Global Facilities Coordinator Jobs

Proven experience 1- 2 years in facilities coordination, property management, or a related role.

Identify opportunities for cost savings and process improvements within the facilities management function.

Maintain clear and effective communication channels with employees, management, and vendors regarding facilities-related matters.

High school diploma or equivalent; bachelor's degree in facilities management or related field preferred.

Strong organizational skills with the ability to prioritize tasks and manage multiple projects simultaneously.

Proficiency in MS Office suite (Word, Excel, PowerPoint) and facilities management software.

•Attention to detail, time management, prioritization and organizational skills.

•Day to day administration of finances, including accounts payable and receivable and cash flow.

•Minimum 2 years experience working in a similar role.

•Demonstrated financial and administrative experience.

•Post secondary education in accounting, business administration or equivalent.

•Great relationship building, collaboration and communication skills.

Manage facilities data base for space planning & requests

Assist Facilities Manager with a variety of projects

Manage break areas and maintain stock levels for all kitchens

Manage common areas of the building – keeping tables/chairs/hallways in order and clear of debris.

Back-up office manager when on vacation

Superior customer service skills and orientation

Versatile with capacity and capabilities to manage multiple projects.

Possess organizational, time management, and trouble-shooting competence.

Manage all work order requests from stores

Minimum 1 year experience in facilities maintenance - Strong mechanical aptitude

Working knowledge of retail environment

Superb communication skills – verbal and written.

Assist Facilities Maintenance Manager in developing building systems

High school diploma plus trades training and/or certification or licensing

Minimum 3-5 years of facilities and building maintenance experience

Effective communication skills for the purpose of data relay, exchange, feedback and clarification

Basic knowledge and understanding of Building Automation systems (BAS)

Identifies and develops plans to address deferred maintenance and renewal of

Bachelor’s Degree in International Business, Business, International Relations, Marketing, Higher Education, Project Management, Business Administration, Student Services or related field

Facilitates pre-departure, while abroad, and re-entry workshops for students to ensure travel safety and risk management

Analyze quantitative and qualitative data on student mobility, programming, and international partnership development to present to the Manager and academic faculties

Monitor and evaluate education abroad support services for relevance, timelines, and effectiveness to maximize engagement and student success in mobility opportunities

Support students in developing, identifying, and articulating essential employability skills

Review finalized Learning Agreements and manager completion, sign-off, sharing, storage, etc.

At least 3 years’ of demonstrated experience working in a program management environment, preferably in public health, humanitarian or similar.

Coordinate with Nutrition International’s Corporate Services Unit for preparation of financial reports, budgets contract preparation and other finance related matters.

Other duties and responsibilities as required.

Experience facilitating partner dialogues, and chairing meetings an asset.

Experience working in international development at the global level an asset.

Plan and organize regular GAVA meetings (quarterly meetings and an annual face-to-face) and prepare the minutes of the meeting.

2-5 years’ experience in facilities, project, maintenance, or renovation management in commercial real estate

Coordinates and manages moves, adds and change activities.

Obtains and reviews price quotes for the procurement of parts, services, and labor for projects. Manages capital projects.

Strong written and verbal communication skills

Excellent customer service delivery capabilities

$70,000 - $80,0000 (depending on experience)

The candidate should have experience in emergency response/crisis management development.

Update the Crisis Communications Manual on a monthly basis, gain approval, and prepare copies for management on a quarterly basis.

Assist business lines with their Crisis Communications manuals & training requirements.

Prioritize and manage multiple projects and initiatives within a busy media team.

The candidate should have excellent leadership experience in crisis communication.

The candidate must be a native English speaker, with excellent English writing and presentation skills.

· Experience with project coordination, scheduling, budgeting, and vendor/contractor management

Maintain all project input to space planning/space management software, Tririga CAFM System.

Liaise with Property Management / Landlord to properly maintain floor condition

Provides regular weekly/monthly Project Status reports, occupancy reports in excel format, and adhoc reporting to Project Manager or Management as required.

