Maintenance Planning Coordinator Jobs

Classification & Regular Hours

Hours per Week: 35

Salary Grade: 13

About Western

Considered Canada's most beautiful University, Western's main campus spans 400 acres of Gothic-style buildings mixed with modern LEED-certified capital structures providing an idyllic environment for our community of scholars. The university is located in London, Canada, a safe, vibrant and welcoming community of more than 350,000 people serving as a regional medical and industrial hub for southwestern Ontario.

About Us

Facilities Management is responsible for the planning, development, engineering, construction, operation, maintenance and stewardship of all the buildings, infrastructure, sites and services within Western’s campus community. Our integrated team provides excellence in creating and maintaining Western’s facilities and in serving the community. Our vision is to be recognized as the leader in facilities management among research-intensive universities worldwide.

Responsibilities

The Maintenance Planning Coordinator will provide maintenance planning support within Facilities Management (FM). The Coordinator is responsible for the management of relationships with internal and external clients who interact with the FM's Maintenance Planning and Client Services teams. The Coordinator will act as a key resource to ensure communication and customer service needs are at the highest level. The Coordinator will also be responsible for providing a wide range of advanced and diversified planning and scheduling support functions that enable trades resources, work order scheduling, and preventative maintenance scheduling.

Qualifications

Education:

- Undergraduate Degree in Business or Technical Diploma/Degree

- Completion of some post-secondary courses related to general building maintenance or trades preferred

Experience:

- 3 Years' progressive administrative, customer service, and/or preventative maintenance organizational experience

- Experience ideally obtained in a complex public sector or manufacturing environment preferred

Knowledge, Skills & Abilities:

- Advanced computer skills in Microsoft Office, Work Order Management System Asset Management, and Atlassian Confluence/Jira

- Demonstrated ability to create and manage complex schedules with several variables

- Knowledge of general office administration policies

- Exceptional customer service skills to handle enquiries and resolve issues in a professional and timely manner

- Judgment, analytical, and problem-solving skills with a consultative and collaborative approach to addressing issues and opportunities

- Possesses a reputation for resourcefulness with a strong sense of accountability and initiative

- Ability to work well under pressure and handle multiple conflicting priorities in a fast-paced environment with frequent interruptions

- Ability to build and maintain lasting relationships within the department, with other departments, and other key business partners

- Demonstrated ability to work independently (with minimal supervision) and take initiative and follow through on work priorities

- Positive, outgoing attitude with an unwavering commitment to customer service and teamwork

Western Values Diversity

The University invites applications from all qualified individuals. Western is committed to employment equity and diversity in the workplace and welcomes applications from women, members of racialized groups/visible minorities, Indigenous persons, persons with disabilities, persons of any sexual orientation, and persons of any gender identity or gender expression.

Accommodations are available for applicants with disabilities throughout the recruitment process. If you require accommodations for interviews or other meetings, please contact Human Resources at [email protected] or phone 519-661-2194.

Please Note:

Interested applicants are asked to visit https://recruit.uwo.ca for further information and to apply online referencing job #32211 by midnight on August 25th 2023.

We thank all applicants for their interest; however, only those chosen for an interview will be contacted.