital Foundation accounts review and budgetsand other adhoc financial modeling requests by multiple units under UBC/PHSA. Budgeting complexity includes an integrated financial environment with UBC and PHSA funding and expenses.
In collaboration with the Director, Academic Finance, leads the process and technical preparation of the annual and quarterly budgets within the portfolio by providing the Units with strategic, technical and practical guidance and support to enable them to prepare accurate projections and costings for the coming years in a common Faculty format.
In collaboration with the Senior Director of Physician and Academic Business Services, leads the process and technical preparation of the annual and quarterly budgets and utilization reports for the Physician and Academic Business Services portfolio at BC Children s Hospital by providing the Units with strategic, technical and practical guidance and support to enable them to prepare accurate projections and costings in common Ministry of Health and PHSA format. At times, this information must be presented directly to the Chief Medical Officer for BC Children’s Hospital.
Leads quarterly and year-end variance analysis including developing 5 year plans by department, developing assumptions and guidelines for forecasting and for multiple scenarios, and useful common formats and to perform granular analysis of actual costs against budget, including analysis of budget drivers such as benefit costs, faculty costs, travel costs, etc. and sets up systems to monitor these.
Builds financial models as required to assess the financial viability and impact of new and existing strategic initiative projects. Analyzes and prepares complex and detailed analytical financial reports or ad hoc analysis on cash flow projects, debentures, financial and other related areas, including capital budgets, schedule of capital maintenance, and project costing, and supports, supervises and mentors others in doing so.
Provides consultation to program managers, develops or oversees the development of financial reports for external agencies such as Canada Research Chair (CRC) reporting, Alternative Payment Program, various funders, government, and donors.
Lead implementation of best financial management practices together with Finance Managers and Director, Academic Finance, and ensures implementation within assigned portfolio of units. The incumbent must have an understanding of the financial policies and practices of both UBC and PHSA.
Works with the Director, Academic Finance and Senior Director, Physician and Academic Business Services to support unit heads in strategic decision making and thought partnership for matters that involve resource allocation.
Leads a motivated and customer-service oriented finance team to deliver financial information that is relevant, timely, accurate and complete. Provides advice, direction and guidance to unit heads and department administrators as well as staff within the Units concerning budget, accounting and financial matters, accounting policy interpretation and sound business practices; advising on financial implications of various planning options.
Responsible for compliances with Distributed Medical Undergraduate (MDUG), Post Graduate Medical Education (PGME), other Graduate and PhD programs and physician compensation in financial terms to develop short and long term forecast/budget reporting; this includes understanding funding arrangement with Ministry of Advanced Education (AVED) and Ministry of Health (MoH) Funding policies and procedures.
Responsible for compliances within the clinical faculty compensation terms, physicians compensation models including fee-for-service and the Alternative Payment Programs to create short and long term financial strategies; failures to understand various payments model can result in over payment and/or incorrect assessment in tax liabilities related to employee vs contractor relationship arrangements. Failure to understand Ministry of Health funding policies can lead to reduction of physician funding.
Accountable for compliances with tax related to issues related to clinical faculty payments, provide assessment related risks associated with GST/PST, Joint venture and Corporate tax reporting that impacts UBC operations including fee-for-service and cost recovery business models and PHSA finance.
Analyzes complex what if modeling cases and detailed analytical financial reports or ad hoc analysis on cash flow projections, debentures, financial and other related areas, including capital budgets, schedule of capital maintenance, and project costing, supervises and mentors others in doing so. Discusses a variety of financial and analytical reports (e.g. comparative budget analysis of multiple year expenditure/revenue patterns, etc.) and multi-institutional reports.
Provides financial information for the departmental and headship five year reviews.
Provides the relevant information include Academic Workforce Survey and Faculty Compensation surveys for the Pediatric Chairs of Canada as requested by the Pediatrics Head and the Association of Academic Administrators in Pediatrics.
Participates in business process analysis, documenting process flows and facilitating workshops to elicit improvement, and in training in new systems and structures.
Works with the Director, Academic Finance and Senior Director, Physician and Academic Business Services to determine staffing requirements within the portfolio, skill set and expertise requirements, and writing job descriptions for finance related positions.
Collaborate with Finance Managers and unit leaders regarding new program development and other strategic initiatives.
Responsible for providing resolution to issues escalated by the units on Specialized or Operations Finance, PHSA Business Planning, Physician Compensation Finance and/or central financial services units (i.e. central payroll, research trust accounting, etc.).
