Facilities Coordinator Jobs

WSP currently has a new opportunity for a Facilities Coordinator to join our team. We have a large portfolio of real estate and facilities across Canada, and are hoping to add an enthusastic coordinator to our team to oversee the facility in the Maritimes.

Why Work With WSP?

• Outstanding career opportunities - We are growing and pushing ourselves every day to be greater than yesterday. We are open to your ideas and trying new things.
• Our Flexible Work Policy – We recognize the importance of balance in our lives and encourage you to prioritize the balance in yours. We will support you on and off the job so you can be fully present in both your work and home lives.
• We value and are committed to upholding a culture of Inclusion and Belonging.
• WSP embraces a culture of exceptional collaboration with colleagues who are distinguished both by their skills and by the humility they show in their important work. Come find out for yourself what it's like to be a part of our journey.
• Enhance the world around you - from the environment to the highways, to the buildings and the terrain. WSP is the fabric of Canada.
• A Canadian success story - We are proud to wear the red and white of this beautiful country and show the world what Canada has to offer.>

We offer competitive pay, a great corporate culture, comprehensive and employee-focused benefits including virtual healthcare and a wellness platform as well as great savings programs, and a clear vision for the future.

#WeAreWSP

A day in the life :

• Assist the facilities manager in monitoring and managing costs to meet budget and act as facilities manager in their absence;
• Liaison with the building owner to communicate day to day issues that arise, e.g. elevators down, fire drill etc;
• Manage and distribute ad-hoc requests for assistance from the business and other team members;
• Work with the facilities team to maintain a tidy, safe and functional working environment;
• Assist with all matters relating to the facility, particularly those relating to contractor, maintenance and repairs, service interruptions and signage;
• Assist with any facility moves, restructures or restacking;
• Keep floor plans updated for the ON/OFF boarding employees and vacancies.
• Help design and implement office policies and procedures for proactive and scheduled maintenance of all areas and equipment;
• Oversee and coordinate assigned secondary sites and, in an emergency, other locations within their region;
• Management and maintenance of all company fire extinguishers and first aid kits
• Ensure the maintenance of kitchen/lunch room cleaning stock;
• Attend joint health and safety committee meetings to assist in identifying, initiating and coordinating corrective actions required to maintain office HSE. Increased value would also be delivered if the facilities coordinator were to take and maintain necessary training to be able to serve as the JHSC “management representative”;
• Oversee, manage and delegate security access system and office asset such as: workstations, offices, staff lockers, parking of company and employee vehicles;
• Responsible for tracking all employee movement within a facility;
• Oversee, coach and provide support to Facilities Administrative Specialist;

What you'll bring to WSP :

• Adherence to the requirements of WSP systems as set out in the company policies, manuals, procedures and guidelines;
• Experience working with a large organization desirable;
• Demonstrate adherence to confidentiality requirements and maintain a high level of ethical behavior.
• A self-starter who can work independently;
• Experience with document formatting & production;
• Being available for weekend and overtime work, with access to a vehicle;
• Strong communication and relationship-building skills;
• Ensure duties are performed in a professional and timely manner;
• Excellent customer service skills;
• A proactive and enthusiastic team player;
• Min 3 years’ experience in similar role;
• Intermediate to advanced knowledge of MS Word, Excel and Outlook;
• A demonstrated commitment to providing quality service and work;
• Strong organizational and time management skills with the ability to juggle multiple priorities;

Key personal attributes*: Is organized and proactive. Approachable, dependable. Works well under pressure and juggling multiple priorities. Lives the company vision and values. Presents professional image. Manages self under pressure. Adopts "Best for WSP" approach in day to day activities.

About Us

WSP is one of the world's leading professional services firms. Our purpose is to future proof our cities and environments.

We have over 65,000 team members across the globe. In Canada, our 12,000+ people are involved in everything from environmental remediation to urban planning, from engineering iconic buildings to designing sustainable transportation networks, from finding new ways to extract essential resources to developing renewable power sources for the future.

At WSP:

• We are locally dedicated with international scale
• We foster collaboration in everything we do
• We are future focused and challenge the status quo
• We value our people and our reputation
• We have an empowering culture and hold ourselves accountable

Please Note:

Health and Safety is a core paramount value of WSP. Given the importance of keeping one another safe and the growing list of our clients including vaccination status as part of their mandated health and safety requirements to work with them, you will be required to provide proof of full COVID-19 vaccination to WSP as a condition of employment. You may also be required to undergo additional immunization to maintain a fully vaccinated status against COVID-19 whenever local Public Health Authorities recommend additional immunization.

Offers of employment for safety-sensitive positions involving fieldwork are contingent upon candidates being able to perform key physical tasks of the job as described in the job posting and interview. This may include the ability to work in a variety of environmental conditions, such as remote or isolated areas, working alone, and in inclement weather (within safe and reasonable limits).

WSP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

WSP is committed to the principles of employment equity. Only the candidates selected will be contacted.

WSP does not accept unsolicited resumes from agencies. For more information please READ THE FULL POLICY.

WSP Canada Inc.