· Familiar with a Computer Added Facilities Management System (CAFM) and/or Tririga

· Ability to professionally interact with all levels of Management and provide excellent customer service.

Bachelor's degree with 12+ years of relevant experience in managing facilities services across multiple locations including vendor and stakeholder management

Standardize and Manage the Facilities Services at all Global STEMCELL Facilities including Front Desk Services

Experience leading, coaching, developing and evaluating a team

Experience overseeing teams in Facilities Operation / Coordination and Reception is an asset

Experience working with global teams in a matrix environment

Strong communication, presentation, facilitation and influencing skills

15+ years of senior level experience in facilities management, in biotechnology, and/or pharmaceutical industry

Develop and validate with senior management, strategies and plans for achieving 5-year goals

Performs Global Industry Benchmarking of Asset Management and Reliability trends, methods, and KPI’s

Certified Maintenance & Reliability Professional (CMRP) or Facilities and Asset Management Association (FAMA)

Technical operations and facilities management industry best practices

Develop and manage teams responsible for building systems, equipment, planning and scheduling of maintenance activities.

Manage the process of meeting room set ups in line with client requirement

Other associated tasks as directed by line management

Working with other operational managers to ensure the collaborative development of the business, effective team working, and support to colleagues.

Manage holiday, sickness, maintaining the correct and required staff level within the building

Manager the delivery of site services including post, reception, free-issue, stationary and general office services

Minimum of 3 to 5 years of related experience

3-5 years experience in a Facilities technician or maintenance role;

Experience in preventative maintenance measures with respect to HVAC, mechanical/electrical, environmental health & safety, and/or building automation;

Bilingualism with excellent writing skills in both French and English;

A great team player with excellent communication skills and an ability to work with people at all levels within the organization;

Hands-on approach to make a positive contribution to the internal client experience at Framestore;

Proficient computer skills in Windows, Gsuite, MS Office.

Handle inventory and asset management for the Brampton Campus.

Schedule and manage repairs and maintenance, minor works, and other work requests, tracking to completion.

As support to the Manager, Brampton Projects & Facilities, work closely with contractors and landlords, as required.

Other duties as required and assigned by the Manager, Brampton Projects & Facilities.

Supervision Received: Manager, Brampton Projects & Facilities

Location: Brampton, Downtown Brampton, Professional & Continuing Education (PACE) Facility)

Strong organizational and time management skills with the ability to juggle multiple priorities;

Management and maintenance of all company fire extinguishers and first aid kits

Manage and distribute ad-hoc requests for assistance from the business and other team members;

Assist the facilities manager in monitoring and managing costs to meet budget and act as facilities manager in their absence;

Min 3 years’ experience in similar role;

Intermediate to advanced knowledge of MS Word, Excel and Outlook;

Knowledge of Saskatchewan occupational health and safety legislation

Knowledge of First Nations culture and organizations

Violence Threat Risk Assessment (VTRA) level 1 and 2 certification

A reliable vehicle and valid driver's license, as travel is required

Flexibility in your schedule to accommodate or respond to emergency situations as needed

Canadian Registered Safety Professional (CRSP)

Strong time management and organizational skills

2+ years experience in an office services or facilities role

Full benefits after 3 months

Reporting to the Manager of Facilities and Business Services, you will perform day-to-day office functions including:

Ensuring the overall condition of the premises and common areas are clean, safe and presentable

Assessing and troubleshooting any situations impacting daily business operations

Great opportunity to gain professional experience in a fantastic company

Updating manager of significant issues regarding operations, complaints, or deficiencies in supplies

Great interpersonal skills and professionalism

Experience using various software programs (Microsoft 365, Lotus Notes, Meeting Room Reservation Systems, PO Order Number Generators)

Do you have impeccable organizational skills and know how to make things efficient?

Do you want to build your resume and enhance your customer service skills?

We value and are committed to upholding a culture of Inclusion and Belonging.

We value our people and our reputation

We are locally dedicated with international scale

We are future focused and challenge the status quo

We foster collaboration in everything we do

We have an empowering culture and hold ourselves accountable