Administrative Operations Specialist Jobs

Administrative Operations Specialist

Full-Time

Territory: Toronto

A day in the life...

IMPressive people achieve IMPressive results!

As an Administrative Operations Specialist, you will be reporting to the Country Manager. The Administrative Operations Specialist is a key member of the administrative support team, responsible for providing high-level office administrative, event management, and clerical support to the leadership team. The office manager plays a critical role in ensuring the smooth functioning of the organization by efficiently managing administrative tasks and facilitating effective communication will be promoting an innovative product that positively impacts patient lives.

To achieve success in this position you will.

•Draft, edit, and proofread a variety of business documents, including emails, memos, reports, and presentations.

•Plan, organize and coordinate meetings, conferences, and events, both internally and externally

•Prepare meeting agendas, materials, spreadsheets, and presentations and ensure that participants are notified and prepared.

•Screen incoming calls, emails, and correspondence and provide timely and accurate responses on behalf of DSCA.

•Provide logistical support for company events and LT meetings.

•Provide logistical support for congress activities (planning meetings, collection briefs, etc.)

•Archive data and documents in compliance with DS SOPs

•Handle confidential and sensitive information with the utmost discretion and maintain a high level of professionalism and confidentiality at all times.

•Identify opportunities to streamline administrative processes and implement efficient solutions.

•Proactively suggest and implement improvements to enhance productivity and effectiveness.

•Provide backup for other coordinators and administrative personnel, when required.

•Other duties as required.

What you bring to the table...

•College degree, additional certifications, or relevant training is a plus.

•Proven experience as an administrative assistant or in a similar role with progressively increasing responsibilities

•Proficient in using office productivity software (e.g., Microsoft Office Suite and other relevant tools (e.g., video conferencing platforms)

•Strong organizational and time management skills, with a keen eye for detail and accuracy.

•Ability to work independently, take initiative, and exercise good judgment.

•Discretion in handling confidential information and maintaining professionalism.

•Strong problem-solving and critical-thinking skills.

•Ability to adapt to changing priorities and work in a fast-paced environment.

•Strong interpersonal skills and the ability to collaborate effectively with diverse individuals and

teams

What we can offer you...

·Competitive Compensation

·Autonomy & Flexibility

·Ongoing Learning & Development

·Career Growth Opportunities

·Collaborative, Diverse & Inclusive Culture

Our Story

It all started in 2005 with the belief that drive and determination are at the core of sales success and that impressive reps lead to impressive results. As a small Canadian contract sales organization, Impres was launched with the clear mission to exceed client expectations – to be impressive in everything we do. Our evolution to a leading commercial partner was guided by our client’s needs and resistance to ever say “no”. The result: partnerships that last decades, best-in-class services, technologies that maximize productivity, and unmatched flexibility to adapt to changing partner needs.

Impres is recognized as a Great Place to Work® and a Top 50 Best Workplace in Canada®. We are a dynamic team that has an extraordinary passion for what we do! As a fast-growing company, we offer unlimited opportunity for growth and combined with a competitive compensation program, our people feel right at home within our fast-paced but collaborative culture.

Impres is an equal-opportunity employer, and we welcome applications from people with disabilities. Accommodation is available on request for candidates taking part in all aspects of the selection process. We are committed to fostering, cultivating, and preserving a culture of inclusion & diversity that embraces and encourages employees’ differences as it is our belief that our people are our most valuable asset. The collective sum of individual life experiences, knowledge, innovation, self-expression, and unique capabilities that our employees invest in their work represents our culture, reputation, values, and purpose.