Emergency Planning Assistant Jobs

Provincial Certification with Department of Health and Wellness

Candidates are required to submit their certification and be registered and active with the CCA Registry. How-to-Sign-Up-for-the-CCA-Registry.pdf (nsccaprod.wpenginepowered.com)

Current Basic Life Support Certification

Communicates effectively both verbally and in writing

Competencies in other languages an asset, French preferred

Permanent Part Time 70%; 52.5 hours bi-weekly

Management and Staff Careers website

Minimum of 1-2 years experience in an administrative role

Intermediate skills in Microsoft Office Suite

Intermediate skills with Adobe Acrobat professional, for merging and applying signatures to documents

Ability to retain knowledge of organizational timelines and policies from a variety from informational resources

Prepare, edit, and proofread correspondence, invoices, presentations, publications, executive summaries, and related documents

Strong quantitative skills, including analytical abilities and math proficiency

Manage contracts/ insertion orders and any resulting revisions with media vendors.

Solid verbal and written communication skills, an ability to tell a story

Demonstrated critical thinking and problem solving abilities

Assist the Planners and Supervisors in managing and executing approved media plans (all media).

Assist in the development and organization of supportive data for plans and recommendations.

Analytical research and data analysis skills;

Providing Customer service excellence in providing development and land use information to the public;

Receiving and inputting Development Applications and Sign Permit applications

Conducting research using paper files, digital records, and microfilm records and preparing background documents;

Preparing and maintaining records, reports, and statistics related to their work;

Creating Zoning, Context, Location and other maps for Development Applications;

Support Managers, Planning & Allocation in developing Merchandise Financial Plans and Open-to-Buy, managing allocation/replenishment and conducting business analysis

Share technical knowledge with others and actively seek to learn from those more knowledgeable than yourself

1+ years Retail experience or equivalent business-related experience

Detail oriented with strong analytical skill set, quantitatively oriented

Demonstrate strong listening, written and oral communication skills and Leadership skill

Strong computer skills, including proficiency in Microsoft Word, Excel, and Outlook

Work with Information Management to collect, analyze and present critical information internally and externally as required by operational needs.

Conduct concise and timely briefings with the PDCT on current operations and developments.

Coordinate operational planning with the PDCT Lead, function leads and relevant staff, including planning meetings as part of the operational cycle.

Work with PDCT functions to ensure that they are properly prepared to fulfill their respective support roles within operations.

During a response, monitor situations outside the current response that could disrupt the response itself or simultaneous operations.

Fluency in French and English is required.

Responsible for mentorship of all volunteer training and certifications;

Thorough knowledge of the principles and practices of effective supervision, training and discipline of personnel;

Knowledge or willing to learn to effectively administer the operations of a fire department;

Other related duties as assigned by the Deputy Chief Operating Officer and Community Development Manager.

Experience in the Fire/Emergency field;

OFA 3 or EMR certification;

Strong administrative skills, with experience providing admin support on construction based projects

Electrical Trade Qualification or experience in electrical and/or industry, with an interest in electrical design an asset

Planning Assistant Experience And Skills

Data entry and document creation

Planning Assistant Duties And Responsibilities

Support Electrical Project planners with the following: specification review, drawing overlays, projects schedule updates and overall document controls

As directed by the nurse, obtains specimens such as urine and stool.

As directed by the nurse, performs point of care urinalysis and urine pregnancy testing. Maintains records of test results.

Documents on patient charts for activities of daily living and other observations in accordance with established procedures.

Transports patients using mechanical aids such as wheelchairs, lifts and stretchers.

Assists in the admission, discharge and transfer of patients including the transfer/care of clothing and personal belongings.

Sets up charts for new patients and attaches documents to charts as directed by the nurse and according to established protocols.

Or an equivalent combination of education, training, and experience.

Coordinates all administrative logistics for meetings, events, education sessions, workshops, video conferences, and teleconferences including appropriate space, equipment, and materials.

Three to five years of recent, related experience including experience working with various computer software programs.

Knowledge of applicable computer hardware and software programs and ability to perform web-based searches.

Some Other Typical Duties And Responsibilities

Assists with maintaining the program/department web page.

Well developed organizational, time management and daily planning skills

Two years’ research related experience preferred

TCPS2: CORE Certification considered an asset

Effective communication, problem solving and decision making skills

Previous experience in a health care/research setting is an asset

CCRP or CCRA considered an asset

Minimum three (3) years' experience in emergency planning, operational contingency planning or project management and program development.

Demonstrated knowledge of emergency management program development, applicable legislation and industry standards, disaster exercise initiatives and current emergency management practices.

Strong writing, program planning, evaluation, and project management skills.

Leads and manages special projects as assigned, including projects responding to Regional goals, or Department and Branch requirements.  

Provides subject matter expert advice and recommendations applying current knowledge of best practices and applicable legislative, regulatory, and professional standards.

Experience and/or training in emergency planning, response and exercises, and business continuity planning.

Duties to support the branch such as compiling and analyzing various data spreadsheets and management of the photo library

Sound experience as a Planning Assistant II or equivalent work experience

Demonstrated knowledge of local transportation issues and best practices for sustainable transportation.

Demonstrated ability to manage priorities, meet deadlines, and function as a team player while also working individually with minimal supervision.

Excellent verbal and written communications skills and the ability to deal effectively with staff, the public and external agencies are needed.

Demonstrated consultation, research and analysis skills and a basic understanding of transportation network and circulation needs

Provincial Certification with Department of Health and Wellness

Candidates are required to submit their certification and be registered and active with the CCA Registry. How-to-Sign-Up-for-the-CCA-Registry.pdf (nsccaprod.wpenginepowered.com)

Current Basic Life Support Certification

Communicates effectively both verbally and in writing

Competencies in other languages an asset, French preferred

Assisting the Emergency team with patient triages and exams

Assisting the Emergency team with diagnostics (radiography/CT)

Assisting with Emergency surgeries - patient prep and prep of the surgical suite

Some reception duties including answering the phones and checking in/billing out emergency clients

Providing compassionate care and comfort for hospitalized pets.

A caring culture of Wellness and Appreciation!

Supporting digital management and archiving of department documents;

Data entry into Lucernex software;

Supporting year end accrual process of all purchase orders, partnering with Finance team.

Minimum 3 years experience in administrative support;

A competitive benefits package (Full Time Employees Only);

Additional benefits include annual bonus potential, opportunities for advancement and tuition reimbursement;