Tender Services Coordinator Jobs

We are currently seeking a Tender Services Coordinator to work out of our Kitchener office.
The Tender Services Coordinator is responsible to ensure tender and bid processes are managed according to established standards. This may include, but not be limited to, developing tender documents, preparing preliminary and tender estimates, preparing letter of credit estimates in various municipality formats, coordination of tenders from initial distribution to completion and submission and liaising with key members of the business as appropriate, to ensure relevant information is gathered.
Responsibility

• Producing and formatting tender documentation;
• Liaising with key members of the industry as appropriate, to ensure relevant information is gathered for the tender and estimate process;
• Preparing cost estimates for preliminary and final design. Producing Schedule ‘D’ and ‘E’ estimates for Engineering approval;
• Communicate with Construction Services team with regards to change notices, drawing/tender clarifications;
• Other related duties, as assigned.
• Visit sites during pre-tender and during the tender period, as required; and
• Updating and maintaining the tender documents database and relevant materials, ensuring all information is accurately recorded;
• Work with the Manager to provide feedback to designers regarding constructability review;
• Preparing and monitoring of tender notification documentation;
• Logging of all tender proposals and distribution to relevant parties, working to strict deadlines;
• Collating and recording tender feedback, completing and issuing tender addendums in response to received tender related questions;
• Preparation of final tender submissions, preparation of tender analysis, and coordination of tender delivery to the contractor and client;
• Prepare change notices for Contractor pricing and client approval;
• Prepare tender take-off drawings to quantify tender items using AutoCAD;

Requirements

• E.T. or P.Eng. designation would be considered an asset;
• Good working knowledge of Microsoft word and excel;
• Post-secondary Diploma or Degree in Civil Engineering;
• Time management and organizational skills;
• Strong numerical and analytical ability;
• Understanding of applicable regulations and legislation, related to construction projects;
• Minimum 1-5 years related working experience;
• Strong written and verbal communication, and comprehension, skills;
• Accuracy and attention to detail;
• Possess a valid G drivers license.
• Good working knowledge of AutoCAD software; and
• Good working knowledge of administration processes, ideally gained through working with tender administration systems and procedures;
• Familiarity with Construction Link Estimating Software would be considered an asset;

At MTE, we’re all about people. Creating connections, fostering relationships and pushing collaboration. Do you think you have what it takes to become one of us? Please apply with your resume and cover letter using the form below.
We thank all applicants; however, only those selected for an interview will be contacted. No agencies, please. Have more questions about our hiring process? Check out our FAQ to learn more.
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MTE Consultants will accommodate the needs of all applicants under the AODA legislation in all parts of the hiring process including recruitment. Should accommodation be required, please notify our Human Resources department at [email protected] .