Sr Administrative Assistant / Hr Coordinator

Senior Administrative Assistant (Quebec Canada-HYBRID, Part time, Direct Hire)
PASQAL is a major player in the global quantum computing race. We are a full stack company and the leading manufacturer of neutral-atom quantum computers. Our offerings include quantum computing hardware, cloud access, and software solutions to sectors related to energy, mobility, healthcare, high-tech, aerospace and finance. By embracing the dual analog/digital nature of our quantum computers, we are propelling neutral-atom quantum technology with expectations of delivering practical quantum advantage in the next two years.
We are growing!
PASQAL is opening a technical center in Canada which will provide quantum computing hardware capabilities and software services for North America. We are setting up a team of passionate people dedicated to promoting PASQAL's technology and educating the market on the power of neutral-atom quantum computing.
As a Senior Administrative Assistant, you will perform a variety of administrative tasks while supporting the team responsible for building a world-class quantum computer in one of the most advanced technological fields about to shape the 21th century. Based on your knowledge and experience in all things administrative and your top-notch organizational skills, you will be the trusted support for our growing team to ensure our day-to-day office operations run smoothly. Based in Sherbrooke Canada, you will have a direct impact on the company as one of our first employees in CANADA helping to launch PASQAL's Quantum Manufacturing and Research facility in North America.
Your mission:

• Schedule appointments and update calendar for senior executives
• Support senior managers and executives with daily clerical tasks
• Act as the point of contact for our external accounting company (transfer files, send reports, etc)
• Help to support and organize onboarding of new employees (order hardware, set up accounts, etc)
• Plan internal/external meetings
• Create spreadsheets and presentations
• Develop and maintain our filing systems
• Develop, implement and improve office policies and procedures
• Help to organize social events
• Purchasing and maintaining office supplies and small equipment in coordination with the facility & supply chain manager
• Act as the point of contact for group Office Management teams in Europe
• Help with personnel requests and maintain positive relationship with Corporate HR
• Make travel arrangements and reservations
• Greet visitors and provide general support new employees on their first day
• Invoicing and initiating vendor payments for external suppliers

The facility will be located at the Espace Quantique 1, a unique flagship building under rehabilitation that will house quantum companies in the Quebec Quantum Innovation Zone. We ask for an onsite presence of at least a half-day in the office in Sherbrooke. The rest of the time, the job could be done remotely from the Sherbrooke metro area.
The work is part-time equivalent to 2 to 2.5 days per week to start. It will evolve quickly to full-time before the end of the year. We are very flexible on the breakdown during the week (block of full days, half-days, hours…).
Requirements

• Complex calendaring (MS office)
• Hands on experience with MS Office (Excel, Word, PowerPoint, etc.)
• Strong organizational and time-management skills and a positive, “can-do” attitude.
• Team player, versatile, organized, pro-active, autonomous and creative, to find pragmatic and efficient solutions.
• 5+ years professional administrative work experience ideally in a startup environment (i.e., senior administrative assistant, virtual assistant, Office Manager, Front Office Manager, Executive Administrative Assistant, etc.)
• Full professional proficiency in French & English is REQUIRED (written and oral)
• Strong attention to detail
• Devoted to helping the team save time and be happy in a positive work environment!

BONUS POINTS FOR:

• Experience in scientific equipment manufacturing or deep tech
• Knowledge in quality office management procedures

We're looking first for an autonomous and solutions-minded individual above all else!
Based on more than 40 years of academic research, co-founded by one of the 2022 Nobel prize laureates in Physics, PASQAL is on track to deliver to market a 1000-qubit quantum processor with smaller processors that can operate at room temperature and with lower energy consumption. This makes PASQAL one of the key world-class players in this quantum race. Will you join us?
PASQAL is an equal opportunity employer. We are committed to building a diverse and inclusive workplace because inclusion and diversity are essential to achieving our mission. We encourage applications from all qualified candidates regardless of gender, race, ethnicity, age, religion, or sexual orientation.
No 3rd party recruiters please.
Candidates must be currently based in Canada and authorized to work in Canada without sponsorship currently.