Facilities Coordinator Jobs

Individual Accountabilities:

• Manages internal office furniture reconfiguration/builds and coordinates minor construction projects with direction from Workplace Solutions Project Managers and Director.
• Manages the Moves, Add and Change Program (MAC); coordinating with departments, technology, and 3rd party vendor teams, as required, on all internal Employee Moves varying from 10 employees - 500+ employees
• As lead coordinator for relocations and small scope constructions it is the Coordinator’s role to be the liaison between department and vendors, prepare all project costs and budget for approvals, and ensure relocations and construction are completed efficiently and in scope.
• Oversees all internal service requests relating to space and furniture changes
• Liaise with Property Management / Landlord to properly maintain floor condition
• Ability to effectively manage and coordinate the work of consultants, contractors and others connected with project work.
• Provides regular weekly/monthly Project Status reports, occupancy reports in excel format, and adhoc reporting to Project Manager or Management as required.
• Maintain all project input to space planning/space management software, Tririga CAFM System.
• Performs routine site checks to confirm floor plans accurately reflect the current state for reporting purposes.
• Provides support to Project Managers/Director as needed with capital projects in all stages from scope, budget, schedule, planning, execution, and close-out.
• Maintain all internal primary floor plans and updates via Tririga into AutoCAD

Job Requirements:

· Strong knowledge of Microsoft Office Suite (Word, Excel, Powerpoint, OneNote, Outlook, Project, Planner, To Do, etc.), SharePoint, TEAMS, Tririga, AutoCAD, and PDF editors such as Adobe.

· Familiar with a Computer Added Facilities Management System (CAFM) and/or Tririga

· Familiar with Design & Construction procedures, building codes, and reading Architectural & Furniture drawings

· Experience with installation, adjustments, repairs, and orders for modular furniture systems and commercial furniture

· Experience with large corporate relocations (500+ employees)

· Experience with project coordination, scheduling, budgeting, and vendor/contractor management

· Ability to professionally interact with all levels of Management and provide excellent customer service.

· Accountable for scheduling, implementation, and the financial management of all projects and/or relocations as assigned

· Able and willing to support after hour and weekend work as periodically required by business

· Able to quickly adapt to new concepts, processes, and tools