Facilities Planning Coordinator Jobs

Excellent organizational, project management, communication, and verbal skills with a strong commitment to customer service.

+ WHAT SKILLS & EXPERIENCE YOU’LL BRING

Compliance with legal requirements and the policies, standards, and practices of FHI.

College diploma in building/facility maintenance, and/or minimum 5 years related experience.

Facilities, construction, and fleet vehicle experience a definite asset.

Experience with building maintenance including HVAC, Building Automation Systems (BAS), fire, sprinkler and security systems.

Proven experience 1- 2 years in facilities coordination, property management, or a related role.

Identify opportunities for cost savings and process improvements within the facilities management function.

Maintain clear and effective communication channels with employees, management, and vendors regarding facilities-related matters.

High school diploma or equivalent; bachelor's degree in facilities management or related field preferred.

Strong organizational skills with the ability to prioritize tasks and manage multiple projects simultaneously.

Proficiency in MS Office suite (Word, Excel, PowerPoint) and facilities management software.

•Attention to detail, time management, prioritization and organizational skills.

•Day to day administration of finances, including accounts payable and receivable and cash flow.

•Minimum 2 years experience working in a similar role.

•Demonstrated financial and administrative experience.

•Post secondary education in accounting, business administration or equivalent.

•Great relationship building, collaboration and communication skills.

Manage facilities data base for space planning & requests

Assist Facilities Manager with a variety of projects

Manage break areas and maintain stock levels for all kitchens

Manage common areas of the building – keeping tables/chairs/hallways in order and clear of debris.

Back-up office manager when on vacation

Superior customer service skills and orientation

- Advanced computer skills in Microsoft Office, Work Order Management System Asset Management, and Atlassian Confluence/Jira

- 3 Years' progressive administrative, customer service, and/or preventative maintenance organizational experience

- Experience ideally obtained in a complex public sector or manufacturing environment preferred

- Demonstrated ability to create and manage complex schedules with several variables

- Knowledge of general office administration policies

- Exceptional customer service skills to handle enquiries and resolve issues in a professional and timely manner

Versatile with capacity and capabilities to manage multiple projects.

Possess organizational, time management, and trouble-shooting competence.

Manage all work order requests from stores

Minimum 1 year experience in facilities maintenance - Strong mechanical aptitude

Working knowledge of retail environment

Superb communication skills – verbal and written.

Assist Facilities Maintenance Manager in developing building systems

High school diploma plus trades training and/or certification or licensing

Minimum 3-5 years of facilities and building maintenance experience

Effective communication skills for the purpose of data relay, exchange, feedback and clarification

Basic knowledge and understanding of Building Automation systems (BAS)

Identifies and develops plans to address deferred maintenance and renewal of

2-5 years’ experience in facilities, project, maintenance, or renovation management in commercial real estate

Coordinates and manages moves, adds and change activities.

Obtains and reviews price quotes for the procurement of parts, services, and labor for projects. Manages capital projects.

Strong written and verbal communication skills

Excellent customer service delivery capabilities

$70,000 - $80,0000 (depending on experience)

· Experience with project coordination, scheduling, budgeting, and vendor/contractor management

Maintain all project input to space planning/space management software, Tririga CAFM System.

Liaise with Property Management / Landlord to properly maintain floor condition

Provides regular weekly/monthly Project Status reports, occupancy reports in excel format, and adhoc reporting to Project Manager or Management as required.

· Familiar with a Computer Added Facilities Management System (CAFM) and/or Tririga

· Ability to professionally interact with all levels of Management and provide excellent customer service.

Manage the process of meeting room set ups in line with client requirement

Other associated tasks as directed by line management

Working with other operational managers to ensure the collaborative development of the business, effective team working, and support to colleagues.

Manage holiday, sickness, maintaining the correct and required staff level within the building

Manager the delivery of site services including post, reception, free-issue, stationary and general office services

Minimum of 3 to 5 years of related experience

Comprehensive knowledge of project management principles and methodologies.