Accountable for multiple units within the portfolio with ease, without compromising any one units requirements; lead and refine the work done by the team.
Engages with other Finance Managers and internal/external stakeholders to determine Unit needs, cost reductions, reforms and improvement opportunities.
Observably inspires others in the team to accomplish both short and long term goals; leads the hiring, training, development, evaluation, discipline and termination of finance staff, as required.
Oversees performance management processes and completes performance evaluations for direct reports; periodically discusses team performance with Director, Academic Finance and Senior Director, Physician and Academic Business Services on established process specific metrics.
Manages, coaches and mentors the team to continuously improve performance and achieve individual and team objectives.
Consistently and effectively delegates tasks, decision making and authority in a way that maximizes productivity and efficiency.
Completes all other tasks as requested by Director, Academic Finance and Senior Director, Physician and Academic Business Services.
Consequence of Error/Judgement
The Sr. Finance Manager must have a thorough understanding of the principles of accounting and sound financial management skills. He/she is required to apply this theoretical knowledge to research the information needs of faculty management, develop structures to collect the data required, and create processes to compile the data into meaningful reporting formats which enable financial results and risks to be readily determined. The position is required to use judgment to interpret financial information received from a variety of sources, assess financial risks and problems, and make recommendations to manage the risks and resolve financial issues. The position must make decisions regarding non-standard or new accounting data and analytical questions. The position must also advise on method and plan for implementation of new accounting standards.
Reports reviewed and shared by this position must be correct, contain the appropriate, complete information, and present the information in a manner that enables them to be easily understood by Unit leaders. Errors in the information/reports prepared by this position could result in poor financial decisions by Senior Management. If reports to funders (such as the Ministry of Health) are incorrect, this could damage the relationship with the funder, cause significant reputation and resource losses to the Faculty and Health Authority. In addition, if the information presented does not support appropriate financial monitoring, then problems could be overlooked and continue to worsen over time and thus jeopardize the financial health of the Faculty, the University and the Health Authority agency.
Supervision Received
Reports to the Director, Academic Finance, Faculty of Medicine. Is expected to work independently in a collaborative and professional environment.The position has a dotted line report and takes direction from Senior Director, Physician and Academic Business Services for work related to PHSA Department of Pediatrics for Finance related deliverables that support the objectives of the units.
Supervision Given
Manages Senior Financial Analysts, Financial Analysts and Finance Assistant, depending on the size of the portfolio. May have to provide informal mentorship to Finance Analysts.
Minimum Qualifications
Undergraduate degree in relevant discipline. Completion of the CPA accounting program (CA, CGA or CMA). Minimum of eight years of related experience, or the equivalent combination of education and experience.
- Willingness to respect diverse perspectives, including perspectives in conflict with one’s own
- Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion.
Preferred Qualifications
Undergraduate degree in a relevant discipline and completion of the CPA Accounting program (CA, CGA or CMA).
University degree in Commerce or Business Administration preferred.
A minimum of 8 years of experience or the equivalent combination of education and experience.
Experience In Post-secondary Education Or Health Care Sectors Preferred.
Experience working in an integrated environment with multiple institutions preferred.
Experience in fund accounting, budgeting, financial analysis and development of financial tracking and reporting systems.
Experience in management of accounting systems and teams is preferred.
Experience working collaboratively with Senior Leadership and Management and other professionals.
Experience with and ability to consolidate and interpret financial data, present findings and assist non-financial managers in understanding financial reports.
Extensive experience with data analysis in large ERP systems and/or large data sets is required, including demonstrated ability to build reporting tools, performance indicators and other analytical tools. Committed to providing customer service excellence. Strong time management and multi-tasking skills. Ability to consolidate data from various sources to develop budgets and financial reports to support Senior Management decision making. Demonstrated ability to develop appropriate and effective financial reports. Demonstrated ability to develop appropriate and effective financial reports.Initiative, creativity and flexibility to develop options for the resolution of complex financial issues. Demonstrates excellent verbal and written communication skills, as well as presentation skills. Sets challenging goals and works hard to accomplish those goals. Demonstrates a proactive nature and exceptional initiative. Ability to work independently and within a team environment. Ability to work under pressure and meet deadlines. Ability to maintain accuracy and attention to detail while maintaining an overall big picture perspective. Ability to effectively organize and motivate a team.
