Administrative Assistant, Directors Of Strategy, Planning & Operations

What You'll Do

In this role, you will provide support for calendaring, travel, expenses, along with management and oversight of special projects, as needed. To perform these tasks reliably, successfully, you will learn the channel programs, people, and organizational dynamics within Cisco. You will understand how to handle, with a great degree of independence, incoming asks for time, meetings, resources and other needs for 3-4 directors. You will be responsible for determining when to refer matters to others, and to whom they should be referred to. You will be responsible for following up to ensure accurate disposition, and make sure nothing falls through the cracks. You will become a core member of the team, attending staff meetings and quarterly all team meetings.

• Correspondence/Approvals: Supports Director by acting as proxy for communications and approvals as authorized. Answers general questions as needed and refers routine matters to appropriate parties, following up to ensure accurate completion.
• Special Projects: Provides support to directors or works with other admins/team members on special projects. Research issues, analyzes problems, compiles data, and prepares readouts.
• Travel: Responsible for making travel arrangements and expenses for directors as needed.
• Meeting Planning and Organizations: Assists in planning and coordinating meetings by being responsible for the assembling of the agenda, location, meeting technology (WebEx, TP) based upon participant needs, and all other meeting logistics. May further prepare meeting briefing documents by taking and disseminating notes and formulating post meeting action item lists.
• Calendar Management: Handles Directors’ calendars by prioritizing schedules and meetings. You may decide who gets on the principals’ calendar, which meetings are attended, and who can attend in their place.

In addition to the general administrative duties of an Administrative Assistant, daily tasks are carried out at a higher level of complexity. This includes researching issues, analyzing problems, determining approaches, compiling data and preparing reports. Due to the frequent engagement of the Director across Cisco as a whole, this individual will collaborate with and coordinate activities with other EA's and executives in Cisco.

Who You'll Work With

You will support four leaders in GPO Partner Programs and Strategy team. In addition to supporting these leaders, you will also connect with other administrators across the organization to ensure cohesiveness across GPO.

Who You Are

You have high-energy with a passion for thinking bigger and broader than the role itself. This position requires strong interpersonal skills, independent judgment, utmost professionalism and ability to balance both strategic and tactical actions.

Minimum Qualifications

• Outstanding attention to detail and the ability to handle confidential information
• 6+ years experience in an administrative environment. A minimum of two years of experience supporting Director level..
• Sophisticated knowledge of Mac/Windows desktop computer applications: Outlook, Word, Excel, PowerPoint in addition to Teams & WebEx.

Desired Skills

• Committed to improvement. Solves problems and makes decisions. Demonstrates leadership.
• Excellent verbal and written communication skills including the ability to connect with all levels of Executive/Senior staff and clients.
• Sophisticated desktop calendar management program experience.
• Works in an organized and focused manner.
• Collaborative style, with excellent collaboration.
• AA Degree preferred.
• Past work experience in the high-tech industry is desired, prior Cisco experience preferred.