Finance Coordinator, Faculty Of Arts

Position Overview
The Department of Psychology in the Faculty of Arts invites applications for a Finance Coordinator. This Full-time Fixed Term position is for approximately 12 months (based on length of grant funding), with the possibility of extension.
This position will provide primary support in the areas of budgeting, research accounting, accounts payable, and general administrative support. The incumbent is responsible for supporting the PIs by assisting with all aspects of accounting, project administration and forecasting, in compliance with the university's policy framework. Detailed understanding of University of Calgary processes, and the capacity to make decisions and exercise judgments aligning with these objectives and understanding of impacts is critical. Additional responsibilities will include meeting scheduling, expensing, obtaining signatures, and development of manuals, lab policies etc.
Exceptional organizational skills are essential as well as professionalism, discretion and sensitivity in managing communications and daily interactions will be required. Attention to detail, documentation and effective management of a large volume or requests will be necessary for the successful candidate.
This key position coordinates the delivery of financial services while adhering to and promoting internal control and best practices and policies. This position advises, coordinates and administers the operational aspects of financial processes within the grant funding and ensures these processes are effectively planned, coordinated and communicated to relevant team members. The ability to work with a high degree of independence, proactively adding value from their skills-base in fulfilling task and project requests, managing simultaneous and changing priorities is required.
Position Description
Summary of Key Responsibilities (job functions include but are not limited to):

• Decision support through the identification, articulation, & communication of potential risks to project funding
• Ensures that all work conducted is in accordance with the Alberta Occupational Health and Safety Act, Regulation and Code and other health and safety legislation as applicable
• Prepare monthly and annual funding forecast and analysis for review to determine planned use of resources within the budget framework
• Support the management of budgets and act as a contact for all finance and accounting related issues and follow up with key stakeholders as required
• Provide advice of non-adherence to University policies and escalate when appropriate to ensure resolution
• Responds to queries from manager and PI by investigating and resolving problems with ordering; obtains quotes and invoices as necessary
• Assisting in coordination of meeting and event planning, including scheduling, booking rooms and equipment, catering and making travel arrangements for participants if necessary
• Vendor set-up and maintenance, following up on outstanding payments, encumbrances and P Card/TE Card reconciliations
• Budgeting, accounting and forecasting support through assisting with preparation of monthly variance/forecast analysis and other financial analysis
• Process requests for payroll reconciliations, payment processing, and journal entries
• Has knowledge of and understands the expectations of the University's Occupational Health and Safety Management System (OHSMS) and applicable Faculty/Departmental/Unit specific health and safety policies and procedures
• Assist with educating team members within lab on finance process, reimbursement claims, budgeting, and planning
• Resolving issues with supply chain management, research accounting and accounts
• Processing purchase orders, invoices, requisitions and goods/services of all types
• Provides input into the PI’s business plans to determine resource requirements
• Reporting will include preparation of ad-hoc financial reporting and facilitating the routing of reports where quantitative (financial data produced by Financial Reporting) & qualitative information is required
• Recommends the operational use of resources in providing the most effective and efficient delivery of financial services
• Understands and complies with the requirements of the University's Occupational Health and Safety Policy

Qualifications / Requirements:

• Your qualifications include a University degree, in business, finance, accounting, or a related field
• Superior knowledge of Microsoft Office Applications (Word, Outlook, Excel, PowerPoint, SharePoint,) and a high-level of understanding of the university business systems (PeopleSoft)
• An equivalent combination of education and experience from which comparable knowledge and abilities can be acquired will be considered
• Excellent communication with strong written and verbal skills
• Two or more years of work experience in progressively more responsible roles that include accounting functions, including budgeting, and financial analysis
• Strong interpersonal skills and are capable of building and maintaining productive and supportive working relationships
• Demonstrate ability to produce time-sensitive documents/correspondence independently and within tight deadlines

Application Deadline: July 28, 2023
We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.
Additional Information
This position is part of the AUPE bargaining unit, and falls under the Operations Job Family, Phase 2 .
To find out more about management and staff opportunities at the University of Calgary and all we have to offer, view our Management and Staff Careers website . For more information visit Careers in the Faculty of Arts
The University strongly recommends all faculty and staff are fully vaccinated against COVID-19.
About The University Of Calgary
The University of Calgary is Canada’s leading next-generation university – a living, growing and youthful institution that embraces change and opportunity with a can-do attitude. Located in the nation’s most enterprising city, the university is making tremendous progress on its Eyes High journey to be recognized as one of Canada’s top five research universities, grounded in innovative learning and teaching and fully integrated with the community it both serves and leads. The University of Calgary inspires and supports discovery, creativity and innovation across all disciplines. For more information, visit ucalgary.ca .
The University of Calgary has launched an institution-wide Indigenous Strategy in line with the foundational goals of Eyes High , committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.
As an equitable and inclusive employer, the University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their academic and professional success while they are here. In particular, we encourage members of the designated groups (women, Indigenous peoples, persons with disabilities, members of visible/racialized minorities, and diverse sexual orientation and gender identities) to apply. To ensure a fair and equitable assessment, we offer accommodation at any stage during the recruitment process to applicants with disabilities. Questions regarding [diversity] EDI at UCalgary can be sent to the Office of Equity, Diversity and Inclusion ( [email protected] ) and requests for accommodations can be sent to Human Resources ( [email protected] ).
Do you have most but not all the qualifications? Research show that women, racialized and visible minorities , and persons with disabilities are less likely to apply for jobs unless they meet every single qualification. At UCalgary we are committed to achieving equitable, diverse, inclusive and accessible employment practices and workplaces and encourage you to apply if you believe you are right for this role.
We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.