Administrative Assistant And Project Manager

Career Colleges Ontario (CCO) is a not-for-profit association that was established in 1973 to advocate on behalf of career colleges in the province of Ontario. The association’s purpose is to help governments, key decision-makers and the public understand the critical role its members and their students play in supporting Ontario’s post-secondary education system and improving the province’s social and economic well-being. CCO’s members contribute to Ontario’s economy by providing highly qualified graduates in hundreds of essential, skilled fields such as Applied Arts, Business, Healthcare, Human Services, Information Technology, Services, and Trades.

:

• A dynamic job with a growing professional association.
• The ideal candidate will be highly organized, have a customer-centric approach, have a strong sense of professional conduct and standards, highly attentive to detail.

Interested candidates please send your resume and cover letter to Jill Madorsky [email protected].

The successful candidate will assist with:

Administrative Assistant related:

• Assist in handling booking and travel requirements.
• Planning input and logistic assistance for conferences and events
• Address student transcript requests
• Initial draft of materials (policy positions and reports)
• Help to coordinate office professional development opportunities for office staff and Association members
• Committee meeting scheduling
• Minute taking for Association Committee meetings
• Assist with processing of Accounts Receivable
• Distribute OSAP applications to the Financial Aid team
• Scheduling of meeting and calendar coordination

Communications related assistance (when needed):

• Drafting of membership messages (with communications department and CEO)
• CEO correspondence (if needed)
• Association blog and newsletter assistance

Preferred skills:

• Strong communication, listening, and executing skills – both verbal and written
• Flexibility to multi-task in a fast-paced environment
• Understanding of Zoho or other CRM suites
• Highly organized, ability to prioritize, work under pressure and meet timelines
• Familiarity with Adobe Acrobat (PDF documents and secure PDF)
• Customer orientation and ability to adapt/respond to different types of personalities and approaches
• Proficient in online meeting scheduling (Teams and Zoom)
• High level of integrity, confidentially, and accountability
• Proficiency with Microsoft Office 365 (Word, Excel, Teams, PowerPoint)

Salary Expectations:

• Commensurate with experience

Location: Hybrid (Toronto and Brantford)

• Successful candidate may need to be available at the head office (Brantford, ON) or for meetings (Toronto, ON) on occasion.

NOTE: High-speed internet and reliability is necessary for this role

Career Colleges Ontario is an equal opportunity employer. The successful candidate upon conditional receipt of an offer will have to provide a valid police background check as well as three professional references.

Interested candidates please send your resume and cover letter to Jill Madorsky [email protected].