Administrative Assistant | Emergency Services

Position Summary

Interior Health is looking for an experienced, highly efficient and self -directed Term Specific Full Time Administrative Assistant to join the Emergency Services department. This term position is until January 24, 2024 or return of the incumbent.

The location of this position if flexible within the Interior Health region.

What will you work on?

The Administrative Assistant works in a team environment to provide confidential administrative support functions to the Director for the department or program and other management staff as required. The Administrative Assistant serves as a vital linkage and communication source to keep the department or program informed and aligned to its priorities.

Some responsibilities include: coordinating and organizing workflow; determining priorities; composing confidential correspondence for signature; designing and creating correspondence, documents, presentations, orientation packages, and spreadsheets (including data entry) for authorization by the management team; maintaining the integrity and confidentiality of all information which flows through, and is processed for management as it pertains to client care, operations, personnel, labour relations, finance, and public affairs; and supporting the Director in setting the positive, collaborative, efficient tone for the department or program.

Some Other Typical Duties And Responsibilities

• Assists with maintaining the program/department web page.
• Discusses inquiries for information with a variety of internal and external contacts in order to obtain and disclose information. Answers routine inquiries and complaints by determining the nature of the issues and provides information directly or through correspondence.
• Provides assistance on projects by collecting data requiring the evaluation and determination of available sources. Assembles and edits reports in an appropriate format.
• Provides input to new policies, processes, and for the development of strategies.
• Performs other related duties as assigned.
• Coordinates all administrative logistics for meetings, events, education sessions, workshops, video conferences, and teleconferences including appropriate space, equipment, and materials.

Who are we looking for?

Along with your organization, attention to detail, knowledge and skills, we are looking for a candidate that can make a difference and takes pride in their career to work in our fast-paced environment. You will perform within an innovative culture that’s focused on transformational change in the health care system.

How will you create an impact?

Joining our IH team will allow you to challenge yourself professionally while enjoying all the personal pursuits available to you within this fantastic community.

Reasons to Apply at Interior Health... What we can do for you

We offer an exceptional employer-paid benefits package and generous vacation entitlement after your first year of employment.

We offer a work environment conducive to growth and development of strong administrative skills. The opportunity to have a balanced lifestyle that allows you to maintain the quality of life you desire.

Come live, work and play where others only vacation. Make a difference. Love your work. Apply today!

Qualfications

Education, Training, And Experience

• Three to five years of recent, related experience including experience working with various computer software programs.
• Diploma and graduation from a recognized secretarial program.
• Or an equivalent combination of education, training, and experience.

Skills And Abilities

• Ability to type 50 wpm and set up letters, reports, etc. in a professional format.
• Ability to work without supervision.
• Physical ability to perform the duties of the position.
• Ability to operate related equipment.
• Ability to communicate effectively, both verbally and in writing.
• Ability to deal with others effectively.
• Knowledge of applicable computer hardware and software programs and ability to perform web-based searches.
• Ability to organize workload and set priorities.

“Honouring Interior Health’s commitment to Truth and Reconciliation and the Declaration on the Rights of Indigenous Peoples Act (DRIPA), and Pursuant to Section 42 of the B.C. Human Rights Code, preferential consideration and/or hiring will be given to qualified applicants who self-identify as Aboriginal (First Nations, Métis, or Inuit).”