Carry out responsibilities in accordance with health and safety requirements. Immediately reports unsafe situations by notifying supervisor or other appropriate personnel.

Knowledge of capital project planning and implementation processes including design, construction and procurement within current standards, codes, bylaws and regulations.

Demonstrated ability to effectively manage planning, design and construction projects simultaneously.

Comprehensive health benefits package, including MSP, extended health and dental and municipal pension plan

Access to exclusive discount offers and deals for VCH staff

3-5 years experience in a Facilities technician or maintenance role;

Experience in preventative maintenance measures with respect to HVAC, mechanical/electrical, environmental health & safety, and/or building automation;

Bilingualism with excellent writing skills in both French and English;

A great team player with excellent communication skills and an ability to work with people at all levels within the organization;

Hands-on approach to make a positive contribution to the internal client experience at Framestore;

Proficient computer skills in Windows, Gsuite, MS Office.

Uses clear, concise, and tactful communication with senior management, clients, peers and staff.

Assisting with RFP and review of fee proposals, review incoming invoices for accuracy and completeness and general project finance tracking.

University Degree in Urban Planning/Architecture or a related degree with 0-2 years’ experience in the development/municipal approval field.

Exceptional written and oral communication skills.

Strong attention to detail and organization skills.

Ability to work well with people from many different disciplines with varying degrees of technical experience.

Coordinating the pre-consultation and site plan review committee agendas and documenting the “record” of requirements and conditions

Over three months up to a year relevant experience

GIS understanding or quantitative skills/ statistical analysis or visualization software and/or engagement tools is an asset.

Strong organizational and administrative skills with demonstrated ability to work independently and collaboratively

Effective oral and written communication skills.

The intake of development applications via the County’s software system and other methods

Handle inventory and asset management for the Brampton Campus.

Schedule and manage repairs and maintenance, minor works, and other work requests, tracking to completion.

As support to the Manager, Brampton Projects & Facilities, work closely with contractors and landlords, as required.

Other duties as required and assigned by the Manager, Brampton Projects & Facilities.

Supervision Received: Manager, Brampton Projects & Facilities

Location: Brampton, Downtown Brampton, Professional & Continuing Education (PACE) Facility)

Successful graduation from a recognized Health Care Assistant Program or an equivalent combination of education, training and experience.

Comprehensive health benefits package, including MSP, extended health and dental and municipal pension plan

Access to exclusive discount offers and deals for VCH staff

Ability to communicate effectively both verbally and in writing.

Ability to deal with others effectively.

Physical ability to carry out the duties of the position.

A minimum of 5 years’ experience and demonstrated knowledge of all aspects of institutional facility construction and project management

Undergraduate degree in a related field or an equivalent combination of education and experience

Thorough knowledge of and experience in the application of engineering and architectural principles, practices and standards

Location: 1076 Ellesmere Road - Facilities Management

Working knowledge of current project software

Excellent oral and written communication, interpersonal and presentation skills

Strong organizational and time management skills with the ability to juggle multiple priorities;

Management and maintenance of all company fire extinguishers and first aid kits

Manage and distribute ad-hoc requests for assistance from the business and other team members;

Assist the facilities manager in monitoring and managing costs to meet budget and act as facilities manager in their absence;

Min 3 years’ experience in similar role;

Intermediate to advanced knowledge of MS Word, Excel and Outlook;

Proficient with Electronic Document Management Systems.

1-3 years of related project controls construction experience.

College and/or University degree in Engineering or related field, or equivalent work experience.

Primavera 6 experience an asset.

Basic knowledge of engineering terminology.

Experience with Synchro, SAP ERP systems, BI (reporting), TILOS.

Knowledge of Saskatchewan occupational health and safety legislation

Knowledge of First Nations culture and organizations

Violence Threat Risk Assessment (VTRA) level 1 and 2 certification

A reliable vehicle and valid driver's license, as travel is required

Flexibility in your schedule to accommodate or respond to emergency situations as needed

Canadian Registered Safety Professional (CRSP)