Project Coordinator (Pacific National Exhibition)

Full-Time; Contract (ASAP – December 31)

Date Posted: April 13, 2023

Who We Are…

The Pacific National Exhibition is an iconic institution in BC, famous for bringing generations of people together to celebrate and build memories. This 113-year-old, non-profit organization has an annual operating budget of over $70 million dollars and generates revenue through four activity streams: the 15-day annual summer Fair and winter Fair which average more than 700,000 people annually, Playland amusement park which welcomes 400,000 guests annually including Fright Nights, and a busy year-round portfolio of events including concerts, trade shows and film, cultural and community events. In total we bring over 2 million people through the site each year. The fourth activity stream is park care and facility maintenance. The PNE is proud of the work it does at Hastings Park and has a vibrant team that is passionate about events, guest experience and delivering memorable experiences.

At the PNE, we strive to create an environment that reflects our organization’s core values: Enthusiasm, Excellence and Evolution. With a focus on these core values, we are committed to achieving our mission which is to “Deliver Memorable Experiences” for all who interact with the PNE whether it is our guests, our employees or the community.

The Project Coordinator will work closely with the Project Manager/Director to plan and implement various projects at PNE, including Hastings Park / PNE Master Plan. The Project Coordinator will assist with and/or lead activities relating to managing the scope, schedule, budget, risks, stakeholders, and communication requirements on multiple projects.

Why join our Team?

• Competitive compensation package
• Opportunity for free or discounted tickets to shows, events, sports games, and much more
• Staff discounts for Playland, The Fair, and Fright Nights, as well as all PNE Food Stands
• Exhilarating and fun-loving culture
• Opportunity to create lasting memories and friendships!
• Flexible work environment

What will you do this year?

In your role as a Project Coordinator, your primary accountabilities will be to:

• Create and prepare templates using MS Project
• Assist in the coordination of various meetings including preparing agendas and confidential meeting minutes.
• Participate in confidential planning that may have operational and financial implications to the PNE.
• Develop and monitor project budgets and schedules.
• Perform other related duties/responsibilities as assigned.
• Track critical project milestones and follow-up with accountable stakeholders to ensure outcomes are delivered.
• Highlight potential risks and issues and make recommendations to the Project Manager and/or executive stakeholders.
• Create and present project-related content to project stakeholders and senior executives.
• Assist in developing RFPs and contract management activities.
• Organize and lead meetings with project team, stakeholders and vendors and manage actions arising from them.
• Lead project activities and deliverables as assigned.
• Archive projects with closing and lesson sharing
• Create and maintain project planning and execution documentation (e.g., project plans, status reports and risk registers) that may have operational and financial implications.
• Develop reports and presentations to executive-level stakeholder groups including the PNE Board, Vancouver City Council and the Vancouver Parks Board

What else?

• Project Management Professional (PMP) certification is considered an asset.
• Project Management experience of capital projects excess of $10M is an asset
• Previous experience working with MS Project is required.
• Successful candidates must undergo a Criminal Record Check.
• A minimum of 2-3 years of project management coordination experience, preferably working on capital construction projects.
• Ability to communicate clearly and concisely orally and in writing, including preparing and delivering presentations.
• Ability to analyze and solve problems, take decisions or make recommendations based upon thorough analysis of facts.
• Demonstrated knowledge of project management methodologies and standards
• Ability to develop and maintain effective working relationships with a diverse stakeholder group.
• Formal training in project management methodologies, preferably consistent with those provided by PMI (Project Management Institute) preferred.
• Knowledge of the City of Vancouver and capital construction projects is an asset.
• Demonstrated ability to deliver high-quality and timely results under tight deadlines.
• Ability to manage change and assist others with adapting to change.
• Must have a university/college degree in a related discipline, or an equivalent combination of education, training, or experience.
• Ability to write effectively, organize and maintain project documentation, prepare status reports and summaries.
• Ability to focus on detail, while maintaining a balanced high-level view of an assignment

Who are you?

• Skillful communicator
• Committed to striving for excellence
• Critical thinker
• Proactive
• Organized
• Methodical

Where and when to APPLY?

Applications can be submitted via the PNE website at www.pne.ca/jobs and will be accepted until the role is filled.

Preference will be given to candidates who submit their resume/cover letter before Sunday, May 7. We look forward to hearing from you!

The PNE is proud to be an equal opportunity employer, committed to creating an inclusive workforce that reflects the diverse community we proudly serve. All applicants will receive consideration for employment without regard to race, colour, national or ethnic origin, religion, sex, sexual orientation, gender identity or expression, disability, or age. If you require any support or accommodations throughout any stage of the recruitment process, please contact the People & Culture Department at [email protected].

Value