Facilities Compliance Coordinator Jobs

Proven experience 1- 2 years in facilities coordination, property management, or a related role.

Identify opportunities for cost savings and process improvements within the facilities management function.

Maintain clear and effective communication channels with employees, management, and vendors regarding facilities-related matters.

High school diploma or equivalent; bachelor's degree in facilities management or related field preferred.

Strong organizational skills with the ability to prioritize tasks and manage multiple projects simultaneously.

Proficiency in MS Office suite (Word, Excel, PowerPoint) and facilities management software.

•Attention to detail, time management, prioritization and organizational skills.

•Day to day administration of finances, including accounts payable and receivable and cash flow.

•Minimum 2 years experience working in a similar role.

•Demonstrated financial and administrative experience.

•Post secondary education in accounting, business administration or equivalent.

•Great relationship building, collaboration and communication skills.

Manage facilities data base for space planning & requests

Assist Facilities Manager with a variety of projects

Manage break areas and maintain stock levels for all kitchens

Manage common areas of the building – keeping tables/chairs/hallways in order and clear of debris.

Back-up office manager when on vacation

Superior customer service skills and orientation

Versatile with capacity and capabilities to manage multiple projects.

Possess organizational, time management, and trouble-shooting competence.

Manage all work order requests from stores

Minimum 1 year experience in facilities maintenance - Strong mechanical aptitude

Working knowledge of retail environment

Superb communication skills – verbal and written.

Assist Facilities Maintenance Manager in developing building systems

High school diploma plus trades training and/or certification or licensing

Minimum 3-5 years of facilities and building maintenance experience

Effective communication skills for the purpose of data relay, exchange, feedback and clarification

Basic knowledge and understanding of Building Automation systems (BAS)

Identifies and develops plans to address deferred maintenance and renewal of

2-5 years’ experience in facilities, project, maintenance, or renovation management in commercial real estate

Coordinates and manages moves, adds and change activities.

Obtains and reviews price quotes for the procurement of parts, services, and labor for projects. Manages capital projects.

Strong written and verbal communication skills

Excellent customer service delivery capabilities

$70,000 - $80,0000 (depending on experience)

Help and trouble shoot software management issues

Corrective Action management support including schedule meetings, provide status reports, etc.

Ensure plan for audits complies with regulations and customers' requirements.

Experience in KPI creation and maintenance

Experience working in a highly technological environment will be considered an asset

Proficient with Microsoft Suite specially Excel. Knowledge in macros will be considered an asset.

· Experience with project coordination, scheduling, budgeting, and vendor/contractor management

Maintain all project input to space planning/space management software, Tririga CAFM System.

Liaise with Property Management / Landlord to properly maintain floor condition

Provides regular weekly/monthly Project Status reports, occupancy reports in excel format, and adhoc reporting to Project Manager or Management as required.

· Familiar with a Computer Added Facilities Management System (CAFM) and/or Tririga

· Ability to professionally interact with all levels of Management and provide excellent customer service.

Manage the process of meeting room set ups in line with client requirement

Other associated tasks as directed by line management

Working with other operational managers to ensure the collaborative development of the business, effective team working, and support to colleagues.

Manage holiday, sickness, maintaining the correct and required staff level within the building

Manager the delivery of site services including post, reception, free-issue, stationary and general office services

Minimum of 3 to 5 years of related experience

Good time management with an ability to prioritize and delegate work amongst a group

3+ years experience working in the Safety & Compliance Department

Excellent verbal and written communication skills

Computer proficiency - excellent MS Office skills, must be comfortable with new software and interfaces

Processing IRP applications and creating truck binder for owner operators by making sure all the truck authority documents are updated.

Ensuring all accident claims are registered with updated documents, adjust physical damage claims including unreported damage claims.

3-5 years experience in a Facilities technician or maintenance role;

Experience in preventative maintenance measures with respect to HVAC, mechanical/electrical, environmental health & safety, and/or building automation;

Bilingualism with excellent writing skills in both French and English;

A great team player with excellent communication skills and an ability to work with people at all levels within the organization;

Hands-on approach to make a positive contribution to the internal client experience at Framestore;

Proficient computer skills in Windows, Gsuite, MS Office.

Handle inventory and asset management for the Brampton Campus.

Schedule and manage repairs and maintenance, minor works, and other work requests, tracking to completion.

As support to the Manager, Brampton Projects & Facilities, work closely with contractors and landlords, as required.

Other duties as required and assigned by the Manager, Brampton Projects & Facilities.

Supervision Received: Manager, Brampton Projects & Facilities

Location: Brampton, Downtown Brampton, Professional & Continuing Education (PACE) Facility)

A minimum of 5 years’ experience and demonstrated knowledge of all aspects of institutional facility construction and project management

Undergraduate degree in a related field or an equivalent combination of education and experience

Thorough knowledge of and experience in the application of engineering and architectural principles, practices and standards

Location: 1076 Ellesmere Road - Facilities Management

Working knowledge of current project software

Excellent oral and written communication, interpersonal and presentation skills

Strong organizational and time management skills with the ability to juggle multiple priorities;

Management and maintenance of all company fire extinguishers and first aid kits

Manage and distribute ad-hoc requests for assistance from the business and other team members;

Assist the facilities manager in monitoring and managing costs to meet budget and act as facilities manager in their absence;

Min 3 years’ experience in similar role;

Intermediate to advanced knowledge of MS Word, Excel and Outlook;

Knowledge of Saskatchewan occupational health and safety legislation

Knowledge of First Nations culture and organizations

Violence Threat Risk Assessment (VTRA) level 1 and 2 certification

A reliable vehicle and valid driver's license, as travel is required

Flexibility in your schedule to accommodate or respond to emergency situations as needed

Canadian Registered Safety Professional (CRSP)

Strong time management and organizational skills

2+ years experience in an office services or facilities role

Full benefits after 3 months

Reporting to the Manager of Facilities and Business Services, you will perform day-to-day office functions including:

Ensuring the overall condition of the premises and common areas are clean, safe and presentable

Assessing and troubleshooting any situations impacting daily business operations

Great opportunity to gain professional experience in a fantastic company

Updating manager of significant issues regarding operations, complaints, or deficiencies in supplies

Great interpersonal skills and professionalism

Experience using various software programs (Microsoft 365, Lotus Notes, Meeting Room Reservation Systems, PO Order Number Generators)

Do you have impeccable organizational skills and know how to make things efficient?

Do you want to build your resume and enhance your customer service skills?

Assists management with monitoring adherence to department safety and environmental program by employees and contractors.

Maintains awareness of corporate safety and environmental requirements and makes recommendations for their implementation.

Must have knowledge or training in the following: occupational health, safety and environmental compliance with applicable industry, governmental and/or international standards.

Skilled in the standards, concepts, practices, and procedures within the health, safety, and environmental fields.

Participates in Safe Operations Committee meetings.

Performs other related duties per supervisor's direction.

Demonstrated experience in compliance tracking, policy/standards development, program/project management, and regulatory/technical report preparation

Intermediate skills include: Analytical; Facilitation; Interpersonal; Leadership; Organizational; Presentation; Problem Solving; Project Management; Research; Technical; Time Management; Verbal Communication; Written Communication

Two (2) years of experience performing duties related to the above mentioned major responsibilities

Our Culture And Qualifications Of The Job

Three (3) year College Diploma in Environmental Engineering Technology, Civil Engineering Technology or related discipline

Champion the mission and values of the City