Senior Specialist, Work Integrated Learning And Careers, Faculty Of Science

Position Overview
The Undergraduate Science Centre in the Faculty of Science is currently seeking a Full-time Regular Senior Specialist, Work Integrated Learning and Careers.
The Faculty of Science has been catalyzing change and inspiring discovery, creativity, and innovation for over 50 years. Our strategic direction integrates current and emerging strengths with areas targeted for future growth and investment. Our strategic priorities, goals, and values guide our mission to advance research, scholarship, and innovation, create authentic learning experiences, and inspire careers of the future. We fuel transformational change, and build a strong community through teaching, learning, research, scholarship, and collaborative partnerships. We do this work to generate curiosity-drive discovery and contribute solutions to society's grand challenges. For more information, visit science.ucalgary.ca. We thrive in the dynamic context of the University of Calgary, one of Canada’s most youthful and innovative universities. We are a bold and ambitious research university, grounded in innovative learning and teaching, fully engaged in Calgary’s entrepreneurial spirit.
Reporting to the Manager, Undergraduate Science Centre, the Senior Specialist, Working Integrated Learning will be responsible for the operational strategic oversight, leadership, management, and coordination of work integrated learning experiences for graduate and undergraduate Faculty of Science students, including the Science Internship Programs for both internal and external stakeholders. Working closely with the Manager, Undergraduate Science Centre and Manager, Professional Programs internally, this position markets, develops, delivers, and evaluates work integrated learning programs, evaluates feedback, and continuously reviews and implements changes to policies and procedures to improve the programs. Externally, this position builds, fosters and enhances relationships with industry to identify, develop, and create diverse WIL opportunities for Faculty of Science students.
The Senior Specialist will need to be highly knowledgeable in best practices, literature and research on work integrated opportunities at post-secondary institutions and have a strong understanding of the unique needs of Science students. This role calls for leadership, sound judgment and ability to understand how initiatives and will translate into the operations of the Faculty of Science successfully achieving its mandate of student success. The nature of work requires management of multiple simultaneous deadlines, the handling of highly complex and confidential issues and in some cases conflicts that require direct involvement and resolution, with both staff and Academics. There is a high volume of work, wide diversity of responsibilities and complexity of work. The Senior Specialist supervises a small team of Internship Advisors and student administrative support positions. This role requires strong relationships on the University campus and the ability to liaise with staff across the Faculty of Science. This role requires confidentiality regarding all business matters, and to exercise a high degree of professionalism in the execution of duties.
Position Description
Summary of Key Responsibilities (job functions include but are not limited to):
Program Coordination - 50%

• Develop and maintains training manual.
• Coordinate the maintenance of course information in PeopleSoft and course information sheet
• Maintain accurate and current student records (Orbis, PeopleSoft).
• Develop reporting techniques for student and employer feedback; document and summarize feedback from students and employers for the purpose of process improvement.
• Develop communication material to promote WIL opportunities in Science for students and employers
• Maintain program budget (e.g. for travel, events, recruitment).
• Develop, review, and maintains course modules, processes, policies, and regulations.
• Collaborate and develop relationships with student clubs, appropriate faculty members, and professional associations in order to design and implement appropriate career decisions and job search methods for students.
• Track program metrics and assists with providing data for recruitment and marketing and provide suggestions in a detailed report for future growth.
• Contribute to long range plans for and execution of an effective marketing and communication plan in a timely manner, within budget.

Employer and Student Support - 30%

• Review, approve, and monitor job postings for their suitability for work term placements.
• Gather feedback from participating students and employers to ensure needs are met.
• Authorize independently found positions for participation in the various programs.
• Support students (undergraduate and graduate) and all employers participating in work integrated learning experiences in the Faculty of Science
• Develop timelines and schedules for program processes such as workshops, meetings, events, etc.
• Facilitate pre-employment workshops, including the development of materials and alternate delivery methods.

Leadership – 20%

• Full managerial discretion for direct reports, including recruitment, performance management, training and discipline up to and including termination.
• Builds year-to-year plans for the portfolio based on needs and successes in conjunction with the Manager, Undergraduate Science Centre and Graduate Science Centre
• Manage program-level advising policies and procedures within the Faculty, ensuring they are developed in accordance with university processes, policies, and procedures.
• Manage student and employer communications
• Identifies professional development needs and skills priorities for the student support team; continues own personal development, learning and training; keeps current with post-secondary developments

Qualifications / Requirements:

• Comprehensive knowledge of the framework for the University of Calgary degrees and related policies and procedures, particularly for programs in the Faculty of Science.
• Experience with the Orbis platform is required
• Demonstrated ability to supervise, organize, motivate, manage performance, mentor and develop staff.
• Advanced Computer skills including MS Office Suite (including Word, Outlook, PowerPoint, and Excel) required. Familiarization with PowerBI and programming an asset.
• Demonstrated understanding of career-related issues, experiential or work-integrated learning, knowledge of industry job market and associated trends in order to target industries and clients is required
• Demonstrated ability to develop and implement strategies to provide value-added service to students and the campus community.
• A post-secondary credential (degree, certificate, diploma) is required or equivalent experience
• Experience working in a large, dynamic team with proven personal effectiveness and productivity is required.
• Minimum 5 years of experience within student affairs
• Proven organizational skills, multitasking and high attention to detail required.
• Ability to resolve conflicts related to highly sensitive and confidential matters and dealing with escalated and/or emotional issues empathetically and professionally.
• Ability to think critically and creatively under pressure while exercising good judgement and discretion required.
• Demonstrated ability to be resourceful, creative, innovative, and flexible required.
• Knowledge of Canadian labour laws is essential.

Application Deadline: May 2, 2023
We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.
Additional Information
This position is classified in the Professional Career Band, Level 3 of the Management and Professional Staff Career Framework. Management and Professional Staff (MaPS) Positions are currently under review as part of the Alberta Labour Relations Board exclusion review process. Visit the HR website for more information.
To find out more about management and staff opportunities at the University of Calgary and all we have to offer, view our Management and Staff Careers website . For more information visit Careers in the Faculty of Science .
The University strongly recommends all faculty and staff are fully vaccinated against COVID-19.
About The University Of Calgary
The University of Calgary is Canada’s leading next-generation university – a living, growing and youthful institution that embraces change and opportunity with a can-do attitude. Located in the nation’s most enterprising city, the university is making tremendous progress on its Eyes High journey to be recognized as one of Canada’s top five research universities, grounded in innovative learning and teaching and fully integrated with the community it both serves and leads. The University of Calgary inspires and supports discovery, creativity and innovation across all disciplines. For more information, visit ucalgary.ca .
The University of Calgary has launched an institution-wide Indigenous Strategy in line with the foundational goals of Eyes High , committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.
As an equitable and inclusive employer, the University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their academic and professional success while they are here. In particular, we encourage members of the designated groups (women, Indigenous peoples, persons with disabilities, members of visible/racialized minorities, and diverse sexual orientation and gender identities) to apply. To ensure a fair and equitable assessment, we offer accommodation at any stage during the recruitment process to applicants with disabilities. Questions regarding [diversity] EDI at UCalgary can be sent to the Office of Equity, Diversity and Inclusion ( [email protected] ) and requests for accommodations can be sent to Human Resources ( [email protected] ).
We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.