Admin Coordinator, Ground Transportation

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Back to the Job Board LinkedIn Tweet Facebook Email ADMIN COORDINATOR, GROUND TRANSPORTATION
Date Posted: Jun 12, 2023
Application Deadline: Sep 29, 2023
Start Date: Jul 31, 2023
Hourly From: $20/hr To $25/hr
Province: Ontario
Region: Metro Toronto Area
City: Toronto
Employee Benefits: Other (e.g. flex time, comp tickets, etc.)
Check Additional Info Section For More Employee Benefits
Organization's Field/Discipline: The Arts
Job's focus: Administrative
Job Type: Contract
Career Level: Entry level/ intern
Organization DescriptionToronto International Film Festival
TIFF is a charitable, cultural organization dedicated to presenting the best of international and Canadian cinema and creating transformational experiences for film lovers and creators of all ages and backgrounds in our home - TIFF Bell Lightbox. Our mission: To transform the way people see the world, through film.
TIFF is committed to embracing diversity and treating all individuals with respect, dignity and fairness by removing physical, social and economic barriers to participation.
We encourage you to reflect on the land that you are on, who the traditional keepers of the land are. TIFF is located on the Treaty Lands and Territory of the Mississaugas of the Credit and the traditional territory of the Anishinaabe, the Wendat, and the Haudenosaunee. We are grateful to work on this land.
ADMIN COORDINATOR, GROUND TRANSPORTATION
Contract
Full-time
Festival Services & Event Production
The Admin Coordinator, Ground Transportation will provide administrative support to the Ground Transportation team including assistance with planning and support of Ground Transportation operations, training, and internal team communications and documentation. This position will indirectly supervise volunteers, Airport Greeter Supervisors, and Festival Drivers.
Responsibilities
Shall include but not be limited to:

• Assist with daily communications within the Ground Transportation team
• Liaise with TIFF departments to obtain requirements for ground transportation resources and supplies
• Contribute to daily Festival reports and provide a detailed post-mortem report
• Execute the highest service standards, policies, and procedures for TIFF
• Organize, inventory and track ground transportation supplies, as well as acquire and deploy supplies when needed
• Provide administrative support to the Ground Transportation team
• Support Manager, Ground Transportation with projects and deliverables
• Update or create training and orientation presentations and materials as required
• Assist with team training and site visits to airports
• Create and distribute schedules, tracking documents, and others as required
• Other duties as assigned

Rate Of Pay

• $22.00/Hourly

WORK LOCATION:

• Festival Office Requirements: Full Time during Festival
• Minimum 3 days (June to October)
• Weekly in office requirements:
• Office Location: 350 King Street West, Toronto, ON M5V 3X5
• Minimum 2 days (November to May)

Target Contract Dates

• July 31, 2023-September 29, 2023

Requirements: MINIMUM REQUIREMENTS:

• Excellent verbal, written, and interpersonal communication skills
• Ability to work effectively and accurately under pressure and facing deadlines
• Knowledge of traffic routes, local roads, hotels, and airports is an asset
• Strong organizational capabilities; detail-oriented; able to multitask effectively
• Exceptional and demonstrated background in customer service
• Previous experience with live events and/or festivals
• Adaptable to a flexible work schedule including early mornings, evenings, and weekends
• Proficiency with Microsoft Office Suite, Google, and CRM programs
• Working in an office environment and on a computer for several hours
• Working with deadlines and under pressure
• Fluency in multiple languages considered an asset
• Previous experience in ground transportation, travel, and/or hospitality is an asset
• Minimum two years’ experience in an administrative or office environment

How to Apply: HOW TO SUBMIT & APPLICATION DEADLINE:

• All applications must be submitted online through TIFF’s Career Centre .
• Please upload your cover letter and resumé as PDF(s), before the deadline of June 25, 2023.

Closing
We thank everyone who applies for their interest, but only candidates selected for an interview are contacted.
C andidates must be legally able to work in Canada at this time.TIFF regrets that it is unable to sponsor employment Visas; however, TIFF considers and welcomes individuals on time-limited Visa status for this position. For consideration to those on time-limited Visa status, your Visa must allow you to complete the full contract.
Please send any questions via e-mail only to [email protected] .
TIFF is committed to fostering an inclusive and accessible environment where employees feel valued and respected, and where every employee has the opportunity to realize their potential. As such, we welcome and encourage applicants who identify as racialized persons, Indigenous persons, persons with disabilities, and persons across the spectrum of sexual orientation and gender identities.
If you are a person with a disability and require accommodation and/or assistance during the application process, please contact us in advance at [email protected] . We strive to provide reasonable accommodations whenever requested.
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