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Bid Coordinator (Calgary, Vancouver)
Company | QM Environmental |
Address | Calgary, Alberta, Canada |
Employment type | FULL_TIME |
Salary | |
Expires | 2023-08-04 |
Posted at | 10 months ago |
We are looking for a Bid Coordinator to join our Estimating team.The successful candidate with support senior estimators and project managers in making successful proposals.
Responsibilities
- Act as a backup to other proposal team members as required
- Maintain an up-to-date library of resumes, project profiles, proposal content, presentations and graphics while following MNP brand standards. Ensure all internal and external documents adhere to the MNP brand standards
- Promptly disseminate opportunity information to key team members
- Coordinate with the administration team regarding the printing and sub of hard copy proposals
- Bid distribution and management
- Conduct proposal-related research and gather information from multiple sources
- Collect and include content from bid team members, e.g. resumes, core content
- Follow-up with RFx recipients on bid decisions
- Assist with the development of scopes of works and engagement letters
- Work with stakeholders across the organization to produce proposals, presentations, and other marketing material in alignment with brand and quality standards’ deliverables
- Attend proposal development meetings to gather relevant inputs required for the proposal, CRM, and other databases
- Send conflict-of-interest emails
- Administration
- Manage the proposal inbox
- Review RFx requirements and develop proposal shells and drafts
- Manage multiple proposals ensuring strict adherence to deadlines
- Proofread and edit documents and presentations for spelling, grammar, formatting, consistency, compliance and responsiveness
- Maintain flexibility to work overtime as necessary
- Contribute to the development of new ideas and approaches to improve work processes
- Proposal coordination
- Maintain opportunities in the CRM and distribute periodic reports for the sales enablement team
- Collect and distribute addenda
- Follow-up with prospective clients on bid evaluation status
- Develop infographics for proposals, presentations, and core content library
- Address and file emails promptly
- Support with ad hoc proposal requests
- Monitor bid search sites (i.e., MERX, Biddingo and others)
Qualifications
- A university degree or diploma in business, communications, English, creative writing, journalism or another related field and/or 1-3 years of experience in a related role:
- Experience with Adobe InDesign and Photoshop would be an asset
- Solid proficiency with MS Word, PowerPoint, Excel, SharePoint, Teams, and Dynamics 365
- Ability to review RFx information and translate the requirements into a proposal shell
- Ability to work efficiently with deadlines and short timeframes, effectively manage time and priorities, and multitask effectively
- Proven analytical, communication, organizational, and project management skills
- Bid search experience with Canadian tender sites, including MERX, Biddingo, Bids & Tenders, and other provincial sites.
- Ability to collaborate well with team members and possess a willingness to learn
- Mailbox management
- APMP designation is considered an asset
- Strong technical writing skills and a proven ability to write proposals are required
- Exceptional communication and people skills, both formal and informal
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