Administrative Support Associate Professional

About Xerox Holdings Corporation
For more than 100 years, Xerox has continually redefined the workplace experience. Harnessing our leadership position in office and production print technology, we’ve expanded into software and services to sustainably power today’s workforce. From the office to industrial environments, our differentiated business solutions and financial services are designed to make every day work better for clients — no matter where that work is being done. Today, Xerox scientists and engineers are continuing our legacy of innovation with disruptive technologies in digital transformation, augmented reality, robotic process automation, additive manufacturing, Industrial Internet of Things and cleantech. Learn more at www.xerox.com and explore our commitment to diversity and inclusion.
Purpose:
Provide support for all facilities related activities and manage office functions including work order coordination, database management, ordering office supplies, daily office operations and providing general support services for divisional staff.
Scope:
General:

• Maintain records for control activities.
• Receive and process checks for collection.
• Run quarterly public sector vehicle royalties reporting.
• Independently maintain and update administrative policies and processes.
• Responsible for managing inventory in the stock room for office and equipment supplies.
• Coordinate all facilities activities, work direction and support systems.
• Manage office inspections for compliance with Xerox Information Security regulations and associated database reports.
• Coordinate orders for Xerox assets such as cell phones and laptops
• Enforce Health and Safety regulations and coordinating quarterly meetings of the EH&S Committee
• Prioritize and distribute incoming and outbound mail, including preparation and shipment of packages by courier.
• Manage demo room readiness and schedule for sales.
• Daily veil of Quebec Public Sector RFP portal to download new rfp's and addenda.

Qualifications:

• Reliability and ability to keep records confidential.
• Basic analytical skills
• Strong organization and administration skills
• Ability to work under pressure and maintain flexibility in handling tasks.
• Ability to anticipate actions and behaviors.
• Sound judgment and decision making-skills.
• Self-reliant and self-motivated.
• Sound knowledge of Xerox business, organization, and processes
• College or university degree (administrative assistant program) and/or 3 years of experience in a senior administrative assistant position.
• Excellent communication skills – verbal and written.
• Bilingual in English and French (professional proficiency.)
• Demonstrate interest and initiative regarding professional development.