Accounting And Administrative Assistant

Acart is a full-service agency that understands that the evolving intersection between strategy, media and effective creative in ways that help transform brands—an agency driven by curiosity, creative excellence and data. We create work that builds brands, fuels commerce and drives measurable outcomes for our clients.

We are on the search for a talented individual who will provide strategic support in the form of HR admin, Accounts Payable, and other admin support to our ownership team.

This position will be responsible for providing administrative support to the ownership team, working on HR administration, handling data entry tasks, expense management using our agency management software, and supporting accounts payable processes. The ideal candidate should have excellent communication skills, be able to multitask and prioritize work, and be comfortable working in a fast-paced environment.

In your role, you’ll report to the Chief Innovation Officer and Co-Owner. You will work closely with Acart’s ownership team while also working with individuals on our management team.

Your responsibilities

• Proficient in Word, Excel, PowerPoint, and familiar with the Microsoft 365 suite of software.
• Work closely with the finance team to ensure timely and accurate processing of invoices and payments.
• Respond promptly to requests
• Provide administrative support to the ownership team, including calendar management, travel arrangements, and other administrative tasks as assigned.
• Assist with HR administration, including maintaining employee files and processing paperwork related to onboarding and offboarding.
• Disciplined, attention to detail, particularly while working under pressure.
• Handle data entry tasks using our agency management software, including entering vendor invoices and purchase orders into the accounting system.
• Respond to vendor inquiries and resolve any issues related to invoices or payments.
• Support accounts payable processes, including reviewing invoices for accuracy, processing payments for approval, and maintaining accurate records using QuickBooks Online and our agency management software.
• Answer phone inquiries through our general phone line
• Assist with other tasks as needed.

You bring

• French is not required, but considered an asset.
• Previous education/experience working in a similar role
• A highly organized and keen eye for detail
• The ability to work well independently and as part of a broader team
• 3-5 years of experience in administrative support or accounts payable.
• Excellent communication skills, both written and verbal.
• Understanding of basic accounting principles
• Efficient and clear communication, and aspire to stay calm under pressure
• You build sincere relationships and prove yourself as a reliable team player
• Proficiency in Microsoft Office, including Excel, Word, and PowerPoint.
• A proactive, deadline and results-driven attitude
• Knowledge of accounting software (QuickBooks Online or similar) is preferred.
• Familiarity with the Microsoft 365 suite of software.
• Strong attention to detail and ability to multitask.

Location of role is in Ottawa - with the option to work from home two days per week.

Please note = we will only be contacting candidates with previous relevant experience.

*We will only be accepting candidates within Canada who have appropriate visa status (permanent resident of Canada).